PERFORM BREAKER TESTING & ELECTRICAL INSPECTION
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Synopsis/Solicitation
Solicitation Number:
36C24919Q0282
Posted Date:
05/15/2019
Response Date:
06/04/2019 2 PM CT
Product or Service Code:
J059
Set Aside (SDVOSB/VOSB):
SDVOSB
NAICS Code:
334525
Contracting Office Address
Network Contracting Office 9
ATTN: Tara Hammrich
Department of Veterans Affairs
Contracting Office, 4th floor
1639 Medical Center Parkway
Murfreesboro, TN 37129
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02, 05/06/2019.
The associated North American Industrial Classification System (NAICS) code for this procurement is 334515, with a small business size standard of 750 employees.
The Network Contracting Office (NCO) 9 is seeking to purchase breaker testing and electrical inspection services for James H. Quillen VA Medical Center in Mountain Home, TN.
All questions regarding this RFQ must be in writing and may be sent by e mail to tara.hammrich@va.gov.
Questions must be received no later than May 23, 2019 at 2:00 PM CST. No further questions will be accepted after that date and time.
You are reminded that representatives from your company SHALL NOT contact any James H. Quillen VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.
SCOPE OF WORK (SOW)
PERFORM BREAKER TESTING
AND ELECTRICAL INSPECTION
General:
The purpose of this work is to supply the necessary resources to complete the required inspection and testing of the Mountain Home VA (Veterans Administration) Medical Center (also known as the James H. Quillen VA Medical Center) site s electrical power distribution system as required by the most recent VHA directive every three years. Work will include, but is not limited to, the infra-red (I-R) or thermal testing/viewing/inspection of the Station s power system infrastructure, testing (per applicable codes and directives) of the system s circuit breakers, testing of the system s transformers, recording the results of the tests and inspections, and developing a comprehensive report of all the findings with recommendations on any equipment not meeting standards of the testing/inspections/maintenance based on the documents referenced in this package.
Work will test, inspect, view, I-R scan, and test operate switchgear, panel boards, switch boards, breaker panels, automatic transfer switches (ATS), transformers (as applicable), circuit breakers 90 Amp size and greater (as applicable), circuit breakers below 90 Amp size (as applicable), bus work (as applicable), switches high voltage / fused / non-fused / disconnect / etc. (as applicable), draw-out gear and relays, motor control centers (MCCs), motor starters combination / manual / etc. (as applicable), contactors lighting / etc. (as applicable), emergency power systems and generators (as applicable), and other electrical equipment as required by codes/standards/directives/statutes.
Project Scope of Work:
This project consists of furnishing all labor, materials, transportation, equipment, tools, and supervision to perform professional survey, testing, inspection and maintenance of the electrical systems and equipment at James H. Quillen VAMC, Mountain Home, TN. This project will provide for complete engineering appraisal and testing services for all existing 90 ampere electrical circuit breakers and larger, including other electrical equipment such as transformers, switchgear, motor control centers, distribution center, and emergency power system, including all generator sets. Appraisal testing shall include a complete inspection, checkout, calibration, and operation for prevention and corrective maintenance. This project requires full documentation for testing and maintenance in compliance with the latest version of NFPA 70 (NEC), NFPA 70B, NFPA 70E, NFPA 99, NFPA 110, OSHA 29CFR 1910, and applicable VA documents. Selected Contractor will perform all work in strict accordance with the applicable specifications and drawings, which form the parts thereof. All drawings included in this package are for reference purposes only and, in no way, limit the responsibilities of the contractor in performing all work that is required to provide a complete job. Contractor must verify site conditions before commencing any work. Applicable equipment manuals (contractor must be able to show that they have ready access to these manuals if asked by Contracting Officer Representative (COR)) and VHA DIRECTIVE 1028 - ELECTRICAL POWER DISTRIBUTION SYSTEMS (Included in the Contract package) dated July 25, 2014 (or the latest version available at the time of award.
Numbers of buildings (see the station map incorporated into the contract package for the assigned building numbers) included in survey are: 3, 5, 8, 13, 15, 16, 17, 19, 20, 34, 35, 36, 37, 40, 41, 42, 43, 44, 45, 46, 47, 69, 77, 103, 115, 116, 160, 161, 162, 200, 201, 204, 205, 206, 207, and 213. Although other buildings may appear on the attached map, they will not be a part of this project if they are not in the above list.
