Performance Measure, Data Analysis, and Training & Technical Assistance
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Background: The Office of Justice Programs (OJP) is issuing this Sources Sought Notice to determine the availability of small businesses (e.g., 8(a), Service-Disabled Veteran-Owned small business, Historically Underutilized Business Zone (HUBZone) Small Business, Small Disadvantaged Business, Veteran-Owned Small Business, Women-Owned Small Business, and Economically Disadvantaged Women-Owned Small Business) for the anticipated requirement titled: Department of Justice Performance Management Services.
Pursuant to FAR Part 10, the government is conducting market research to determine:
what sources exist that are capable of satisfying the requirements listed below;
*the appropriate NAICS code;
*the capabilities of potential contractors;
*the size and status of potential sources; and
*the level of competition.
Note: The federal government will not pay for the provision of any information nor will it compensate any respondents for providing this information. This notice is NOT A REQUEST FOR PROPOSAL and in no way obligates the federal government to award any contract. Neither DOJ nor OJP will be responsible for any costs incurred in responding to this announcement.
Description of Required Services:
OJP provides federal leadership in developing the nation's capacity to prevent and control crime; improve the criminal and juvenile justice systems; increase knowledge about crime and related issues; and assist crime victims. Through the programs developed and funded by its Bureaus and Offices, OJP works to build partnerships among federal, state, tribal, and local officials to control drug abuse and trafficking; reduce and prevent crime; rehabilitate neighborhoods; improve the administration of justice in America; meet the needs of crime victims; and address problems including gang violence, prison crowding, juvenile and white collar crime.
OJP anticipates awarding a Blanket Purchase Agreement to provide expert assistance in the area of technical assistance; data collection and analysis; assessment; and performance measurement for several of its Office and Bureaus. In addition, there is strong interest on the part of two additional DOJ components and one additional OJP Bureau to join this initiative during the first option year. This contract assists DOJ and its components to align with Government Performance and Results Act Modernization Act requirements and relevant Office of Management Budget regulations on performance management. The contractor shall support OJP efforts to use performance data to formulate justice programming and policy and to assess programmatic successes and failures. The contractor shall support grantee reporting, through online training on all modules in the system. The contractor shall host, maintain, update, and enhance the online reporting tool to accommodate the needs of the grantees as well as DOJ. As a result of this assistance, OJP will be better able to incorporate assessment and performance measurement into OJP planning and program development processes. This will also result in increased cooperation and collaboration among OJP Bureaus and Offices with regard to assessment and performance measurement. Finally, this assistance will enhance Federal staff capacity to use scientifically sound analysis and performance measurement to improve criminal justice, juvenile justice, and victim services.
The contractor shall provide training and technical assistance for grantees and Federal staff in the area of performance measurement including development, enhancement, and use of performance measures and performance measurement data. The contractor shall provide help desk support on using the online reporting system. Finally, the contractor shall establish and maintain the required verification and validation for the system.
Other Operational Tasks
*Weekly/monthly reporting of progress;
*Reporting on system status;
*Routine meetings on progress;
*Monthly technical and financial reporting; and
*Analysis reports as requested.
OJP seeks information on the extent to which small businesses possess all of the necessary qualifications (listed in the Capability Statement instructions below) to complete this work. In response to this Sources Sought (subject to change) OJP seeks capability statements from small businesses only. The qualifications of large businesses will not be evaluated as part of this Request for Information.
If OJP releases a solicitation for this requirement, the solicitation would likely be released in Spring 2015 with an award made in early Summer 2015.
Capability Statement Instructions
In response to this Sources Sought Notice, OJP hereby solicits capability statements from eligible contractors. This statement shall be no longer than five pages, single spaced with a minimum of 1 inch margins and 12 point font. Vendors may include no more than 5 resumes in the appendix. Only resumes for key personnel that would work on the contract are to be included. Each resume should clearly document that individuals have the experience and expertise described below. Each resume should be no longer than four pages. The resumes will NOT be counted as part of the five page limit for the capability statement.
The capability statement should describe the company and key personnel's collective expertise and experience in ALL of the following areas:
Training and technical assistance on the online reporting system, data collection, and measures:
This includes the development and creation of performance measures, logic models, frequently asked questions, electronic data collection, measuring adherence to program design, and assessment methodology. The contractor shall provide feedback and guidance on performance measurement phrasing and collection and soliciting stakeholder feedback. This task also includes providing system-related technical assistance for DOJ staff as well as grantees.
Data analysis and research:
The contractor shall utilize their knowledge of evidence-based criminal and juvenile justice policy and victim services best practices to support and enhance OJP's data analysis and research capabilities. Examples of tasks under this category include quantitative and qualitative analysis, research, report writing, assessment, data compilation, and the use of statistical tools.
Technical development, maintenance, and support of online data collection:
The contractor will support and participate in OJP activities designed to streamline grantee reporting and communication to enhance accountability for federal funding and simplify the reporting process for OJP federal grant recipients. The contractor shall develop a web-based catalog of all OJP performance measures, as well as, link the catalog to disparate DOJ and OJP budget, performance, financial, and grants reporting systems.
Additionally, vendors shall:
1. Identify if they are a small, 8(a), Service-Disabled Veteran-Owned, or HUBZone business.
2. Identify whether their socio-economic status is registered or self-certified if they are an 8(a), Service Disabled Veteran-Owned, or HUB-Zone business;
3. Identify if the vendor is on a procurement vehicle similar to the services mentioned in this Sources Sought notice and provide the contract number and/or the name of the agency that created the procurement vehicle.
4. Identify their preferred contract type for this potential procurement and why;
5. Identify any inconsistencies or ambiguities in the description of tasks that could be revised;
6. Identify the most appropriate contract vehicle for this potential procurement (e.g. GSA Schedule, ID/IQ, Blanket Purchase Agreement, etc.) and why;
7. Identify the most appropriate NAICS code and why; and
8. Describe, based on your experience with providing support for performance measurement data collection and analysis, if the Sources Sought, as written, presents any barriers to participation.
Capability statements, questions, and comments must be provided in writing. Written responses to this notice are due no later than 12:00pm on Thursday, April 23, 2015. Responses shall be submitted electronically to Nicole.Bennett@usdoj.gov. Questions submitted to the Contract Specialist listed within this Sources Sought in writing on April 17, 2015 by 5:00 PM ET may be answered before the closure of this RFI. Responses to all questions submitted by April 17, 2015 will be posted to this notice no later than April 21, 2015.
Nicole Bennett, Contract Specialist, Phone 2025148822, Email Nicole.Bennett@ojp.usdoj.gov - Katona Bryan, Supervisory - Contracting Officer, Phone 2026163747, Email katona.bryan@usdoj.gov
