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NIH Multiple Component Waste Management Services

Maryland, United States
Government : Federal
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This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUB Zone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) codes 562111/562119/562998/562112 for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice."
Project requirements.
The contractor will be required to provide Comprehensive Multiple Component Waste Management Services Including Solid Waste and Refuse, Medical Pathological Waste, and Recycling.
Anticipated period of performance.
The period of performance is expected to be one 12-month base and four 12-month option periods.
In 15 pages or less any interested and business organizations should submit a capability statement of their organization which demonstrates their ability to supply the services described above and in the statement of work. Respondents should also include any other information that may be helpful in developing or finalizing the acquisition requirements.
Responses must reference the sources sought # HHS-NIH-OD-OLAO-SS-WasteMGMT-1118 and include the following: (1) Name and Address of the Company, (2) Size and type of business, pursuant to the any or all the applicable NAICS codes 562119/562998/562112 - Waste Management and Remediation Services. (3) Point of contact with name, title, phone, fax and email, (4) DUNS number, (5) Contractors' capability statements should address the services required in the statement of work. Please include information that will allow the project officers to get a basic idea of your company's Technical Approach: Waste collection and processing plan; Green operations plan: Personnel Expertise, and Corporate Experience: Data tracking and management plan, Safety and Health Program Plan (6) List of organizations to whom similar types of services have been previously provided. ALL INFORMATION SUBMITTED IN RESPONSE TO THIS ANNOUNCEMENT MUST BE RECEIVED ON OR BEFORE THE CLOSING DATE. THE CLOSING DATE FOR RESPONSES IS DUE on January 8, 2018 @ 10:00 AM EST. All questions and/or comments must be in writing and may be emailed to Sharmaine Fagan-Kerr at by 12/19/2017 @ 10:00AM Three (3) copies of the capability statement will be required if mailed. Otherwise please email virus free capability statements to by 01/08/2018 @10:00 AM.
(a) When mailing your capabilities through the U.S. Postal Service use the following address: National Institutes of Health, Office of Logistics and Acquisition Operations, (OLAO), 6011 Executive Blvd., Room 529S, Bethesda, MD 20892. ATTN: Sharmaine Fagan-Kerr. (b) When hand delivering, or using a courier service such as: UPS, Federal Express, etc., use the following City, State, and Zip Code: Rockville, MD 20852. Responses by Facsimile (FAX) will not be accepted.
Disclaimer and Important Notes.
This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality - No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).




B.    BACKGROUND    11
(1)    Solid Waste Management Service    13
(2)    Medical Pathological Waste Management (MPW) Services    17
(3)    Resource Recovery and Recycling Management Services    20
(1)    Government Provided Equipment    28
(2)    Contractor Furnished Equipment and Supplies    28
(3)    Special Repairs    28
B.    SANITATION    29
(1)    NIH Right to Require Contractor to Discontinue Use of Facilities    33
(2)    Contractor Notification of Changes in Facility Compliance Status    33
N.    SCAVENGING    33
(1)    Contractor Communication Capability    34
(2)    Notification of Delays    34
(3)    Safety and Security    34
(4)    Repairs, Replacement and Substitution    34
•    Recycling Disposal Report    36
•    Recycling Summary Report    36
•    Recycling by Building Report    36
•    Construction Debris Report    36
•    Monthly Container, Trailer and Equipment Repair and Inventory Report    37
•    Disposal and Scale Tickets    37
•    Onsite Contractor Personnel Report    38
•    Recycling Service Request Log    38
•    Solid Waste Disposal Report    38
•    Solid Waste by Building Report    38
•    MPW Collection Report    39
•    MPW Disposal Report    39
•    MPW Certificate of Disposal    39
•    Invoice    39
•    RAD Boxes Detected at Bldg 25    40


Aluminum Can: Any food or beverage container that is composed of at least ninety-four (94) percent (%) aluminum.

Asbestos: Solid wastes containing asbestos in friable or non-friable forms.