Contractor is to provide all pre-shutdown engineering appraisal services for scheduling, testing, etc., for all work involved. All outages shall be scheduled and approved in writing as soon as schedule allows. Schedule all work in or affecting patient care areas and/or equipment with the Chief of Facilities Management at the station sufficiently well in advance to enable the Facilities Management Service (FMS) Engineering Division to make any necessary arrangements. In most instances this will involve about a three (3) day period. Coordinate with the Chief of Facilities Management in advance any shut-down which will occur, and which will affect, for any period of time, patient care areas and/or equipment. Only after the Engineering Division staff is fully informed and has agreed to the schedule of shut-downs, and the Chief has approved such actions, can the work then proceed accordingly. Again, in most instances, this will involve about a three (3) day period. Energized work permits will be required for any work in energized equipment and all work will be done in compliance with and meeting the standards set forth in NFPA 70E. Requests for energized work permits shall be submitted at least three (3) work days prior to date when work is scheduled to be executed. The Contractor will pay all fees/charges/bills/invoices/etc. associated with any sub-contractors they may use or needed in the execution of this work including the electrical utility, BrightRidge.
Testing and maintenance work for all major electrical distribution apparatus such as power transformers, switchgear, motor control centers, distribution centers, and breakers shall be accomplished as specified herein. All major station (intra-Building) feeder cables, for buildings identified in this scope of work shall be tested and inspected. Contractor shall use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications. Infra-red images shall be included with the final report.
Note that most work will be done during the evenings, nights, and weekends. Contractor must perform all work between the hours of 7:30 p.m. until no later than 5:00 a.m. of the following morning unless approved otherwise by VA COR or Maintenance Shops with approval of the Chief. Work times will be submitted along with work schedule in writing for approval to Chief of Facilities Management prior to performing the work. The contractor shall provide sufficient work force to minimize down time. Contractor will coordinate all work performed under this contract with that of other contractors at this facility working in the same space.
Qualifications of Contractors:
Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. A Contractor supervisor shall be on site at all times and that supervisor shall have a current OSHA 30-hour construction safety card. Those working on energized electrical equipment must have had NFPA 70E training in the last three (3) years and must provide documentation of the training.
Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.
Contractors shall have site specific safety training ALL contractor personnel working on site must complete a 1-hour site specific training class conducted at Mountain Home VAMC in Building 37 generally every Tuesday at 8:30 am. Requests for personnel to be trained shall be forwarded to the project s COR no later than noon on the Friday prior to the Tuesday on which the Contractor wishes to receive training.
The contract drawing(s) indicate the extent and location of construction work. In any departure from the contract drawings are deemed necessary by the contractor, the details of such departure and the reasons therefore shall be submitted to the contracting officer for approval as soon as practical. No such departures shall be made without the proper written permission of the contracting officer.
The contractor shall visit the premises to familiarize him or herself with all the details of the work and working conditions. Contractor shall advise the contracting officer of any discrepancy before performing any work. The contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing, and insure the safety of employees and workmen.
Note that the Certification & Accreditation (C&A) requirements do not apply, and a security accreditation package is not required for this project.
Terminology:
Work Area An area in which construction work is conducted to complete a contract.
When furnish , provide , install , or similar term is used in the contract, is shall mean a complete installation / test / inspection leaving the equipment and/or site ready for use.
Basic Level of Work Required:
The work will follow all applicable codes, standards, and directives. At the minimum, the work required will include, but is not limited to that which is as identified in the following:
Low Voltage Circuit breakers and MCCB s
Visual and mechanical inspection
Check insulation, case, and arc chutes for cracks
Lubricate, Clean breaker as necessary and where possible
Perform insulation resistance on breaker to ensure proper operation.
Perform contact resistance
Perform trip time tests on breaker time current devices
Exercise and operate the breaker to ensure proper operation
Clean and inspect breaker cell, interlocks and racking mechanism
Medium voltage breakers
Visual and mechanical inspection
Inspect main contacts and arcing contacts, where applicable
Measure contact resistance
Check contacts and eliminate alignment
Inspect and clean insulation services
Tighten and clean connections
Perform insulation resistance on breakers and switchgear bus
Operate the breaker electrically and mechanically
Check racking device, puffers, mechanical interlocks etc. Clean and lubricate as required.
