Supply of Three units of Turn key milk Processing Plants (Pasturized Milk and Yogurt)
Re-advertisement-Request for Quotation (RFQ)
RFQ Number: 039
Issuance Date:20 July 2016
Deadline for Offers:15:00, Addis Ababa, East Africa Time Zone, 05 August 2016
Description:Supply of Three units of Turn key milk Processing Plants (Pasturized Milk and Yogurt)
For:Agricultural Growth Program - Livestock Market Development (AGP-LMD) in collaboration with Jantekel, Gojjam and Bokra dairy cooperatives unions
Funded By:United States Agency for International Development Contract No. AID-663-C-12-00009, and the three cooperative Unions.
Implemented By:CNFA
Point of Contact:Ashenafi Gebremedhin,
Procurement and Logistics Manager
USAID/Agricultural Growth Program - Livestock Market Development Project
Agricultural Growth Program - Livestock Market Development Project
CMC Road - Opposite Civil Service University
Palm Building 3rd Floor
Tel: +251 11645 0077
Addis Ababa, Ethiopia
Email: agebremedhin@livestockmarketdevelopment.com
Background:
The AGP-LMD Project is a USAID program implemented by CNFA -an American international development organization- in Ethiopia. The goal of the AGP-LMD is to build on the Government of Ethiopia's initiatives and renewed commitment to increase agricultural and livestock productivity and competitiveness, as well as the U.S. Government's Feed the Future initiative. As part of project activities, the AGP-LMD Project requires the procurement of three units of TURN KEY milk Processing Plants (Pasturized Milk and Yogurt).
AGP-LMD is soliciting quotations from eligible and responsible firms for the procurement of the above referenced equipment. Once vendor(s) are selected, CNFA will issue purchase orders for the equipment quoted by the vendor, up to the maximum stipulated later in this RFQ.
The final DELIVERY LOCATION will be Amhara (Gondar and Dejen town) and Tigray (Michew town) regions, at the site of the projects, Ethiopia.
However, for the sake of conformity, all vendors are requested to submit their financial offers based on delivery location at CIF Djibouti. Negotiations will be conducted with the shortlisted vendors to include the cost of transportation from Djibouti to the final destination in the above mentioned regions.
LEGAL DOCUMENTS TO BE ATTACHED IN A SEPARATE ENVELOP ARE:
1-International renewed business license (for International Vendors, or local agents renewed business license for local vendors).
2-Manufacturers' technical competency certification from the authorized body of the manufacturers' country.
3-Manufacturer's authorization original letter for this specific RFQ. This applies to both international and local vendors.
4-Authorization letter from International vendors who do not have representative in Ethiopia or for any reason are not going to be able to attend the bid opening. The letter authorizes the Procurement Committee to open the bid in their absence.
Failure to submit the above mentioned legal documents will lead to disqualify the offeror.
Please submit the bid for the equipment described in the attached pages in accordance with the instructions and terms and conditions of the RFQ as described below.
This RFQ includes the following sections:
1.Offer Deadline and Protocol
2.Questions/Clarifications
3.Prohibited Sources
4.Eligibility of Offerors
5.Quotations
6.Terms and Conditions of the RFQ
7.Basis of Award
8.Negotiations
9.Place of Performance
10.Payment and Award
11.List of Equipment
12.Technical Specifications
Attachment 1: Cover Letter
All correspondence and/or inquiries regarding this Request for Quotation must be in accordance with the instructions contained in this RFQ. Failure to comply with the instructions described in this RFQ may lead to disqualification of an offer from consideration.
1.OFFER DEADLINE AND BID OPENING PROTOCOL
Offers must be received no later than 15:00, Addis Ababa, East Africa Standard Time, on 05 August 2016. Late offers will not be considered by AGP-LMD.
Submission of offers must be in HARD COPY. NO EMAIL SUBMISSION ARE GOING TO BE CONSDERED. Offers must be sent by hand, or DHL using sealed envelops to the party listed below on or before the designated offer receipt date and closing time. Please make sure that your bid documents sent through DHL are delivered to the AGP-LMD office at CMC Road - Opposite Civil Service University, Addis Ababa, Ethiopia.
One original and one copy of the technical offer shall be submitted in ONE SEPARATE ENVELOP.
One original and one copy of the financial offer shall be submitted in ONE SEPARATE ENVELOP.
Accordingly, there will be three envelops per offer:
I.The legal documents envelop
II.The technical offer envelop
III.The financial offer envelop
The technical offer should include the design and layout of the production line, technical drawings and data sheets, as well as pictures of the equipment to be used with clear indication of the manufacturer and the origin.
The Technical offer should also include the vendors delivery time (in calendar days), warranty period, after sale service, past performance on similar or related agro or food processing projects in Ethiopia and Africa.
As these are turn key projects, vendors shall include the cost of installation, commissioning and basic training in the financial offer.
Please indicate RFQ-AGP-LMD-039 on the three envelops.
Mr. Ashenafi Gebremedhin
Procurement and Logistics Manager
Email: agebremedhin@livestockmarketdevelopment.com
USAID/Agricultural Growth Program - Livestock Market Development Project
Agricultural Growth Program - Livestock Market Development Project
CMC Road - Opposite Civil Service College
Palm Building 3rd Floor
Addis Ababa, Ethiopia
IV.Bid opening will be conducted at 4:0 pm on August 05, 2016 at AGP-LMD office. Bidders representatives must attend the bid opening, and should come with official representation letter from their company. Those bidders who will not be able to participate in the bid opening, must submit an Authorization letter from International vendors who do not have representative in Ethiopia or for any reason are not going to be able to attend the bid opening. The letter authorizes the Procurement Committee to open the bid in their absence. (Please refer to the page 1- point 3 in the list of legal documents that must be submitted in response to this RFQ)
2.QUESTIONS/CLARIFICATIONS
All questions and/or clarifications regarding this RFQ must be in writing and can be submitted to agebremedhin@livestockmarketdevelopment.com and salrufai@cnfaethiopia.org. Questions and requests for clarification must be received by email no later than 15:00, Addis Ababa, East Africa Time Zone, on Wednesday, July 27, 2016. Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification-and the responses thereto-that CNFA believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.
Only the written answers issued by CNFA and posted on "www.2merkato.com" after 27 July 2017, will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFQ.
