Philips IntelliVue MX800 Patient Monitor BRAND NAME REQUIREMENT
COMBINED SYNOPSIS SOLICITATION
(i) This is a combined synopsis/solicitation for MX800 IntelliVue System, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated.
(ii) The solicitation number is 36C24418Q9809 and is issued as a request for quotation (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 effective 15 Jun & 16 Jul 2018.
(iv) This solicitation is set-aside 100% for SDVOSBs (Service Disabled Veteran Owned Small Business) and the associated NAICS 339112 code has a small business size standard of 1000.
(v) Contract Line Items (CLIN):
CLIN
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
INTELLIVUE MX800 PATIENT MONITOR The Philips IntelliVue MX800 patient monitor offers a flexible and modular monitoring solution, designed to suit a broad spectrum of needs. The monitor can be connecte
3
EA
0002
A06 6-WAVE CAPABILITY
3
EA
0003
H12 INTENSIVE CARE SOFTWARE
3
EA
0004
E08 FMS-8 WITH MMS MOUNT
3
EA
0005
SC2 MSL SYSTEM CABLE - 2.0 M
3
EA
0006
INTELLIVUE MULTI MEASUREMENT SERVER The Philips M3001A Multi-Measurement Server (MMS) sends processed measurement data (such as measurement waves, numerics, and alerts) to a connected Philips patient
3
EA
0007
SC2 SRL CONNECT CABLE - 2.0 M
3
EA
0008
MICROSTREAM CO2 EXTENSION The M3015A Microstream CO2 Extension works together with the M3001A or M3002A Multi-Measurement Module (MMS/MMS X2) and the M8102A IntelliVue MP2 Patient Monitor. It can be a
1
EA
0009
C06 INVASIVE PRESS/TEMP MEASUR
1
EA
0010
HEMODYNAMIC MEASUREMENT SERVER EXTENSION The Hemodynamic Extension is designed to work with the Philips Multi-Measurement Server and supports an optional cardiac output monitoring from a right heart c
1
EA
0011
INTELLIBRIDGE EC5 ID-MODULE The IntelliBridge EC5 ID module provides unique identification information to enable automatic device detection and driver selection of external devices. External devices a
1
EA
0012
L01 CONNECTION CABLES 1.5M
1
EA
0013
INTELLIBRIDGE EC10 MODULE The IntelliBridge module centralizes critical data on Philips patient monitor to help improve workflow. Together with IntelliBridge EC5 ID module, IntelliBridge EC10 supports
1
EA
0014
201 PB840 DRIVER
1
EA
0015
CBL 5 LEAD ECG TRUNK, AAMI/IEC 2.7M
3
EA
0016
CBL 5 LEADSET, GRABBER, AAMI, ICU
3
EA
0017
ADULT PRESSURE INTERCONNECT CABLE 3.0M
8
EA
0018
EASY CARE CUFF, 1 HOSE, ADULT (1)
8
EA
0019
INSTALLATION SITE SERVICES (CMS)
1
EA
0020
PROJECT MNGEMT IMPL SOLUTIONS
1
EA
0021
INSTALLATION SITE SERVICES (CMS)
1
EA
0022
A17 US GOVERNMENT FACILITIES SERVICES
1
EA
0023
CLINICAL CONFIG. & IMPL. SERVICES (CMS)
1
EA
GRAND TOTAL
(vi) Comparable products must be Brand Name in the following specifications:
- Statement of Work -
The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Procurement is for the replacement of the existing cardiac and hemodynamic monitoring system (hereafter referred to as cardiac monitoring system or cardiac monitors) in the Emergency Department (ED), the Critical Care Units (including the 3 Intensive Care Units and Stepdown unit), and the 9 West Observation Unit at the VA Pittsburgh, University Drive Division Pittsburgh PA 15240. Expansion includes a Central Nurses Station (CNS) and RNS (remote Nurses stations) for each department.B VA Pittsburgh Healthcare System (VAPHS) is standardizing all such monitoring equipment throughout the facility over the coming years and the system must offer versatility to be used in a variety of clinical environments including Intensive Care, Operating Room, Emergency Department, and Acute Care Telemetry.