Asbestos Waste: Waste asbestos containing materials (ACM) as regulated under COMAR 26.11.21, 29 CFR 1910 and 40 CFR 61 that has been packaged, sealed and labeled for disposal in accordance with COMAR 26.11.21. Such material may include sealing tape, plastic sheeting, mop heads, sponges, filters and disposable clothing contained and sealed in plastic bags of at least six mil thickness and large structural members containing ACM wrapped in six mil plastics.

Big Belly Solar Compactor: Waste collection container at various exterior locations on the NIH campus that uses solar power to compact waste.

Biohazardous Waste Disposal Box: See burn box.

Blue Bins: A term synonymous with "desk-side recycling bin." A blue container for either commingled or mixed paper made of 100% post-consumer recycled products that is used to collect recyclable materials at the desk.

Burn Box: A term synonymous with "MPW Burn Box" and "Biohazardous Waste Disposal Box" that describes an NIH issued, 46x46x36cm (1 8"x l8"x14"), cardboard box which is used to package and contain MPW.

Campus Recycling Units (CRU): Groups of designated recycling receptacles at various exterior locations on the NIH campus at which employees, visitors and residents deposit selected materials for collection and consolidation for recycling. Each CRU consists of three recycling containers and a trash container.

Chemical Disinfection: Treatment to inactivate potentially infectious agents in Special Medical Waste or Medical Pathological Waste using a commercially available disinfectant.

Chemical Waste: Any discarded chemicals or chemical mixtures.

Collection: Removal and transportation of waste from its place of generation or accumulation to its place of processing, recycling or disposal.

COMAR: Code of Maryland Regulations.

Commingled Recyclables: Plastic, glass, bi-metal, and aluminum products that are not separated by type, but are mixed together in one container.

Construction Debris: Non- Hazardous building materials and rubble resulting from construction, remodeling, repair and demolition operations.

Controlled Hazardous Substances: As defined by 26 COMAR 13.

Decontamination: To eliminate or reduce to acceptable levels the chemical, biological or radioactive contamination of an area, object, animal, or person through an appropriate treatment method such as disinfection or neutralization.

Desk-Top Receptacle: A small, cardboard container that is placed on an employee's desk and used to collect mixed paper.

Disinfectant: A chemical agent that is used to destroy or inactivate microorganisms capable of causing infections.

Disinfection: Destruction or inactivation of microorganisms capable of producing disease.

Division of Environmental Protection (DEP): A branch of the Office of Research Facilities responsible for the management and coordination of all NIH environmental protection, regulatory compliance and waste management activities.

DOT: U. S. Department of Transportation.

Dump: The function of emptying and replacing on the ground a front-end waste container.

Dumpster: The common generic name for a 2-, 4-, 6- or 8-cubic-yard commercial garbage container commonly made of steel, with a plastic lid, serviced with a front-end loader truck; or a 15, 20 or 30 yards open top roll off, or an enclosed 30-yard compactor serviced by a roll off truck.

Dumpster Dive: The practice of sifting through a dumpster to find radioactive materials or other items that were improperly discarded.

Emergency Responder: The entity designated by the local jurisdiction to provide the first response to a fire, spill, explosion, or other emergency incident. On the NIH main campus, the emergency responder is the NIH Fire Department.

Environmental Media: Surface water, groundwater, sewage, drinking water, wastewater, soil, and air.

EPA: U. S. Environmental Protection Agency.

Ferrous Metal: Any iron or steel scrap that has iron content sufficient for magnetic separation.

Front End Container: A general solid waste container, usually with a volume ranging from two to eight cubic yards, that is emptied by a truck operated hydraulic lift device for deposition into a collection chamber located behind the truck cab.

Disposable Labware & Broken Glass Container: A cardboard box or reusable plastic container furnished by the NIH to facilitate safe handling and disposal of discarded glass and plastic ware. This waste stream is managed as general trash.

Haul Distance: The distance a collection vehicle travels from its last pickup stop to the solid waste transfer station, processing facility, recycling outlet, or sanitary landfill.

Haul Time: The elapsed or cumulative time spent transporting solid waste between two specific locations.

Hazardous Materials: (49 CFR 171.8), A substance or material which has been determined to be capable to posing an unreasonable risk to health, safety, and property when offered for transportation in commerce by motor vehicle or other modes of transportation.