Clean inspect and lubricate operating mechanism
Check electrical, mechanical condition and lubrication
Inspect and clean arc chutes
Inspect and clean electrical surfaces, barriers, bottles, batteries, etc.
Inspect and vacuum the breaker cell
3) Load interrupters, switches, etc.
Visual and mechanical inspection - check for proper anchorage
Inspect and clean the switch internal components where applicable
Inspect fuse holders, fuse clamps, main contacts and arcing contacts
Check contacts and element alignment
Inspect and clean insulation services
Check contact resistance where applicable
Perform insulation resistance
Operate the switch mechanically
Verify proper phase barrier materials
Check electrical, mechanical condition and lubrication
Check tightness of bolted connections, cables etc.
4) Protect relay instrumentation and trip units
Inspect Devices for mechanical or moisture damage
Clean and tighten all connections and covers
Check alignment, connections, tap plugs and dial settings
Perform pickup on each operating element
Perform timing-current characteristic tests
Calibrate and test relays and/or trip units.
Perform functional tests on all relays and/or trip units.
Check instrumentation
Check wiring and fuses.
Verify operation of Ground fault protection devices where applicable.
Substation battery cells
Clean and inspect terminals and connections for tightness, corrosion, etc.
Check electrolyte, level and top off as necessary, check cell specific gravity and voltage.
Perform cell voltage checks
Verify battery charger operation, etc.
Visual and mechanical inspection - check for damage
Replace Batteries in building 115
6) Transfer switches (ATS s)
Visual and mechanical inspection of components and wiring
Check insulation for cracks and other defects
Lubricate, clean the ATS and dress contacts where applicable
Perform infra-red survey
Perform contact resistance and or load and voltage drop as necessary
Perform operational engine starting, transfer time, cool down, etc.
Exercise and operate the ATS to ensure proper operation
Clean and inspect ATS cubicle
7) Panel boards and switchgear
Visual and mechanical inspection - check for proper anchorage
Inspect and clean the internal BUS and components, where applicable
Inspect fuse holders, control wiring, cells, etc.
Check Molded Case Circuit Breaker (MCCB) cases, insulation barriers, insulators, etc
Exercise and operate the breaker to ensure proper operation
Check electrical, mechanical condition and lubrication
Check tightness of bolted connections, cables, etc
Check all devices for missing or broken parts, corrosion or excessive wear
Perform insulation resistance test on bus system, where applicable
8) Transformers and instrumentation Transformers
Visual and mechanical inspection - check for proper anchorage
Inspect and clean the inside, internal bushings, termination and components
Inspect fuse holders, gages, valves and bushings for leaks
Check load and phase voltages
Check tightness of bolted connections, cables, etc.
Check all devices for missing or broken parts and corrosion
Check ground core ground connections
Perform electrical tests, IR, TTR etc. where applicable
Check for even loading and phase voltage
Draw an oil sample and perform ASTM/ANSI, dielectric, water, PCB oil analysis. Oil analysis will include dielectric breakdown, water content, acidity, color, power factor, interfacial tension, and visual examination. B The gas analysis of the oil will entail a dissolved gas analysis including measurement of hydrogen, methane, ethane, ethylene, acetylene, carbon monoxide, carbon dioxide, nitrogen, and oxygen along with a Furfuradehyde analysis.
Check pressure relief device where applicable
Inspect and test instrumentation transformers were and as is appropriate.
9) Misc., Generators
Visual and mechanical inspection - check for proper anchorage, and battery check.
Perform operational engine starting, transfer time in loaded condition, cool down etc.
Check reliability, fuel type and capacity
Perform Infra-red inspection of associated switchgear, switchboards, breakers, switches, transformers, etc
10) General
Prior to closing a piece of equipment, the technician will verify all tools and materials have been removed, all conductors/fuses/fuse clamps/ components/ etc., are properly installed and tight (to the proper specified torque) and all are returned to their previous (ready to Run) state.
Contractor will report deficiencies that are deemed or may quickly become critical or catastrophic immediately to the contracting officer, COR, responsible Station Maintenance Shop, and the Chief of Engineering Services for timely action.
