VA786-17-R-0243 Complete Janitorial Services Quantico National Cemetery
SUPPLIES OR SERVICES AND PRICES/COSTS
PRICE SCHEDULE: Contractor shall furnish all equipment, supplies, material, labor and supervision necessary to provide Janitorial Services at the Quantico National Cemetery, 18424 Joplin Road (Route 619), Triangle, Virginia 22172
Site Visit: Offerors or quoters are urged and expected to inspect the site(s) where services are to be performed, verify square footage of all areas to be cleaned, and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award. If you are planning to conduct a site visit / inspection at Quantico National Cemetery, YOU MUST CONTACT one of the following VA cemetery personnel to make arrangements:
Anthony Atkinson, COR (703) 221-9938 Anthony.Atkinson@va.gov
George Truslow, Alternative COR, George.truslow@va.gov (703) 221-9938
NOTE: This is the only schedule site-visit: 05/12/2017 at 10:00AM EST
Contract Term: The contract term shall be for one (1) Base Year (Date of Award 09/30/2017) and four (4) one year renewal options. All work shall be performed in strict accordance with specifications, schedules, terms and conditions of the contract.
Base Year: October 1, 2016 or from Date of Award thru September 30, 2017
CLIN
DESCRIPTION
QTY
UNIT
UNIT COST
TOTAL COST
001
QNC ADMINISTRATIVE BUILDING Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
002
QNC MAINTENANCE BUILDING - Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
003
QITC BUILDING @ 5101 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
004
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Quarterly January, April, July & October)
4
JB
$
$
005
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (3rd Friday of January)
1
JB
$
$
006
QITC Building @ 5101 Russell Road, Quantico, VA Semi-annual Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during the months of January and July)
2
JB
$
$
007
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets) (Accomplished during months of January and July)
2
JB
$
$
008
QITC BUILDING @ 5105 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
009
QITC Building @ 5105 Russell Road, Quantico, VA Quarterly Service: Clean All Windows(Accomplished during months of January, April, July and October)
4
JB
$
$
010
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during months of January & July )
2
JB
$
$
011
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during months of January & July)
2
JB
$
$
012
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of January & July)
2
JB
$
$
013
QITC BUILDING @ 5107 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
014
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Accomplished during month of July)
1
JB
$
$
015
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during month of January)
1
JB
$
$
016
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during month of April)
1
JB
$
$
017
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of October)
1
JB
$
$
018
QNC Public Restrooms Building, Quantico, VA Monthly, Daily & Periodic Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
TOTAL ESTIMATED COST:
$
Option Year I: October 1, 2017 thru September 30, 2018
CLIN
DESCRIPTION
QTY
UNIT
UNIT COST
TOTAL COST
101
QNC ADMINISTRATIVE BUILDING Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
102
QNC MAINTENANCE BUILDING - Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
103
QITC BUILDING @ 5101 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
104
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Quarterly January, April, July & October)
4
JB
$
$
105
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (3rd Friday of January)
1
JB
$
$
106
QITC Building @ 5101 Russell Road, Quantico, VA Semi-annual Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during the months of January and July)
2
JB
$
$
107
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets) (Accomplished during months of January and July)
2
JB
$
$
108
QITC BUILDING @ 5105 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
109
QITC Building @ 5105 Russell Road, Quantico, VA Quarterly Service: Clean All Windows(Accomplished during months of January, April, July and October)
4
JB
$
$
110
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during months of January & July )
2
JB
$
$
111
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during months of January & July)
2
JB
$
$
112
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of January & July)
2
JB
$
$
113
QITC BUILDING @ 5107 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
114
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Accomplished during month of July)
1
JB
$
$
115
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during month of January)
1
JB
$
$
116
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during month of April)
1
JB
$
$
117
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of October)
1
JB
$
$
118
QNC Public Restrooms Building, Quantico, VA Monthly, Daily & Periodic Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
TOTAL ESTIMATED COST:
$
Option Year II: October 1, 2018 thru September 30, 2019
CLIN
DESCRIPTION
QTY
UNIT
UNIT COST
TOTAL COST
201
QNC ADMINISTRATIVE BUILDING Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
202
QNC MAINTENANCE BUILDING - Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
203
QITC BUILDING @ 5101 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
204
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Quarterly January, April, July & October)
4
JB
$
$
205
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (3rd Friday of January)
1
JB
$
$
206