Background: Vendor is to replace all existing cardiac monitors in each of the identified areas: Emergency Department (ED), the Critical Care Units (including the 3 Intensive Care Units and Stepdown unit), and the 9 West Observation Unit. Each clinical unit will have a dedicated central monitor, bedside monitors, telemetry capability (if requested), and remote wall-mounted monitors which will display what appears on the central station in areas where neither the bedside or central monitor can be seen. Vendor should quote each CLIN traceable to the total number of beds per unit. The total number of beds for each unit and CLIN is as follows:
CLIN 1: Emergency Department System: 16 bed unit
CLIN 2: 3A-Surgical ICU (SICU) System: 9 bed unit
CLIN 3: 4E-Medical ICU (MICU) System: 16 bed unit
CLIN 4: 3E-Critica Care Unit (CCU) System: 16 bed unit
CLIN 5: 5A-Step Down Unit (SDU) System: 8 bed unit
CLIN 6: 9W-Observation System: 18 bed unit
The contractor shall provide all labor, equipment, tools, materials, and other items necessary to deliver and install the equipment.
The accessories shall have the following features described in detail below:
System Features should include:
Arrhythmia analysis is performed at the bedside monitor
Analyzed leads at bedside are automatically displayed at CNS and RNSs
Plug and play (ability to immediately monitor once cable/sensor is connected)
Interchangeable leads for use with telemetry and bedside monitors
Arrhythmia and tabular review must be continuous including all telemetry and bedside data (see Attached blueprints of each CLIN to determine telemetry square footage)
Other:
Arrhythmia detection will not learn a lethal arrhythmia as baseline
Telemetry module has loss of signal, out of range and low battery alerts(see Attached blueprints of each CLIN to determine telemetry square footage)
Ability to generate and print reports to track and trend alarms in order to assess/manage/combat alarm fatigue
Education provided to all staff prior to launch and any substantial upgrade changes
Technical support available by phone 24/7 for the duration of the use of the product
24/7 on site company resources (such as Nurse Educator or Clinical Applications Specialist for the product) for at least the first 3 days following go live
Ability to replicate configuration changes from one device to another or through the network
Changeable security password
5-Lead cable for EKG monitoring
System should not have any current warnings or recalls
Central Monitoring System (Central Nurses Station--CNS)
This equipment shall permit a user to view all networked monitors associated with the particular care area. This shall include, but not be limited to: a large high quality color display, software, mounts, UPS, telemetry and all connections and accessories to accommodate the remote monitoring functionality (see Attached blueprints of each CLIN to determine telemetry square footage). The equipment shall provide the following features and functionality:
CNS display must be 24 inches or larger
Full Disclosure
Recall of no less than 72 hours of all patient care data
Data may be stored at central station or on a separate server provided that it may be accessed from the central station
Ability to transfer patient data and demographics from one unit to another at the time of patient transfer within the monitoring system
The number of patients displayed on the central station correspond to the clinical unit
Each display must have capability to show 16 patients with the display showing at least one EKG tracing and numerical values for heart rate, and blood pressure (either arterial or non-invasive) for each monitored room.
Enables users of central station to rapidly view, adjust, and respond to alarms
Alarm review
At least 3 levels of alarms (critical, urgent, standard) with visual and audible alerts and escalation when there is no response to an alarm state
Ability to print alarm state data and measurement parameters
Arrhythmia Histories (no less than 72 hours)
Graphic trends (no less than 72 hours)
Tabular trends (no less than 72 hours)
Easy access to trend data for periodic users such as consultant clinicians
Touch screen or Keyboard and Mouse to enter patient information
2 channel thermal recorder
Industry standard Printer
UPS or battery backup to power the central station processor and monitor for at least 1 hour
System shall be configured to allow all telemetry packs and/or patient monitors networked in associated care area to be viewed on the central station and any central station client system associated with said central station
Easy and safe switchover from hardwire to telemetry with no lapses in patient monitoring on the network
Networked to allow view of patients in other units from any central station within the monitoring system
Include features that enable remote diagnostics, troubleshooting, and maintenance of equipment by internal biomedical engineering personnel and by vendor representatives
System shall permit the exchange of HL7 data with VAPHS Clinical Information Systems
Allows admission and discharge of patients and reverts to configured default settings at admission
Remote Hallway Monitors
At least a 19 screen with keyboard and mouse or touch screen
Remote viewing of up to 16 patients on one monitor screen
RNSs must be interactive (ability to address alarms and admit/discharge)
System must be able to support up to 7 RNSs
Allows for viewing of arrhythmia recall files
ST segment recall/trends
Hemodynamic calculation trends