Energized work permits will be required to work in/open any piece of energized gear. Contractor shall identify any situation where an energized circuit permit is required and request, as soon as the schedule allows, an energized circuit permit from projects section supervisor.
11) Deliverables
The contractor, at the completion of all testing and, having received the results of all outside testing agencies, will compile all data and forward four (4) hard copies, and one (1) CD copy of the results.
Deliverables are due within fifteen business days of last report date of any outside testing facility or, if no outside testing agencies are used, within fifteen business days of the contractor completing the on-site work.
All interested companies shall provide quotation(S) for the following:
Price/Cost Schedule
Line Item
Description
Quantity
Unit Price
Total Price
0001
PERFORM BREAKER TESTING & ELECTRICAL INSPECTION
Period of Performance July 1, 2019 to October 31, 2019
1 Lot
TOTAL PRICE
The period of performance is the following:
07/01/2019 through 10/31/2019
Place of Performance
James H. Quillen VA Medical Center
Corner of Veterans Way and Lamont
Mountain Home, TN 37684
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following contract clauses apply to this acquisition:
52.204-9, PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)
52.204-7, SYSTEM FOR AWARD MANAGEMENT (OCT 2016)
52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)
52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017)
52.228-5, INSURANCE WORK ON A GOVERNMENT INSTALLATION (JAN 1997)
52.232-39, UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)
52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)
852.203-70 COMMERCIAL ADVERTISING (JAN 2008)
852.219-10, VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)
852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)
852.232-72, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)
852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2018)
The following subparagraphs of FAR 52.212-5 are applicable:
52.204-10. REPORTING EXECUTIVE COMPENSATION & FIRST-TIER SUBCONTRACT AWARDS (OCT 2016)
52.209-6. PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015)
52.219-28. POST AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)
52.222-3. CONVICT LABOR (JUNE 2003)
52.222-21. PROHIBITION OF SEGREGATED FACILITIES (APR 2015).
52.222-26. EQUAL OPPORTUNITY (SEPT 2016)
52.222-36. EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)
52.222-41. SERVICE CONTRACT LABOR STANDARDS (MAY 2014)
52.222-42. STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)
52.222-50. COMBATING TRAFFICKING IN PERSONS (MAR 2015)
52.222-55. MINIMUM WAGES UNDER EXECUTIVE ORDER 13658 (DEC 2015)
52.222-62. PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (JAN 2017)
52.223-18. ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011)
52.225-3. BUY AMERICAN SUPPLIES (MAY 2014) (41 U.S.C. CHAPTER 83)
52.225-13. RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUNE 2008)
52.232-33. PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT (JUL 2013) (31 U.S.C. 3332)
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) applies to this acquisition and addenda to the provision are included. See Attachment A 52.212-1 ADDENDA for information concerning: Submitting questions and submitting quotes.
FAR 52.212-2, Evaluation Commercial Items (OCT 2014) IS NOT used, See Attachment A 52.212-1 ADDENDA for information concerning documents to include with quote and evaluation factors.
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017)
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
852.219-74. LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)
(a) This solicitation includes 852.219-10, VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE.
(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.
(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.
(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.
852.252-70. SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008)
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference External link to a government website. Copies may also be obtained from the contracting officer.
852.270-1, REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)
The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee s authority. A copy of the designation shall be furnished to the contractor.
852.273-74, AWARD WITHOUT EXCHANGES (JAN 2003)
The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary.
This is an open-market combined synopsis/solicitation for breaker testing and electrical inspection services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than June 4, 2019 at 2:00 pm central via email to tara.hammrich@va.gov. The subject line must specify 36C24919Q0282 breaker testing and electrical inspection services for James H. Quillen VA Medical Center in Mountain Home, TN. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contracting officer Tara Hammrich at tara.hammrich@va.gov.
Point of Contact
Contracting Officer
Name: Tara Hammrich
Organization: NCO 9
Phone No.: 615-225-3357
E-Mail Address: tara.hammrich@va.gov
Attachments
Attachment A: FAR 52.212-1 Addenda
Attachment B: Past Performance Questionnaire Breaker Testing and Electrical Inspection
Attachment C: Wage Rates WD 15-4647 (Rev. 10) dated January 01, 2019
Tara Hammrich
tara.hammrich@va.gov
tara.hammrich@va.gov