QITC Building @ 5101 Russell Road, Quantico, VA Semi-annual Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during the months of January and July)
2
JB
$
$
207
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets) (Accomplished during months of January and July)
2
JB
$
$
208
QITC BUILDING @ 5105 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
209
QITC Building @ 5105 Russell Road, Quantico, VA Quarterly Service: Clean All Windows(Accomplished during months of January, April, July and October)
4
JB
$
$
210
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during months of January & July )
2
JB
$
$
211
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during months of January & July)
2
JB
$
$
212
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of January & July)
2
JB
$
$
213
QITC BUILDING @ 5107 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
214
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Accomplished during month of July)
1
JB
$
$
215
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during month of January)
1
JB
$
$
216
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during month of April)
1
JB
$
$
217
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of October)
1
JB
$
$
218
QNC Public Restrooms Building, Quantico, VA Monthly, Daily & Periodic Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
TOTAL ESTIMATED COST:
$
Option Year III: October 1, 2019 thru September 30, 2020
CLIN
DESCRIPTION
QTY
UNIT
UNIT COST
TOTAL COST
301
QNC ADMINISTRATIVE BUILDING Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
302
QNC MAINTENANCE BUILDING - Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
303
QITC BUILDING @ 5101 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
304
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Quarterly January, April, July & October)
4
JB
$
$
305
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (3rd Friday of January)
1
JB
$
$
306
QITC Building @ 5101 Russell Road, Quantico, VA Semi-annual Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during the months of January and July)
2
JB
$
$
307
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets) (Accomplished during months of January and July)
2
JB
$
$
308
QITC BUILDING @ 5105 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
309
QITC Building @ 5105 Russell Road, Quantico, VA Quarterly Service: Clean All Windows(Accomplished during months of January, April, July and October)
4
JB
$
$
310
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during months of January & July )
2
JB
$
$
311
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during months of January & July)
2
JB
$
$
312
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of January & July)
2
JB
$
$
313
QITC BUILDING @ 5107 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
314
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Accomplished during month of July)
1
JB
$
$
315
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during month of January)
1
JB
$
$
316
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during month of April)
1
JB
$
$
317
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of October)
1
JB
$
$
318
QNC Public Restrooms Building, Quantico, VA Monthly, Daily & Periodic Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
TOTAL ESTIMATED COST:
$
Option Year IV: October 1, 2020 thru September 30, 2021
CLIN
DESCRIPTION
QTY
UNIT
UNIT COST
TOTAL COST
401
QNC ADMINISTRATIVE BUILDING Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
402
QNC MAINTENANCE BUILDING - Monthly, Daily & Periodic Janitorial Cleaning Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
403
QITC BUILDING @ 5101 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
404
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Quarterly January, April, July & October)
4
JB
$
$
405
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (3rd Friday of January)
1
JB
$
$
406
QITC Building @ 5101 Russell Road, Quantico, VA Semi-annual Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during the months of January and July)
2
JB
$
$
407
QITC Building @ 5101 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets) (Accomplished during months of January and July)
2
JB
$
$
408
QITC BUILDING @ 5105 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
409
QITC Building @ 5105 Russell Road, Quantico, VA Quarterly Service: Clean All Windows(Accomplished during months of January, April, July and October)
4
JB
$
$
410
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during months of January & July )
2
JB
$
$
411
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during months of January & July)
2
JB
$
$
412
QITC Building @ 5105 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of January & July)
2
JB
$
$
413
QITC BUILDING @ 5107 Russell Road, Quantico, VA Monthly / Weekly Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
414
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean All Windows (Accomplished during month of July)
1
JB
$
$
415
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean all Florescent Lighting Fixtures (Accomplished during month of January)
1
JB
$
$
416
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Strip / Seal (Wax & Buff) all Tile and Vinyl Floor Areas (Accomplished during month of April)
1
JB
$
$
417
QITC Building @ 5107 Russell Road, Quantico, VA Periodic Service: Clean / Shampoo all Carpets (Accomplished during month of October)
1
JB
$
$
418
QNC Public Restrooms Building, Quantico, VA Monthly, Daily & Periodic Janitorial Services in accordance with all contract specifications, schedules, terms and conditions.