Hazardous Substances: (40 CFR 302.4), Any substance listed in the List of Hazardous Substances and Reportable Quantities table.

Hazardous Wastes: A hazardous waste as defined in 40 CFR 261.3.

Inactivation: A process that renders a pathogenic agent incapable of infecting a susceptible host or causing a disease process.

Institutional Wastes: Solid wastes originating from educational, health care and research facilities.

Medical Pathological Waste (MPW): The NIH term for medical waste. MPW includes wastes defined as Special Medical Waste herein, and includes materials that may contain potentially infectious agents. These may be wastes generated from patient care and isolation areas, clinical specimens, discarded etiologic agents, cultures, laboratory animal carcasses, human tissues, clinical specimens (such as blood, urine, feces), blood products and blood contaminated items and used or unused sharps (such as needles and syringes, scalpel blades, Pasteur pipettes).

Mixed Paper: Acceptable paper items which are not separated by type, but are mingled and collected together. Items include white paper, colored paper, boxboard, newspaper, magazines, catalogs, paperback books, envelopes, and other clean, dry paper.

Montgomery County Recycling Materials: Materials required for Residential and Commercial Recycling (including corrugated cardboard, mixed paper, commingled materials, scrap metal, Christmas trees, and yard waste) in accordance with Montgomery County Executive Regulations 15-04, as amended.

Movable Equipment: Equipment capable of being moved by ordinary means and does not require physical attachments to the building structure, foundation, and/or permanent building services. Examples include recycling receptacles, hampers and other collection carts/containers, desk top receptacles, and central inner office recycling receptacles.

NIH Chemical Waste Tag: An NIH form to label and track chemical waste containers.

NIH Main Campus: All structures, roads, land and streams within the reservation boundaries of the National Institutes of Health located at 9000 Rockville Pike, Bethesda, Maryland 20892. All buildings and other generators of waste on the campus are defined to be contiguous and under the control of the NIH.

Off-Campus NIH Installations: An NIH owned, or leased installations not located within the boundaries of the NIH main campus.

Off-Site: Not located on or contiguous with the NIH installation that generated the waste or recyclable material.

On-Site: Located on or contiguous with the NIH installation that generated the waste or recyclable material.

OSHA: The Occupational Safety and Health Administration of the U. S. Department of Labor. Also, the Occupational Safety and Health Act and amendments thereto.

Polypropylene: PP or Plastic # 5. A type of recyclable plastic material identified by the Society of Plastics Industry with a code number of five (5) and commonly used at NIH in the form of pipette tip racks and recyclable as a commingled material.

Plastic Film/Sheet or Soft Plastic: Plastic materials made of resin code numbers: 2, 3 and 4 that have an elasticity when stretched and includes grocery and retail plastic bags, clear packaging and shrink wrap, trash can liners and plastic bags for newspaper, bread and frozen food.

Project Officer's Representative: An NIH employee designated by the Project Officer to represent and act for the Project Officer in his or her absence.

Project Officer: The Contract Officer's representative to the Contractor for technical matters.

Pull: The transportation, emptying and returning of roll-off containers, that includes all related costs exclusive of disposal costs.

Radioactive Waste Pick-up Receipt (RWPR): An NIH form used to label and track radioactive and mixed waste containers.

Residential Wastes: All solid waste that normally originates in a residential environment. Sometimes called domestic solid waste.

Recycling Consolidation Areas: Central collection locations designated and/or approved by NIH for transferring and accumulating recyclable materials in pallet boxes, dumpsters, trailers or other NIH approved containers or vehicles suitable for transport to off-campus recycling facilities.

Recyclable Material: A term used by the NIH to designate discarded material that would otherwise become municipal solid waste and that may be collected, separated, processed, and reused.

Recycling Outlet: An NIH approved facility either government or privately owned that operates as a legal receiving facility for products or materials with the expressed purpose to process, sell, or otherwise recover the product or material for reuse.

Recycling Remuneration: A monthly refund from the Contractor to the NIH that is based on the value paid by a NIH approved recycling facility for recyclable materials. The recycling remuneration is collected by the Contractor and credited monthly on the invoice to the NIH.

