Sources Sought Request (FY19) Janitorial Services for SDVOSB/VOSB Companies Chattanooga National Cemetery
Page 6 of 6
Synopsis:
This announcement constitutes a Sources Sought Notice. THIS IS NOT a Request for Quote (RFQ) or a Request for Proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the government, implied or otherwise, to issue a solicitation or award a contract.
The Department of Veteran Affairs, National Cemetery Administration, is seeking qualified sources to furnish all necessary labor, material, equipment and supervision to perform Janitorial Services at Chattanooga National Cemetery, 1300 Bailey Ave, Chattanooga, TN 37404.
The purpose of this notice is to determine interest and capability of potentially qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small-Businesses (VOSB) relative to the North American Industry Classification code (NAICS) 561720- Janitorial Services. The Small Business Size Standard is $18.0 million.
To make an appropriate acquisition decision for this requirement, the Government will use responses to this sources sought synopsis. The type of solicitation issued and the manner of advertisement will also depend on the response to this sources sought synopsis.
Description:
Scope of Work for Janitorial Services:
Janitorial Services include cleaning of all office spaces, utility spaces, employee and public restroom areas, approximately 5,000 SQ FT. including its perimeter exterior as follows:
CNC Administrative Building
CNC Public Restroom,
CNC Maintenance Complex
Contractor Furnished Supplies: The Contractor shall furnish all Restroom & Kitchen areas in all locations with sufficient supplies to ensure they do not run out. Extra backup supplies will be stored in the Janitorial supply cage or closets. The Contractor is responsible for furnishing the following supply items:
Hand Soap for Restrooms and Kitchen Areas
Hand Sanitizer for Automatic Dispensers
Toilet Paper for Restrooms
Paper Hand Towels to all mounted dispensers
Toilet Seat Covers for Restrooms
Sanitary Bags for Ladies Restroom
Wastebasket Liners for all Building Waste Receptacles
Cleaning Solutions
Germicides & Disinfectants
Automatic Air Sanitizers
Batteries for automatic dispensers
Performance & Work Hours: All Janitorial Services shall be performed before 09:30am, during normal business hours. Work may be required on weekends and Federal Holidays that the Cemetery is required to be open for on an as needed basis.
CLEANING REQUIREMENTS
DESCRIPTION OF SERVICES
Scope of Cleaning Services:
Floors
Sweep and wet mop all floor areas and remove stains daily. Signs warning of wet floor shall be posted until the floor is dry.
Vacuum all carpet and rug areas to ensure that each is clean of debris, moving light furniture and floor items daily.
Doors / Walls / Partitions
Clean (with glass cleaner) inside and outside entrance and lobby glass doors.
Clean (with glass cleaner) interior/exterior windows and glass surfaces of doors.
Dust and spot clean all doors, door frames and walls ensuring all interior corners are free of dust and cobwebs.
Dust and clean all window ledges and windowsills free of debris.
General Cleaning
Empty, clean, and line all waste cans.
Clean and damp wipe Lobby and all interior and exterior doors.
Damp wipe all display cases and cabinets. Clean (with glass cleaner) all glass surfaces.
Clean and damp wipe all chairs, wall pictures and wall clocks.
Vacuum all carpeted areas to include upholstered furniture and floor mats.
Restrooms
Sweep the entrance area. This area should be free of all waste and debris.
Mop all floors.
Clean restrooms to include: walls, partitions, sinks and toilets/urinals with germicide disinfectant.
Clean and polish all glass; mirrored, and stainless-steel areas with appropriate cleansers.
Furnish supplies and fill soap dispenser, hand sanitizer dispenser, toilet paper, women s sanitary receptacles, automatic air sanitizers and paper towel holders.
Empty, clean, sanitize, and line all waste cans (including sanitary receptacles in women s restrooms).
Pour all mop and/or cleaning water down the designated floor drains. The sink shall not be used as a drain.
CNC ADMINISTRATIVE BUILDING & MAINTENANCE COMPLEX
FREQUENCY / SCHEDULE OF SERVICE
The following services shall be performed daily and as needed:
Sweep and wet mop all areas and remove stains daily.
Vacuum all carpeted areas and floor mats.
All trash containers shall be emptied and returned to their initial location. Boxes, cans, papers, and other items placed near a trash receptacle and marked "TRASH" shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be removed from Cemetery grounds by the contractor. Trash receptacles shall be left clean, free of foreign matter, and free of odors.
Sweep building's sidewalks from the parking lot and from public restroom to admin building outside the front entrance foyer.
Clean restrooms to include: walls, partitions, floors, sinks and toilets/urinals with germicide disinfectant. Pour water down the floor drains. Clean all mirrors with glass cleaner. Clean all metal surfaces with the appropriate cleaner. Furnish supplies and fill soap dispenser, hand sanitizer dispenser, toilet paper, women s sanitary receptacles, and paper towels.
Empty, clean, sanitize, and line all waste cans (including sanitary receptacles in women s restrooms).
Wipe down all break room tabletops, chairs, counter tops and sink, microwave ovens, refrigerator and stovetop or oven.
The following services shall be performed weekly and as needed;
Clean & Polish (with glass cleaner) inside and outside entrance and lobby glass doors
Dust and polish all offices and employee areas to include wood surfaces, such as counter tops and desks (not moving papers, items, etc. and being extremely careful around computer equipment), telephones, chairs, tables, etc.
The following services shall be performed quarterly;
Clean all windows, interior and exterior sides, with glass cleaner. Scheduling of services shall be coordinated with COR.
Clean florescent lighting lens covers, inside and out, throughout the buildings. Scheduling of services shall be coordinated with COR.
PUBLIC RESTROOM BUILDING:
FREQUENCY / SCHEDULE OF SERVICE
The following services shall be performed daily and as needed;
Sweep the entrance area. This area should be free of all waste and debris.
Mop all floors.
Clean restrooms to include: walls, partitions, sinks and toilets/urinals with germicide disinfectant.
Clean and polish all glass; mirrored, and stainless-steel areas to include drinking fountains with appropriate cleansers.
Furnish and fill soap dispenser, hand sanitizer dispenser, toilet paper, women s sanitary receptacle and automatic air sanitizers.
Empty, clean, sanitize, and line all waste cans (including sanitary receptacles in women s restrooms)
All trash containers shall be emptied and returned to their initial location. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be removed by the contractor. Trash receptacles shall be left clean, free of foreign matter, and free of odors.
Pour all mop and/or cleaning water down the designated floor drains. The sink shall not be used as a drain.
The following services shall be performed weekly and as necessary:
Remove all visible cobwebs from inside ceilings, lights and outside overhang.
DEEP CLEAN: Service to perform deep cleaning of cemetery administration building to include inside and outside of all windows, interior offices, work areas, lobbies, break rooms and restrooms of buildings:
Administration Building Restrooms and Maintenance Complex.
Special Deep Cleaning, floors, carpet, break room.B The contractor is to perform this work during normal hours and work is to be completed as established by the COR.B The contractor is to provide all labor, supplies and equipment necessary to steam clean hardwood and tile floors in all office spaces and public restroom areas.B The contractor shall move all furniture.B All baseboards are to be cleaned and all areas are to be high dusted.B Floors should be stripped and waxed in the break area and other common areas.
Window Washing:B Inside and out:B The contractor is to perform this work during normal hours and work is to be completed within a reasonable time established by the COR.B The contractor is to provide all labor, supplies and equipment to perform this quarterly window washing.
End of Document
Tracy Williams
tracy.williams6@va.gov
tracy.williams6@va.gov