12
MO
$
$
TOTAL ESTIMATED COST:
$
SUMMARY GRAND TOTAL
BASE YEAR
(DATE OF AWARD 09/30/2017)
$
OPTION YEAR ONE
(10/01/2017 09/30/2018)
$
OPTION YEAR TWO
(10/01/2018 09/30/2019)
$
OPTION YEAR THREE
(10/01/2019 09/30/2020)
$
OPTION YEAR FOUR
(10/01/2020 09/30/2021)
$
BASE YEAR + ALL OPTION YEARS:
$
(End of Price Schedule)
DESCRIPTION / SPECIFICATIONS / WORK STATEMENT
NCA MISSION
The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation's concern for those interned there. For this reason, the Contractor's strict adherence to the specifications shall be required and shall be essential.
CONTRACT DEFINITIONS / ACRONYMS
Normal Business Hours / Days: Quantico National Cemetery (QNC) normal business hours / days of operation are 7:00AM to 4:00PM, Monday through Friday, excluding Federal Holidays.
After Normal Business Hours / Days: After normal business hours / days of operation are 4:31PM through and 7:59AM, Monday through Friday.
Cemetery Director: Administrator/Management Official. The Cemetery Director is responsible for the day-to-day oversight of a national cemetery, including burying veterans and their eligible family members, and maintaining the grounds as a national shrine.
Contracting Officer (CO): VA official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings, and is a member of the evaluation team.
Contracting Officer s Technical Representative (COR): VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. COR Responsibilities include certification of invoices, placing orders for service, providing technical guidance, overseeing technical aspects of the contract, and is a member of the Contractor evaluation team. All administrative functions remain with the Contracting Officer.
Contractor: The term Contractor as used herein refers to both the prime Contractor and his employees, and any subcontractors and their employees. The Contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract.
Applicable Publications: Every contractor and subcontractor shall comply with the Occupational Safety & Health Administration (OSHA) safety and health standards published in 29 CFR Part 1925 (Safety & Health Regulations for Federal Service Contracts). OSHA Safety & Health Regulations and any other publication referenced in this contract shall be with the same force and effect as if they were given in full text.
SCOPE
The Contractor shall furnish all equipment, supplies, materials, labor and supervision necessary to provide complete Janitorial Services at the Quantico National Cemetery, 18424 Joplin Road (Route 619), Triangle, Virginia 22172.
Janitorial Services include cleaning of office space, employee, and visitor and restroom areas. Location and approximate size of areas to be cleaned are as follows:
QNC Administrative Building 3,200 sq. ft.
QNC Maintenance Building 2,000 sq. ft.
QITC Building @ 5101 Russell Rd. 3,000 sq. ft.
QITC Building @ 5105 Russell Rd. 3,500 sq. ft.
QITC Building @ 5107 Russell Rd. 1,500 sq. ft.
QNC Public Restrooms Building 500 sq. ft.
Contractor Furnished Supplies: The Contractor shall furnish all Restroom & Kitchen areas in all locations with sufficient supplies to ensure they do not run out. Extra backup supplies will be stored in the Janitor's closet. The Contractor is responsible for furnishing the following supply items:
Hand Soap for Restrooms and Kitchen Areas
Toilet Paper (2 ply) for Restrooms
Paper Hand Towels (2 ply) for Restrooms
Toilet Seat Covers for Restrooms
Sanitary Bags for Ladies Restroom
Wastebasket Liners for all Building Waste Receptacles
Cleaning Solutions
Germicides & Disinfectants
Automatic Air Sanitizers
Performance & Work Hours: All Janitorial Services shall be performed after normal business hours (See Days & Hours of Performance for each Building location).
Contract Management
Contracting Officer: Administration of this contract will be by the Contracting Officer (CO), Centralized Contracting Division (41D3A), National Cemetery Administration Operations Support Center, 75 Barret Heights Rd. Stafford, VA 22556.