Roll-off Container: A general solid waste or recycling collection and hauling container with a volume ranging usually from ten to forty cubic yards that is pulled by dragline and winch or similar mechanism onto the rear platform of a transport vehicle.

Scavenging: Sorting through solid waste looking for items of possible value or picking out individual pieces for re-use while collecting, loading or unloading; scavenging excludes searches directed by the NIH and sorting or removal of recyclable materials from wastes as specified in this contract.

Sharps: A type of SMW or MPW that includes discarded hypodermic needles, syringes, Pasteur pipettes, scalpels, blades, lancers or other sharp objects used in human patient or animal care, or that may contain human or animal blood, fluids, or tissues with pathogens.

Solid Waste: Solid wastes that do not contain components defined as hazardous waste, medical pathological waste, radioactive waste, or mixed waste and may be discarded as regular trash. General solid waste includes office trash, garbage, treated solid MPW except sharps, uncontaminated glass, and empty chemical containers with capacity less than five gallons that have been processed in such a manner that they are not regulated as a hazardous waste or a controlled hazardous substance.

Special Medical Waste (SMW): Medical wastes meeting the definition of COMAR 26.13.11.

Switching (Roll-Off Containers): A procedure in which one roll-off vehicle pulls a full container and a second roll-off vehicle immediately delivers an empty container into the vacated position.

Waste Resource and Recovery Branch (WRRB): A component of the NIH, Division of Environmental Protection, ORF, responsible for management of wastes generated by the NIH.

a.    Introduction

The National Institutes of Health (NIH) conducts the world's largest biomedical research program. Direct research and support activities are performed by approximately 18,500 employees in numerous laboratories, a 500-bed research hospital, and support facilities on NIH's main 340-acre campus, the 513-acre NIH Animal Center (NIHAC) in and at numerous off-campus leased installations located in Maryland.

The NIH is one of twelve agencies within the Department of Health and Human Services. The NIH is comprised of twenty-eight different institutes and centers, all of which are funded separately by Congress. All the institutes and centers work together under the Director of the NIH to pursue its mission of biomedical research.

The Division of Environmental Protection (DEP) is the unit at the NIH responsible for providing recycling, medical, and solid waste services. The DEP is a division under the Office of Research Facilities (ORF). The ORF is under the Office of the Director, one of the 28 institutes and centers comprising the NIH. The recycling and waste services described herein are critical services that support the NIH mission of biomedical research. The DEP has a long history of providing high quality recycling and waste services to the NIH, which must be maintained and improved.
b.    Background

The Contractor shall provide the services required herein to the NIH installations identified in Attachment 1. The NIH Bethesda campus and the NIHAC are the only properties fully owned and operated by the NIH under this contract. The other installations are leased buildings occupied either by NIH researchers or NIH contractors providing direct research services. Additional NIH facilities within the states of Maryland and Virginia and the District of Columbia, usually small or moderate sized waste generators, may be added during the term of the contract and shall be serviced by the Contractor upon the request of the Contracting Officer. Such requests shall be accomplished by either a directive from the Contracting Officer or by a modification to the contract. The Contracting Officer will determine whether a modification to the contract is required.

The NIH main campus has approximately forty buildings in which a wide variety of activities are performed including but not limited to: research, animal care, administration, in-patient hospital care, child day care, fire and police services, grounds maintenance, vehicle repair and maintenance, research libraries, and facility operation and maintenance. The main campus is much like a small town with its own police and fire department, small residential area, facility and roads operation and maintenance groups, and a variety of other support operations that ensure services needed to carry out the mission of biomedical research are provided.

NIHAC is a 513-acre secure facility with sixteen permanent buildings and numerous temporary buildings where research work is performed. The NIHAC has its own power plant and facility operation and maintenance staff.

Approximately 15,600tons of solid waste and MPW are generated annually by the NIH. The solid waste is comprised of institutional and on-campus residential wastes, animal bedding, construction debris, and a large quantity of recoverable material including wood pallets, construction debris, mixed paper, corrugated cardboard, consumer beverage containers and various plastics.