72 hour graphical and tabular trends
Bedside Specifications
At least a 15 screen
System must be able to support the following:
Continuous multi-lead EKG arrhythmia analysis
Pacemaker detection
Minimum of 3 simultaneous configurable invasive pressure monitors (3 modules per bed)
Programmable Non-invasive blood pressure monitoring including ability to select cycling interval and ability to use of disposable cuffs (one module for each bed)
Continuous SpO2 monitoring with plethysmography including use of disposable sensors (one module for each bed)
Respiratory rate and apnea monitoring
Core temperature monitoring
Intermittent Cardiac Output determination using room temperature solution with ability to print hemodynamic profile (3 modules per unit)
BIS monitoring (3 modules for CLIN 2,3 and 4 for a total of 9)
Calculated CPP displayed when invasive blood pressure and ICP are present
EtCO2 monitoring (numerical value and wave display); (one module for each bed)
Ability to use oximetric Swan Ganz catheter for SvO2 monitoring (one module per CLIN 2,3 and 4 for a total of 3)
Connection to external device capability such as connection to Puritan Bennet 840 ventilator
Battery backup to support arrhythmia detection and parameter alarming for at least 1 hour
Standby option for when patient is off the unit
Auto lead change when lead comes off
Options to blank bedside when patient is receiving palliative comfort measure care
System must be able to interface with VISTA/CPRS. Must be able to send 12 Lead ECG acquired at the bedside to MUSE
Software on each monitor will be the same regardless of monitor size. In short, this means that the user interface is functionally the same regardless of the display size
Must be able to view rhythms from any bedside monitor on any other bedside monitor on the clinical unit
Must have the ability to alarm for all parameters at central station and at bedside simultaneously, regardless if hardwired to bedside monitor or on a telemetry device
Must be able to send vital signs information to the electronic medical record system (currently PICIS) through an HL7 interface
All bedside monitors, telemetry transmitters, and telemetry receivers must have at least a one year warranty on parts and labor
Admission and discharge of patients can be accomplished at any device (bedside, CNS or RNS) and is reflected throughout the network where monitoring system is installed
Offeror will provide an equivalent loaner bedside, RNS, or central station monitor for times when repairs are required within 24 hours.
Any changes done at Central Station must automatically occur at bedside monitor and repeating stations on the unit and vice versa
Ability to adequately clean all devices, cables and accessories with current approved cleaners inclusive of agents used to eradicate clostridium difficile (C-Diff)
Ability to switch between telemetry and hardwire with no lapses in monitoring on network and all applicable alarm parameters remain intact
Cabling/Network
Turn-Key Installation providing all hardware and accessories for a complete system, services shall include removal of current patient monitoring hardware while keeping the current cabling if possible
This is a standalone network just for cardiac monitors
All cabling and accessories to provide a complete and functional system
If current cabling and antennas are to be re-used it must be recertified with proper documentation presented to the COR
Current cabling must be CAT 5 certified or higher, if it is not it must be removed and re-wired. Vendor will be required to install
All current network hardware: switches, routers, hubs, etc. must be replaced
The quote for the network installation needs to be a separate line item from the equipment and shall include total number of cable pulls
Unit to unit connection charge shall include all cable runs, hubs, switches, routers and any other hardware or software required
All above ceiling cabling runs shall be tie-wrapped and placed in telephone/data trough, in a conduit, or properly routed through interstitial area per hospital facilities requirements and local electric codes. This includes facility approval and post installation inspection when running cable through a fire barrier or fire wall
Cables shall be bundled neatly, labeled, and in an orderly manner especially when cables converge with facility network hardware
Cables shall be marked at each end indicating the termination point of the other end
All new network cabling, terminations, and any patch panels used shall be CAT5E/CAT6 certified
All cables shall be terminated TIA568B
Any cable run through plenum space shall be plenum rated according to NEC and applicable fire codes
All cable runs shall be tested and certified in accordance with TSB-67 and TIA/EIA 568-B or latest TIA/EIA Revisions
The offeror shall provide a copy of all test results to the COR in electronic format that can be displayed and/or viewed
Cable length shall be included in this report
Documentation of the network shall also be provided and include a marked up drawing (as built) showing jacks and room locations
The system will be configured to view patients throughout the hospital or care areas
Drawings that indicate the location of the monitoring devices will be provided for the Medical Center
Interface will be compliant with VA National interface standard
Any offsite server or network maintenance or support provided by the offeror can only be done through VPN access after the offeror has obtained such access from the VA