COR: The VA Contracting Officer will delegate one or more representatives to serve as the Contracting Officer s Technical Representative (COR). The COR is responsible for providing contract oversight and technical guidance to Contractor, placing orders for services, certification of invoices, and overseeing technical aspects of the contract. The COR is not authorized to add, modify, delete, or otherwise change any of the costs, specifications, provisions, requirements, terms or conditions of the contract and delivery orders issued under the contract. All administrative functions remain with the VA Contracting Officer.
Site Manager: The Contractor shall provide a Site Manager for directing, overseeing and coordinating the work involved. Communication by the Site Manager with the COR (or designee) is strongly encouraged. The Contractor shall furnish a copy of the contract specifications to the Site Manager and each employee performing work under the contract to ensure they are completely familiar with the requirements. Any damage to cemetery property, structures or grounds caused by the Contractor and/or its personnel shall be repaired or replaced at the Contractor s expense, as directed by the COR.
CONTRACTOR PERSONNEL SECURITY REQUIREMENTS
All Contractor personnel in performance of services required under this contract shall be subject to a Background Security Check. Contractor background investigations shall be accomplished in accordance with Attachment - A (Contractor Personnel Security Requirements).
The Contractor may only commence work after it has filled out and submitted all appropriate background investigation forms to the VA Law Enforcement Training Center/SIC, North Little Rock AR and the SIC Office has notified local VA authorities the investigation has been submitted.
The Contractor shall bear the expense of the background investigation(s), regardless of the final adjudication determination.
Failure to comply with Contractor personnel security requirements shall result in termination of the contract for default.
CLOSING & SECURITY
Prior to departing each location each evening/night - the contractor shall ensure that all furniture is properly arranged, all lights in the building are turned-off, all windows, outside entrance and exit doors are locked and the security system is properly activated.
In the event the security system cannot be activated, the facility manager or designee shall be notified immediately by telephone.
The contractor shall notify facility manager or designee of any damage or unusual circumstances.
CLEANING REQUIREMENTS
QNC ADMINISTRATIVE BUILDING, PUBLIC RESTROOMS & MAINTENANCE COMPLEX
DESCRIPTION OF SERVICES
Contractor shall furnish all equipment, supplies, material, labor and supervision necessary to provide complete Janitorial Services at the Quantico National Cemetery, 18424 Joplin Road (Route 619), Triangle, Virginia 22172.
DAYS AND HOURS OF PERFORMANCE
Administrative Building & Maintenance Complex: Janitorial services shall be performed and completed Monday through Friday (excluding Federal Holidays) between the hours of 4:30 p.m. and 6:00 a.m.
MONTHLY / WEEKLY / PERIODIC JANITORIAL SERVICES
Scope of Cleaning Services (Administrative, Public Restrooms & Maintenance Buildings):
Floors
Sweep and wet mop all floor areas (moving tables, chairs, waste containers cans, etc.) and remove stains as needed.
Vacuum all carpet and rug areas to ensure that each is clean of debris, moving light furniture and floor items as needed.
Doors / Walls / Partitions
Clean (with glass cleaner) inside and outside entrance and lobby glass doors.
Clean (with glass cleaner) interior windows and glass surfaces of doors.
Dust and spot .clean all doors, door frames and walls ensuring all interior corners are free of dust and cobwebs.
Dust and clean all window ledges and windowsills free of debris.
General Cleaning
Empty, clean, and line all waste cans.
Clean and damp wipe Lobby and all interior and exterior doors.
Damp wipe all vending machines. Clean (with glass cleaner) all glass surfaces.
Clean and damp wipe all chairs, wall pictures and wall clock's.
Vacuum all carpeted areas to include upholstered furniture.
Dust and polish all employee areas to include wood surfaces, such as counter tops and desks (not moving papers, items, etc. and being extremely careful around computer equipment), telephones, chairs, tables, etc.
Restrooms
Sweep the entrance area. This area should be free of all waste and debris.
Clean restrooms to include: walls, partitions, floors, sinks and toilets/urinals with germicide disinfectant.