In 2016 the NIH recycled approximately 58% of the solid waste stream. Primary recyclable materials currently collected include mixed paper, scrap metal, commingled materials (consumer beverage containers and related plastic, glass, aluminum and bi-metal cans), empty reagent bottles (plastics # 1 and 2), corrugated cardboard, polypropylene pipette tip racks (plastic #5), wooden pallets, tyveks, copier/printer toner cartridges, scrap metal and mixed construction debris. Approximately 3,000 tons of recyclable materials plus some 3,800 tons of mixed construction debris, are collected and recycled annually by the NIH. The NIH also initiated a pilot plastic file (soft plastics) collection and recycling program which, determining on market viability, it will seek to expand under this contract.

Approximately 1,050 tons of medical pathological waste (MPW) are collected and disposed of annually by the NIH. MPW at the NIH is currently collected in MPW burn boxes which are made of cardboard and measure 46x46x36cm (1 8"x l8"x14"). The containers are purchased by the generators through the NIH Self-Service Stores. All MPW waste is packaged by the generators and there is no sorting by type. Sharps are packaged in puncture-resistant containers and then packaged into the burn boxes. All burn boxes include two plastic bag liners that are tied closed before offering for collection and disposal. Some locations may require contractor provided carts for shipping oversized MPW (e.g. animal carcass) or, in case of the option to service the NIAID Fort Detrick facility, bagged MPW rather than boxed MPW.

The contractor shall provide all equipment necessary to perform the work described herein. The Government is providing a very limited amount of equipment (See Government provided equipment attachment). An operations center, on NIH's main campus, is provided for use by the Contractor. Attachment for a layout of the buildings to be provided upon award), including shipping and receiving docks. The building provides warehouse space for supplies and limited recyclable materials storage, a walk-in cold box for temporary refrigerated storage of MPW boxes, a walk-in cold box for the holding of MPW boxes determined to contain radioactive materials, a conveyor belt for in-house screening of MPW boxes, a radiation monitor mounted on the conveyor belt, plastics grinding equipment, baler, one loading dock scissor lift, one loading dock load leveler and office space.
c.    Specific Waste and Recycling Requirements

The Contractor shall manage and provide comprehensive waste management services for the collection, transportation and disposal of medical pathological and non-hazardous solid wastes generated by the NIH and the collection, transportation and recovery of recyclable materials.

The requirements described herein include three primary waste management service components. Independently, and not as an agent of the NIH, the Contractor shall manage and provide all services described herein.

The requirements described herein are broad in scope, requiring considerable amounts of resources, labor and equipment to accomplish. The Government places a premium on the quality of services provided. Excellent Contractor management and communication will be required to ensure the requirements are met. The Contractor management and support team must be both productive and efficient to deliver the services required. The requirements include extensive interaction between the Contractor staff and NIH staff, both directly and over the phone. All NIH contacts shall be treated with the highest level of professionalism, especially when receiving service phone calls and directly interacting with staff in the workplace.

Services for off campus locations shall be provided by the Contractor Monday through Friday, excluding federal holidays and periods when the NIH is closed due to inclement weather. Service for NIH locations other than the main campus shall be performed in a manner that does not affect scheduled service for the NIH main campus facilities. This schedule shall be proposed by the Contractor and approved by the Project Officer.

The Contractor is required to send and receive e-mail messages. The Government will provide NIH email support, computers and software to the Contractor for this requirement.
The NIH may add additional facilities to include partial or comprehensive waste management services as in scope modifications to the contract. Currently, the NIH anticipates that an option may be needed for the Contractor to provide continuous and reliable solid waste and recycling, and medical pathological waste services to support the NIH mission at Fort Detrick. Additional services of this nature will be considered within scope modifications and subject to official notification from the CO.
(1)    Solid Waste Management Service

Solid waste services shall be provided to the NIH Bethesda Campus and the NIHAC Poolesville, MD facility (Attachment 1). The Contractor shall provide equipment for solid waste collection and consolidation at various locations for the Bethesda and NIHAC campuses respectively. The Contractor shall provide equipment to haul solid waste compactors, roll offs, and front ends containers, to NIH accepted facilities. This includes, but is not limited to: installation, repair, and maintenance of exterior solid waste dumpsters or other solid waste handling equipment. Litter and spillage control shall also be provided in the vicinity of all Contractor provided solid waste collection dumpsters located on the NIH main campus and the NIH Animal Center in MD. The estimated quantities of solid waste generated (by building) on the main campus and at off-site installations are provided in Attachment 3. The Contractor shall make direct payments of solid waste disposal fees to the designated disposal facilities and submit to the Project Officer or NIH designated staff the appropriate records of payment with the monthly invoice.

