Term Agreement for Environmental Design Support Services Statewide
The New York State Thruway Authority ("Authority") is seeking to retain a qualified multi-disciplined environmental engineering firm to provide various environmental tasks throughout the Thruway system. The focus of this term agreement is to perform environmental engineering services to support both the NYS Thruway Authority's capital program, and operation and maintenance program. Assignments for this agreement will include various environmental services. Tasks may include, but not be limited to: administering the activities of the Authority's Municipal Small Stormwater Sewer System (MS4) program in accordance with permit GP 0-15-003, or current permit; developing Stormwater Pollution Prevention Plans (SWPPPs) with Notices of Intent to implement the New York State Department of Environmental Conservation State Pollution Discharge Elimination System General Permit for Stormwater Management on Construction Activities GP-0-20-001, or current permit; preparation of proposals for subsurface contamination investigation and remediation; hazardous waste/contaminated materials screening; asbestos, lead and PCB assessment; performing site assessments and investigations; preparation of environmental permit application packages; performing wetland delineations; performing long-term wetland mitigation monitoring in accordance with State and Federal permits; endangered species surveys; cultural resource studies; traffic noise studies; and other environmental tasks, as assigned.. Additionally, tasks such as preparing and conducting environmental training sessions, evaluation of small wastewater treatment plants, and meeting with regulatory agencies as the Thruway Authority's expert may be needed. All work must be in compliance with State and Federal requirements including the requirements of the National Environmental Policy Act and the State Environmental Quality Review Act. Tasks may also entail support developing applications for federal grants. Further, the selected firm must have an adequate number of trained staff, capable of responding to the assigned tasks in a timely manner.
The estimated value of this agreement is $ 2,000,000. The duration of this agreement is thirty-six months and the Authority shall have the option, in its sole discretion, to extend this agreement for one (1) additional two (2) year term.
Any questions regarding requirements presented in this advertisement must be addressed to one of the Authority individuals listed below.
In order for a firm's Letter of Interest (LOI) to be considered by the Authority, the following three (3) points must be met. If any of these three (3) points are not met, the LOI will not be reviewed and the firm will not be considered for selection.
1. The LOI shall be no more than three (3) standard single-spaced typewritten pages, using a 10 point or greater Arial (not Arial Narrow) font (line spacing and text), with a minimum inch margin on all sides. Font scaling shall be set to one hundred percent (100%). Font spacing shall be set to "normal."
2. All firms listed in the LOI must be currently registered with the NYS Department of State and must be able to conduct business in New York State.
3. Where professional services (including engineering, architecture, and survey) are required, all firms listed in the LOI must be currently registered with the New York State Department of Education, Office of the Professions to practice in New York State, and must be able to legally provide professional services in NYS under the name as stated in the LOI (see below for additional details). If a firm will not be providing professional services, it must be clearly noted.
Submittal Package
Electronic submissions are encouraged. If submitting electronically, only one copy is required. If submitting via mail, two copies are required. The LOI must be submitted as a single, three-page pdf. In addition to the three-page LOI, firms are required to submit a one-page organizational chart that shows the major activities proposed as well as the individuals or firms with primary responsibility for each activity. The following forms must be completed by the prime consultant and submitted with the LOI:
o A State Finance Law 139-j and 139-k Contractor Disclosure of Prior Non- Responsibility Determinations Form (TA-W3053-9) and,
o A Certificate of Compliance with the Authority Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TA-W2111-9) for your firm.
o These forms are available at http://www.thruway.ny.gov/business/consultants/forms/index.html#law. Do not staple these forms to the letter of interest. If submitting electronically, these items should be submitted in a second pdf, separate from the LOI.
o An interested firm and any proposed sub-consultants and sub-contractors that the firm is proposing to use on this agreement must also have a Standard Form (SF) 254, Architect-Engineer and Related Services Questionnaire on file with the Authority. If the firm has previously submitted the SF 254 to the Authority and such form will be less than one-year old on the date when the LOI is due, the firm does NOT need to send another copy. All SF 254s must include the firm's Federal ID number in Box #1. If submitting a SF 254, please enclose only one copy and do not staple it to the LOI. If submitting electronically, the SF 254 should not be included as part of the LOI pdf. The SF 254 form is available on the Authority's website at: http://www.thruway.ny.gov/business/consultants/forms/index.html
LOI Requirements/Content
The LOI should include the items listed below, which form the basis for the firm's evaluation score.
o An explanation of the prime consultant's understanding of the assignment.
o The names of any other firms that will be involved in this agreement, the work to be completed by each firm, and the estimated percentage of work to be assigned to each firm. The firm names used in the LOI must exactly match the name on record with the Department of State. Scoring of the LOI may be negatively affected if the correct name is not used in the LOI.
o Current and recent experience by the prime consultant and any sub-consultants and sub-contractors on similar work assignments as well as. Please include completion dates, dollar values, and role of the firm for each assignment.
o The names, certifications and qualifications of the proposed staff members (prime consultant, sub-consultants, and sub-contractors) who will be used on this agreement, including relevant assignments, role, completion dates, and dollar value.