Clean and polish all glass; mirrored, and stainless steel areas with appropriate cleansers.
Furnish and fill soap dispenser, toilet paper, automatic air sanitizers and paper towel holders.
Empty, clean, sanitize, and line all waste cans.
Pour all mop and/or cleaning water down the designated floor drains. The sink shall not be used as a drain.
Frequency / Schedule Of Services
Daily Cleaning Services: The following services shall be performed daily (Monday through Friday):
Sweep and wet mop all ceramic/vinyl floor areas (moving tables, chairs, water cooler, trash cans, etc.) and remove stains as needed.
Vacuum all carpeted areas to ensure that each area is vacuumed daily, moving furniture and floor items as needed. Vacuum all upholstered furniture.
All trash containers shall be emptied and returned to their initial location. Boxes, cans, papers, and other items placed near a trash receptacle and marked "TRASH" shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.
Sweep building's lead walk outside the front entrance. Vacuum the vestibule.
Clean & Polish (with glass cleaner) inside and outside entrance and lobby glass doors.
Clean restrooms to include: walls, partitions, floors, sinks and toilets/urinals with germicide disinfectant. Pour water down the floor drains. Clean all mirrors with glass cleaner. Clean all metal surfaces with the appropriate cleaner. Furnish and fill soap dispenser, toilet paper and paper towels.
Clean all kitchen tabletops, chairs, counter tops and sink, microwave and refrigerator and water coolers.
Prior to departing each evening/night, the contractor shall ensure that all window blinds are closed, all lights in the building are turned-off, all outside entrance and exit doors are locked and the security systems properly activated. In the event the security system cannot be activated, the facility manager or his designee shall be notified immediately by telephone.
Periodic Janitorial Services (QNC Administration, Public Restroom & Maintenance Buildings):
Quarterly: Clean all windows, interior and exterior sides, with glass cleaner. Work shall be performed four (4) times annually. Scheduling of services shall be coordinated with COR.
Quarterly: Clean florescent lighting lens covers, inside and out, throughout the building. Work shall be performed four (4) times annually. Scheduling of services shall be coordinated with COR.
Quarterly: Strip and seal (wax and buff) all lunchroom / hallway vinyl floor areas (moving tables, chairs, waste containers, etc.) and remove stains and scuffs as necessary. Work shall be performed four (4) times annually. Scheduling of services shall be coordinated with COR.
Quaterly: Strip and seal (wax & buff) all lunchroom / hallway vinyl floor areas (moving tables, chairs, waste containers etc.) and remove stains and scuffs as necessary. Work shall be performed four (4) times annually. Scheduling of services shall be coordinated with COR.
QITC BUILDING LOCATION: 5101 RUSSELL ROAD
DESCRIPTION OF SERVICES
The contractor shall provide all management, tools, equipment, and labor necessary to perform Janitorial Services at the Quantico Information Technology Center (QITC), 510I Russell Road, Quantico, VA 22134, in accordance with all terms, conditions, and specifications of the contract.
DAYS AND HOURS OF PERFORMANCE
All interior facility maintenance services shall be performed and completed Monday through Friday (excluding Federal Holidays) between the hours of 7:00 p.m. and 12:00 Midnight.
MONTHLY / WEEKLY / PERIODIC JANITORIAL SERVICES
The following services shall be performed daily, Monday through Friday;
Sweep and wet mop all ceramic/vinyl floor areas (moving tables, chairs, water cooler, trash cans, etc.) and remove stains as needed, including the Computer Room (see Item (b) below) and supply room (see Item (c) below).
The computer room's controlled environment necessitates absolute and thorough cleanliness at all times. To that end, the computer room will require the contractor's special attention to ensure this important area is properly provided for. The computer room shall be swept and thoroughly damped mopped daily using clean, hot water and any cleansers necessary to ensure all markings on the floor from shoes and chairs, such as heel and scuff marks are completely removed. The computer room shall be dusted daily, to include all work surfaces. Papers or other items on or obstructed working surfaces shall not be disturbed or moved; dusting will be limited to areas not obstructed by these materials. The contractor shall be prepared to respond immediately to any deficiencies noted in housekeeping activities in the computer room during the facility's normal operating hours, at no additional cost to the Government. The contractor shall provide a telephone number/pager number whereby the Government can contact the contractor and advise that immediate attention/response is needed to correct deficiencies.