The Contractor shall provide full solid waste compactor services on the NIH main campus and the NIHAC Monday through Friday, excluding federal holidays. This service shall be provided during the core working hours of 8:00 am to 4:30 pm. Services for the Building's Loading Dock shall be provided 7:30 am to 4:00 pm Monday through Friday to accommodate solid waste generated overnight. Minor variations to this schedule will be considered for approval by the Project Officer based on the nature of the service. The Contractor shall also provide solid waste compactor services for the Clinical Center, building 10 on Saturday and federal holidays which includes solid waste compactor removal and disposal from the Building 10 B2 loading dock. All compactor solid waste loads removed from all Building 10 loading docks (10B2, 10C, 10B1) shall be scanned for radioactivity by Radiation Safety Branch (RSB) prior to being transported off campus for disposal. Full compactor loads that require pulling on weekends and holidays shall be set aside and scanned when RSB is available on the following workday.

All Contractor related equipment shall be maintained and repaired as needed by the Contractor. Preventive maintenance shall be performed as per the manufacturer's specifications. Repairs shall be performed to maintain the required uninterrupted solid waste collection services at the specified collection locations. Replacement dumpsters shall be provided if repair times exceed the quality standards specified in the Performance Requirements Summary located in the final section of the Statement of Work; (Attachment 4). When welding or other use of an open flame is required in performing repairs, the Contractor shall obtain a "Burn Permit" from the NIH Fire Department. The "Burn Permit" shall be available at the work site when welding is being performed.

The Contractor shall ensure that collection dumpsters or equipment serving buildings and related areas are emptied or pulled in a manner that minimizes the interruption of trash disposal by housekeeping staff within each building. Innovative procedures to accomplish this goal may be proposed by the Contractor, and are encouraged by the Government, subject to approval by the Project Officer. Government provided balers and plastic grinding machinery shall be maintained in operable condition by the Contractor. Solid waste front-end collection dumpsters must be equipped with closeable lids and allow for safe and easy loading by NIH staff from the loading dock. Where required for proper and safe operation of solid waste collection units, the Contractor shall provide and install loading ramps. Drawings and specifications for ramps shall be submitted for approval to the Project Officer prior to installation. Weights for each front-end pick up at each building pickup location for both the main NIH campus and the NIHAC campuses are to be provided via a monthly report to the Project Officer. A scale system will need to be furnished by the Contractor to provide accurate, daily, measurements.

The Contractor shall provide dumpsters, Attachments for exact locations to be provided upon award. Each dumpster shall have the company name and contact phone number and logo in a size and location to be approved by the Project Officer. The dumpsters shall be labeled with a unique identification number that will be used to identify each dumpster in the various reports. Additional solid waste exterior collection locations will likely be added at various times after contract award. The Contractor shall provide collection dumpsters or equipment for these locations as requested by the Project Officer. Dumpsters shall be periodically cleaned at an off-campus facility.
Residential solid waste shall be collected from designated locations at each residential location identified in after award. Collections shall be performed once per week.
The Contractor shall provide dumpsters at the NIHAC, solid waste collection locations (to be provided at award). Each dumpster shall be labeled with a unique identification number that will be used to identify each dumpster in the various reports specified. Dumpsters shall be periodically cleaned at an off-campus facility.
The Contractor shall deliver at the request of the Project Officer a Lined 30 yard Roll off to the NIHAC location for the collection of sludge produced by the Waste Water Treatment facility. The NIHAC staff will load the roll off which will then be hauled to an NIH approved landfill for disposal.
Solid waste collection services shall be provided at each exterior Campus Recycling Unit (CRU) (location specified to be specified award) and at approximately 39 additional wire mesh trash bin locations on the main campus grounds. Each CRU includes one solid waste collection unit. The Contractor shall provide and replace collection liner bags for these units at each emptying to control spillage of liquids that create foul smells and attract insects. Regular cleaning shall be performed to keep the units clean and free of spillage and to maintain the positive aesthetic appearance of the dumpsters and the immediate surrounding area. Four Big Belly Solar powered solid waste units around the NIH main campus are equipped with wireless capability and notifications that will send a message to the Contractor when the units are full. These will be serviced only upon receipt of the wireless message during working hours.
The Contractor shall provide "Recovery Operation Support Services" as needed to remove hazardous materials, prohibited items or items inadvertently disposed in solid waste containers. This service includes the delivery of the container suspected to contain a hazardous material to a Project Officer specified location (on-site) within 45 minutes of request by the Project Officer. The Contractor shall search for and remove the undesirable material from the dumpster and any removed material into the same or a different collection dumpster. Operational procedures shall include measures to provide physical and visual barriers and other mechanisms to prevent the contamination of paved services, scattering by the wind or the release of contaminants to the ground or water. The site shall be fully cleaned after removal. The Contractor shall provide the personnel, training, equipment and supplies to perform this task safely and efficiently. It is estimated that 1 - 2 recovery operations requiring support services may occur per year. Personnel required shall at a minimum be: one roll off driver, one Contract manager and two support staff for an estimated 2 hours.