All networking hardware shall be rack mounted in room designated by Facility Project Manager or COR
All installed monitors and hallway monitors will have supportive backing to improve weight distribution of the monitor and mounting arm
All installed monitors will have power run through conduit
Telemetry receivers will adhere to NFPA99 and NFPA101, especially relating to distance from sprinkler heads. Vendor may be required to install
Offeror will adhere to ICRA Level 2 guidelines during installation
Offeror agrees to mutually agreed upon timeframes for project completion and go-live
Offeror will provide, or subcontract, mounting brackets to attach to existing GCX mounting arms
Cabling and telemetry must be quoted as needed
Vendor to provide ICRA if applicable which is to be coordinated with biomedical engineering and COR
HL7 Solution
Offeror shall provide an HL7 interface solution allowing the exchange of data from point-of-care equipment through HL7 messaging to VISN 4 s Clinical Information System (CIS) / Anesthesia Record Keeper (ARK).
Included in the quote the offeror shall have a separate line item for 1 (one) year HL7 software support.
Installation and Implementation Services
The offerors shall provide coordinated professional installation and implementation project management services to implement the system specified in the scope of work at the Pittsburgh VA Healthcare System. Installation meetings and related activities shall begin within one week of contract award. This service shall include removal of existing system and turnkey installation. Offerors shall provide a firm estimate of working days required from date of purchase order to go-live based on scope of work.
The price quote shall include cost of installation which consists of assembling, positioning, and mounting of all equipment listed on the delivery order and connections of all cables. The hospital is responsible for furnishing all conduit and raceways unless specified otherwise on the delivery order. The equipment contractor is responsible for furnishing and pulling interconnecting wiring and cabling through conduit and raceways, and for making any connections. Interconnecting wiring and cabling which do not run through conduit and raceways shall be furnished and installed by the equipment contractor. It is the responsibility of the equipment contractor to install junction boxes, wall/ceiling mounts, and support structures supplied by the equipment contractor. The equipment contractor must provide well qualified field engineers or technicians to install and conduct all necessary tests which shall begin within (10) ten days after receipt of notice to proceed from the Contracting Officers Representative (COR) at the affected hospital.
Offeror will negotiate the delivery schedule with the COR assigned to the project. All changes must come from the Contracting Officer. Compliance with this requirement shall be manifest by the continuous presence of the engineers or technicians on the job site during the daily working period. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment. Vendor to provide ICRA if applicable which is to be coordinated with Biomed and COR
Rigging and special handling costs, if required, to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the equipment contractor.
Upon receipt of notice to proceed with installation, it shall be the contractor's responsibility to inform the Contracting Officer of any problems which may be anticipated in connection with installation or which will affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer.
In the event that progress of the installation is interrupted through no fault of the contractor, the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four (24) hours after the contractor has been notified that work may again proceed. Such termination of continuous installation shall be made only after two (2) hours notice has been given to the Contracting Officers Representative (COR) or person acting in that capacity at the hospital receiving installation. Contractor must notify the Contracting Officer within 48 hours of termination of installation.
Unless otherwise authorized by the Contracting officer, installation of equipment shall in no event exceed sixty (60) days from the date of notice to proceed with installation.
Offers shall include new equipment and infrastructure for all care areas. Existing equipment will not be upgraded or utilized with the new system, with the exception of cabling/antennas.
IHE INTEGRATION STATEMENT
Vendor shall provide IHE (Integrating the Healthcare Enterprise) integration statement(s) (IIS) for proposed solution. (See http://www.ihe.net/ for more information)
MAINTENANCE REQUIREMENTS
Licensing Software updates: The offeror shall disclose if additional costs are required for future upgrades for the life of the monitoring system, all computer software, access keys or codes, or external devices required for the operation, calibration, or repair of the equipment purchased. Any such items not listed on the price quote and required for maintenance of the system, shall be taken as included with the purchase of the system. Any upgrades or changes to the maintenance software, hardware, or access keys or codes shall be available to the medical center during the time the equipment is operational at this facility. All application software licenses are included in the purchase of the equipment and shall include a renewal charge, unless included at no charge, for the period of time the equipment is in use in the facility.