Clean the Supply Room to include: floors, work surfaces, window sills, and blinds. Sweep and wet mop tile area and vacuum carpeted area daily. Dust all work surfaces daily.
Vacuum all carpeted areas to ensure that each area is vacuumed daily, moving furniture and floor items as needed.
All trash containers shall be emptied and returned to their initial location. Boxes, cans, papers, and other items placed near a trash receptacle and marked TRASH shall be removed. Any obviously soiled or tom plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, tree of foreign matter, and tree of odors.
Sweep building's lead walk outside the front entrance. Vacuum the vestibule.
Clean (with glass cleaner) inside and outside entrance and lobby glass doors.
Clean restrooms to include: walls, partitions, floors, sinks and toilets/urinals with germicide disinfectant. Pour water down the floor drains. Clean all mirrors with glass cleaner. Clean all metal surfaces with the appropriate cleaner. . Furnish and fill soap dispenser, toilet paper and paper towels.
Clean all kitchen tabletops, chairs, counter tops and sink, microwave and refrigerator and water coolers.
Prior to departing each evening/night, the contractor shall make sure all lights in the building are turned-off: all outside entrance and exit doors are locked and the security system is properly activated. In the event the security system cannot be activated, the facility manager or his designee shall be notified immediately by telephone.
The following services shall be performed weekly;
Dust all employee areas to include desks (not moving papers, items, etc. and being extremely careful around computer equipment), chairs, tables, etc.
Dust the building's common areas.
Clean and dust all window blinds and window sills with treated dust cloth.
Check all interior comers of the walls and ceiling and cleaning out cobwebs.
Periodic Janitorial Services shall be provided as follows;
Clean all windows, interior and exterior sides, with glass cleaner. Work shall be accomplished during the third Friday of July.
Clean florescent lighting lens covers, inside and out, throughout the building. Work shall be accomplished the third Friday of January.
Strip and seal (wax and buff) all tile, and other vinyl floor areas (lunchroom and restrooms) and remove stains as needed. . Work shall be accomplished during the third Friday of April.
Clean all carpets accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath, and returned to their original location.
QITC BUILDING LOCATION: 5105 RUSSELL ROAD
DESCRIPTION OF SERVICES
The contractor shall provide all management, tools, equipment, and labor necessary to perform Janitorial Services at the Quantico Information Technology Center (QITC), 5105 Russell Road, Quantico, VA 22134, in accordance with all terms, conditions, and specifications of the contract.
DAYS AND HOURS OF PERFORMANCE
All interior facility maintenance services shall be performed and completed Monday through Friday (excluding Federal Holidays) between the hours of 7:00 p.m. and 12:00 Midnight.
MONTHLY / WEEKLY / PERIODIC JANITORIAL SERVICES
The following services shall be performed daily, Monday through Friday;
Sweep and wet mop all ceramic/vinyl floor areas (moving tables, chairs, water cooler, trash cans, etc.) and remove stains as needed.
Vacuum all carpeted areas to ensure that each area is vacuumed daily, moving furniture and floor items as needed.
All trash containers shall be emptied and returned to their initial location. Boxes, cans, papers, and other items placed near a trash receptacle and marked "TRASH" shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.
Sweep building's lead walk outside the front entrance. Vacuum the vestibule.
Clean (with glass cleaner) inside and outside entrance and lobby glass doors.
Clean restrooms to include: walls, partitions, floors, sinks and toilets/urinals with germicide disinfectant. Pour water down the floor drains. Clean all mirrors with glass cleaner. Clean all metal surfaces with the appropriate cleaner. Furnish and fill soap dispenser, toilet paper and paper towels.
Clean all kitchen tabletops, chairs, counter tops and sink, microwave and refrigerator and water coolers.
Prior to departing each evening/night, the contractor shall ensure that, all lights in the building are turned-off, all outside entrance and exit doors are locked and the security system is properly activated. In the event the security system cannot be activated, the facility manager or his designee shall be notified immediately by telephone.
