Maintenance of the Overhead Gates
- This RFP had a pre-bid event.
Scope of Services to Provide Maintenance for the Overhead Gates at the Battery Parking Garage
I.Introduction and project objective
LAZ Parking ("LAZ") is requesting proposals for the maintenance and repair of the Garage overhead gates.
II.Facilities
The Battery Parking Garage, consisting of the following street addresses:
Primary Address: 56-70 Greenwich Street
With other entrances and exits at or near the following addresses:
20 Morris Street
81 Washington Street
The Battery Parking Garage consists of the Original Garage and the Garage Addition.
iii.Scope of work
The scope of work shall include maintenance of the existing overhead gates at the facility for 3 years.
A.Electrical/Mechanical
1.Electrical service, power distribution and panel boards.
2.Overhead gate functionality.
3.Emergency power.
4.Gate safety precautions and system.
B.Technical Specifications
1.The BPG facility is equipped with 18 overhead gates: 4 gates at the Greenwich Street entrance and exitw 5 at the Washington Street entrance and exitw 4 at the Morris Street entrance and exitw and 5 internal, dividing the Original Garage from the Addition.
2.All gates included but not limited to: motor assemblies, chains, safety cables and switches must be inspected and tested at least twice per year for functionality and ease of operation.
3.Maintenance if required must be performed on all gates.
C.Maintenance:
1.Upon arrival at each site, the Contractor shall check in with the designated contact person (Garage Manager) on site.
2.Contractor shall develop potential alternatives, with associated costs, for necessary repairs versus routine maintenance.
3.Contractor shall advise Garage Manager if any additional repair work is required after inspection and shall provide recommendation in writing the replacement and/or repair deemed necessary. A cost proposal to perform any work considered not to be routine maintenance shall be requested from the contractor which will be considered to be Extra Work.
4.Contractor shall proceed with the work considered to be extra only after authorization by the Maintenance Supervisor or Property Manager and complete all work in accordance with the approved cost estimate.
D.Service Call Report:
Prepare a service call report detailing the work performed and leave a copy of the report on site. The report shall include:
- Time of arrival
- Time of departure
- Detailed summary of the work performed
- Summary of any repairs required or recommended
E.Notification:
1.If notified prior to 11:00 A.M., Contractor shall respond the same day and complete work within normal work hours.
2.If notified after 11:00 A.M., Contractor shall respond the same day if possible and complete work within normal work hoursw OR Contractor shall respond by 8:00 A.M. the next working day and complete work within normal work hours.
3.If notified that the work is an emergency, Contractor shall respond immediately and continue the work until completed.
4.All work shall be performed during normal working hours, i.e. 8:00 A.M. to 5:00 P.M. (except emergencies)
5.No after normal hours work shall be performed without the express authorization of the Procurement, Maintenance Supervisor or Property. Manager. Any after hour work performed without said express authorization will be paid only regular hourly rates.
IV.General requirements
A.Contractor shall provide trained and experienced mechanics. Each mechanic shall be knowledgeable and capable of diagnosing and repairing problems with both electrical and mechanical portions of overhead doors and automatic doors and electronic gates.
B.Contractor shall perform all work in accordance with generally accepted industry practice for safe and efficient operation.
V.Special instructions
A.All work shall be subject to the inspection and approval in accordance with OSHA rules and regulations prior to acceptance.
B.Failure to provide an estimate and obtain approval before starting work or exceeding the approved estimated cost without approval will be grounds for denying payment.
C.LAZ reserves the right to use alternate sources for completion of the work, to obtain competitive prices on any repair and to utilize any information obtained under this Contract relative to necessary materials and repairs if deem appropriate.
D.Assignability of Contract
LAZ Parking shall have the right to assign the contract to Metropolitan Transportation Authority, Triborough Bridge and Tunnel Authority or a successor operator to LAZ Parking. Contractor shall have no right to assign the contract without the express written consent of LAZ Parking.