INSTALLATION - The Contractor shall provide a system Installation Plan (IP) to the Contracting Officer Representative (COR) for approval prior to the start of work. The COR shall approve the IP and return the contractor. The Installation Plan shall include estimated timeline of start and completion and estimate unexpected delays/lead time.
Perform staging, programming, and configuration of all system infrastructures.
Perform all necessary test/audits on all system infrastructures.
TEST AND ACCEPTANCE: Contractor shall test all equipment after installation. The government shall accept equipment once installation and successful testing has been completed and approved.
WARRANTY/SERVICE CONTRACT: All equipment and materials shall come with a standard one year warranty. Warranty shall begin after installation of equipment and completion of tests.
D. CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for the following:
Contractor shall provide qualified personnel to perform install of the cardiac monitoring system expansion.
Contractor shall be responsible for all system/software testing after installation and prior to government acceptance.
Contractor is responsible for ensuring the proper disposal of all debris generated from installation activities.
Contractor is responsible for securing all materials, equipment and tools while on government property or in government facility. Government is not liable for any lost or stolen items that are not properly secured.
Vendor to provide ICRA class II if applicable which is to be coordinated with Biomed and COR.
Provides active means to prevent air-borne dust from dispensing into atmosphere
Water mist work surfaces to control dust while cutting
Seal unused doors with duct tape
Block off and seal air vents
Wipe surfaces with disinfectant
Contain construction waste before transport in lightly covered containers
Wet mop and /or vacuum with HEPA filtered vacuum before leaving the area
Place duct mat at entrance and exit of work area
Remove or isolate HVAC system in areas where work is being performed.
E. GOVERNMENT RESPONSIBILITIES: The Government shall provide the following:
Provide site access and escorts through work areas as needed
Provide primary electrical power
Provide adequate space for the system equipment
F. OTHER CONSIDERATIONS:
CONTRACTING OFFICER REPRESENTATIVE (COR): The Contracting Officer Representative shall be the technical point of contact for all work related requirements. The COR does not have authorization to change, alter, or remove any requirements stated in the performance work statement. The Contracting Officer is the only government authorized person to change the performance work statement or any resultant contract.
PLACE OF PERFORMANCE: Installation shall occur at the Emergency Department (ED) and the Surgical Intensive Care Units (SICU) VA Pittsburgh, University Drive Division, Pittsburgh, Pennsylvania 15240.
WORK HOURS: Operational Hours are 0730-1600, Monday-Friday
DELIVERY: All deliveries shall be coordinate with the COR before arrival. Failure to coordinate delivery will be grounds to refuse delivery. Delivery schedule is subject to change based on clinical needs. All changes must be coordinated with the COR, Contracting officer and Vendor.
30 Days ARO, FOB Destination:
Department of Veterans Affairs
VA Pittsburgh Healthcare System
University Dr. C. Pittsburgh, PA 15240
(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:
CLAUSES:
52.214-21 Descriptive Literature (APR 2002)
(ix) Evaluation of this requirement will be based on PRICE ONLY.
(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.
(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:
(End of Clause)
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://farsite.hill.af.mi
https://acquisition.gov/far
(End of Clause)
852.203-70 Commercial Advertising (JAN 2008)
852.246-71 Inspection (Jan 2008)
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)
52.219-28 Post Award Small Business Program Representation (JUL 2013)
52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (APR 2015)
52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)
52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)
52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013)
(xiii) There are no additional contract requirements, terms or conditions.
(xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.
(xv) Quotes must be emailed to shea.matthews@va.gov and received no later than 5PM EST on 9/17/2018.
Quotes may be submitted on this document (If you use this form, Include your company information name, address, phone number, POC, POC email, and DUNS #) or the vendor s own form.
NO LATES WILL BE ACCEPTED
MUST PROVIDE LETTER OF AUTHOIZATION TO DISTRIBUTE
(xvi) For information regarding the solicitation, please contact Shea Matthews at shea.matthews@va.gov
shea.matthews@va.gov
Shea.Matthews@va.gov