The following services shall be performed weekly;
Dust all employee areas to include desks (not moving papers, items, etc. and being extremely careful around computer equipment), chairs, tables, etc.
Dust the building's common areas.
Clean and dust all window blinds and window sills with treated dust cloth.
Check all interior corners of the walls and ceiling and cleaning out cobwebs.
Periodic Janitorial Services shall be provided as follows;
Clean all windows, interior and exterior sides, with glass cleaner. Work shall be accomplished during the month of July.
Clean florescent lighting lens covers, inside and out, throughout the building. Work shall be accomplished during the month of January.
Strip and seal (wax and buff) all, tile, and other vinyl floor areas (lunchroom and restrooms) and remove stains as needed. Work shall be accomplished during the month of April.
Clean all carpets accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath, and returned to their original location.
QITC BUILDING LOCATION: 5107 RUSSELL ROAD
DESCRIPTION OF SERVICES
The contractor shall provide all management, tools, equipment, and labor necessary to perform Janitorial Services at the Quantico Information Technology Center (QITC), 5107 Russell Road, Quantico, VA 22134, in accordance with all terms, conditions, and specifications of the contract.
DAYS AND HOURS OF PERFORMANCE
All interior facility maintenance services (General & Restroom Cleaning) shall be performed and completed Monday through Friday (excluding Federal Holidays) between the hours of 7:00 p.m. and 12:00 Midnight.
MONTHLY / WEEKLY / PERIODIC JANITORIAL SERVICES
The following services shall be performed daily, Monday through Friday;
General Cleaning:
Empty Wastebaskets (daily)
Dust telephones(as needed)
Dust tops of cabinets, picture frames (bi-weekly)
Dust Partitions and ledges (bi-weekly)
Spot-clean doors, light switches (as needed)
Clean kitchen sink (daily)
Damp-wipe furniture in eating areas (daily)
High dusting (monthly/as needed)
Clean countertops/tables in the lunchroom (daily)
Sweep and damp mop all hard surface floors (daily)
Vacuum Carpet throughout (daily)
Restroom Cleaning:
Empty trash and waste containers (daily)
Re-fill Dispensers (paper, soap, etc.,) (daily)
Clean Mirrors and Bright Work (daily)
Clean and sanitize sinks and fixtures (daily)
Clean and sanitize toilets and urinals (daily)
Dust and spot clean partitions and walls (weekly)
Periodic Janitorial Services shall be provided as follows;
Clean all windows, interior and exterior sides, with glass cleaner. Work shall be accomplished during the month of July.
Clean florescent lighting lens covers, inside and out, throughout the building. Work shall be accomplished during the month of January.
Strip and seal (wax and buff) all, tile, and other vinyl floor areas (lunchroom and restrooms) and remove stains as needed. Work shall be accomplished during the month of April.
Clean all carpets accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath, and returned to their original location. Work shall be accomplished during the month of October.
MONITORING PROCEDURES
On a daily basis, the Contractor shall submit to the COR a Daily Cleaning Log for each building indicating all services provided. The Daily Cleaning Log shall be approved by the COR prior to implementation of use.
A record keeping system of Contractor work performance shall be established and implemented by the COR for the services involved. Based on the Daily Cleaning Log and random building inspections - the COR will validate and verify that cleaning services are performed in accordance with contract requirements and specifications.
Payment: The Contractor shall submit an invoice in arrears for services rendered. Prior to certification of payment, invoices will be verified for accuracy by the COR. The COR shall verify the services provided and authorize payment as indicated in the Price Schedule. VA reserves the right to reject any work that does not meet contract specifications.
STANDARDS OF CONDUCT
The Contractor is responsible for the ethical conduct of its employees. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Contractor personnel shall adhere to the following standards of dress and conduct while performing work at Quantico National Cemetery:
Contractor shall maintain satisfactory conduct and work performance of its personnel including administering disciplinary action when determined necessary. It will be at the discretion of the COR to initiate immediate removal of Contractor personnel from cemetery grounds if conduct standards are not adhered to during contract performance.