o For each proposed staff member, include any current assignments that require twenty (20) percent or more of the individual's time. If a staff member is working on fewer than two assignments that meet the 20 percent threshold, the firm shall list at least two of that person's largest assignments. For each of the assignments, provide a description of the assignment, the person's role, percentage of the person's time, and completion date of the person's work on that assignment.
o The Authority is committed to providing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), Service-Disabled Veteran-owned Business Enterprises (SDVOB), and Disadvantaged Business Enterprises (DBE) with opportunities to participate in the Authority's contracting and procurement processes in accordance with Title 49, Part 26 of the United States Code of Federal Regulations (CFR), New York State Executive Law, Articles 15-A, 17-B, and all applicable federal and state laws, rules, regulations and Executive Orders, herein incorporated by reference. The following goals have been established for this agreement:
o The aggregate MBE/WBE subconsultant goal is 30%. If the prime consulting firm is an MBE or WBE, their participation may fulfill up to fifty percent (50 %) of the stated subconsultant goal.
o The SDVOB goal is 6%.
o Please ensure that the D/M/WBE/SDVOB percentages are met. This includes all sub-consultants (including primary D/M/WBE/SDVOB firms) and sub-contractors.
o In order to encourage the use of M/WBE/SDVOB firms that have limited Authority experience, a firm may include one or two "secondary" M/WBE/SDVOB firms in the LOI. Submission of these "secondary" firms is not mandatory and they will not be evaluated/scored in the selection process. With approval from the Authority, these "secondary" M/WBE firms will be included in the executed agreement. A brief explanation of the work that might be assigned to each firm should be included in the LOI.
A certification that all prime consultant staff members and all employees of any proposed sub-consultants and sub-contractors who are former employees of the Authority or New York State and who will be performing work on this agreement are performing such services in accordance with the provisions of the Public Officers Law, other laws applicable to the service of current or former Authority or New York State employees, and/or the rules, regulations, opinions, guidelines or policies promulgated or issued by the New York Commission on Public Integrity.
In accordance with State Finance Law 139-l, by submission of a LOI, each firm/proposer and each person signing on behalf of any firm certifies, under penalty of perjury, that the firm has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law. The LOI shall not be considered for selection nor shall any award be made to a firm who has not complied with this requirement; provided, however, that if the firm cannot make the foregoing certification, such firm shall so state and shall furnish with the LOI a signed statement which sets forth in detail the reasons therefor.
Firms are encouraged to visit the consultant section of the Authority's website at: http://www.thruway.ny.gov/business/consultants/guidelines.html for additional detail concerning the content of the LOI.
New York State Vendor Responsibility
An interested firm and any sub-consultants and sub-contractors that the firm is proposing to use on this agreement must have completed a State of New York Vendor Responsibility Questionnaire using the Office of the State Comptroller's New York State VendRep System (http://www.osc.state.ny.us/vendrep/index.htm) ), within a year of when the LOI is due. A hard copy Questionnaire shall not be submitted with the LOI.
Each firm submitting a LOI must verify and ensure that it and its proposed sub-consultants and sub-contractors have the required authorizations and certifications in order to practice engineering, surveying, and other licensed professions. (verification can be found by visiting http://www.op.nysed.gov) and to legally operate as a business in New York State (verification can be found by visiting http://www.dos.ny.gov). The firm and their proposed sub-consultants
and sub- contractors names listed in the LOI shall appear exactly as they are registered to practice and operate as a business in New York State. Do not send the certifications with the LOI.
Chapter 1 of the Laws of 2005, as amended by Chapter 596 of the Laws of 2005 (collectively referred to as the "Lobbying Law"), made major changes to the Legislative Law and State Finance Law relative to lobbying on government procurements. More specifically, the Lobbying Law created two new sections in the State Finance Law: Section 139-j addresses restrictions on "contacts" during the procurement process; and Section 139-k addresses the disclosure of contacts and the responsibility of bidders/proposers during the procurement process. The Lobbying Law applies to all procurements initiated on or after January 1, 2006. In this regard, a procurement means a contract or agreement involving an annual expenditure in excess of $15,000 for a commodity, service, technology, public work, or construction; purchase, sale or lease of real property; or revenue contract. This proposed agreement is subject to the provisions of the Lobbying Law. As such, firms are required to review the 'Thruway Authority Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TAP-335)'. These Guidelines can be found on the Authority's Website at http://www.thruway.ny.gov/business/consultants/forms/index.html
Letters of Interest Due: October 4, 2023, by 5:00 p.m.
Agreement Term: Three years, with an option for the Authority to extend for one (1) additional two (2) year terms.
Location: Statewide
Submit contact:
D214958@thruway.ny.gov. (Submissions will be locked to preserve the competitive process and only opened after the submission deadline has passed).
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 15%
Women Owned Sub-Contracting Goal: 15%
Service-Disabled Veteran-Owned Business Contracting Goal: 6%
Disadvantaged Owned Sub-Contracting Goal: 6%
Due date:10/04/2023 5:00 PM
Contract term: Three years, with an option for the Authority to extend for one (1) additional two (2) year term.
County(ies): All NYS counties
Business entities awarded an identical or substantially similar procurement contract within the past five years:
None.