Contractor shall remove his/her employee from the cemetery for cause to include but not limited to willful misconduct and/or unacceptable performance of the work required under the contract. Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery.
Contractor-furnished personnel, supplies, services, equipment and materials, including personnel provided and necessary for contract performance shall be fully compliant with applicable OSHA, Federal, State, County and local ordinance laws & regulations. The Contractor is responsible for training its personnel regarding safety precautions and procedures prescribed by OSHA Standards.
Contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.
Shirts, T-shirts, long pants, neat jeans or walking shorts are permissible. Contractor personnel shall be fully clothed at all times, to include an upper garment to cover the body from waist to neck. Tank tops as an outer garment are prohibited, as well as any garments which display a message or slogan affixed thereon.
It is expected that personnel will conduct themselves in a respectful manner, not engaging in loud boisterous behavior or use profane or abusive or otherwise inappropriate language. Radios and/or video or otherwise electronic games / devices are not permitted while performing work on the grounds of the cemetery.
Consume food and beverages only within areas designated by the COR(s). Use of intoxicating beverages and/or drugs is strictly prohibited. Contractor personnel shall not eat or drink beverages except water or non-alcoholic beverages while in the work area. The use of intoxicating beverages and/or drugs on cemetery premises is strictly prohibited and a violation of Federal Law, and will not be tolerated.
Contractor personnel shall take all necessary precautions to prevent damage to cemetery property, structures and grounds during performance of this contract. The Contractor shall be liable for replacement costs for property damaged because of actions by Contractor personnel. There is no limitation on the Contractor s liability. In no event shall the Government indemnify and hold harmless the Contractor from any or all damages and expenses of any kind for harm incurred by the Contractor, or from any and all damages, expenses, or claims, which may arise from third party claims.
Reporting "on-the-job" Injuries: The Contractor is required to report all "on-the-job" injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor will notify the COR (either orally or via telephone) within twenty-four (24) hours of the injury and provide details and exact location of the incident. This will be followed up by a written notice to the COR. Any Contractor (including its agents and employees) that knowingly files a false claim may be criminally prosecuted.
USE OF CEMETERY FACILITIES
The Government shall not be responsible for any loss, damage, or theft of Contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of cemetery facilities used by Contractor's employees.
Parking is not a condition or term of this contract. However, when local conditions are such that parking is permitted, Contractor employees may park privately owned vehicles in the area designated for parking by the COR.
The Contractor will be responsible for safely handling any chemicals, cleaning solutions, etc. in accordance with manufacturers recommendations. An MSDS (Material Safety Data Sheet) is required for all chemicals and cleaning solutions used in performance of this contract.
Electricity and water will be furnished by the Government.
SAFETY & SECURITY
The Contractor shall, at all times, exercise care and caution in performing the duties describes in the statement of work so as not cause injury to themselves or others persons.
The Contractor shall perform the assigned task and duties in a safe manner in accordance with VA, NCS, and OSHA regulations and policies.
The Contractor shall indemnify to protect itself, and render the United States Government, its employees, agents, and representatives, harmless from any liability resulting from personal injury arising out of performance of the work contained herein.
The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.
The contractor and all contractor personnel must take the "Security Awareness Training" course prior to gaining access to any of the buildings at the Quantico National Cemetery. This course may be obtained from the COR and may be taken off the premise. Upon completion of the course, the COR will provide a signed certificate to indicate that the individual has taken and passed the required course. A copy of the certificate shall be maintained by the COR. The Security Awareness course is normally taken annually in January / February.
FEDERAL HOLIDAYS
All work required under this contract will be performed as provided in the Schedule and Statement of Work. With the exception of Veterans Day and Memorial Day, cleaning services are not required on Federal Holidays. The following is a list of all Federal holidays:
January
New Year s Day
September
Labor Day
January
Martin Luther King s Birthday
October
Columbus Day
February
President s Day
November
Veterans Day
May
Memorial Day
November
Thanksgiving Day
July
4th of July
December
Christmas Day
(End of Work Statement)
Eric Washington
Eric.Washington@va.gov
540-658-7215
Eric.washington@va.gov