(a)    The major Contractor furnished resources for solid waste services are anticipated to include:

•    Exterior Solid Waste collection dumpsters (paint color to be approved by NIH) located at NIH and NIHAC building locations (to be specified at award), including required loading ramps on an as-needed basis;

•    Personnel and equipment necessary to provide vehicle tracking and dispatching services and to receive and respond to solid waste related phone calls which must be logged and communicated to service crews;

•    Contractor equipment and personnel necessary to empty or pull solid waste collection containers and transport solid waste to approved disposal facilities;

•    Contractor equipment and personnel necessary to provide residential solid waste collection at the NIH main campus residences;

•    Contractor equipment and personnel necessary to collect CRU's, (Locations to be specified at award), 12 outdoor wire mesh trash receptacles and 4 Big Belly Solar trash compactors contents from around the NIH main campus.

•    Contractor shall collect contents of wire mesh trash containers at entrances / exits of all Multi-Level garages on the NIH Main campus. These locations will be identified at award.

•    Contractor equipment and personnel necessary to provide litter and spillage control services in the vicinity of solid waste collection containers on the NIHAC and NIH main campuses.

•    Appropriately fitted scales for front end trucks designed to allow the contractor to weigh front end trash containers from each building location on the NIH main campus and the NIHAC campus, and capture the individual weights of each trash pull as data to be provided to Project Officer in the form of an excel based monthly report.

•    Personnel and equipment, including: printers, copiers, and facsimile machines, necessary to track required data, receive and transmit e-mails, create and print required reports, send and receive faxes and make copies of documents as needed. Computer systems will be provided by the NIH.

(2)    Medical Pathological Waste Management (MPW) Services

Under this component the Contractor shall provide the personnel, vehicles, equipment, and repackaging supplies for collection of packaged Medical Pathological Waste (MPW) from designated NIH facilities in Montgomery County. All NIH MPW shall be delivered to an NIH accepted offsite treatment and disposal facility following the required quality control inspection process or to on-site treatment systems owned and operated by the NIH. If on-site MPW treatment systems are implemented, the requirements of this section will be modified to reflect the change in work procedures and quantities of MPW shipped off-site for treatment.

The Contractor shall provide full Medical Pathological Waste Services on the NIH main campus Monday through Friday, excluding federal holidays. This service shall be provided during the working hours of 8:00 am to 4:30 pm. MPW loading services for the main campus building 10-B2 Loading Dock shall be provided 7:30 am to 4:00 pm Monday through Friday to accommodate MPW generated overnight. Approximately 200 boxes of MPW are generated per day from Building 10. The Government provides a space at the 10-B2 loading dock to accommodate a contractor provided holding unit for MPW. All MPW shall be transferred to Building 25 for the required quality check each morning daily and loaded onto the refrigerated trailer as soon as possible. MPW shall be transferred to Building 25 on the weekends or at the request of the Project Officer.

The Contractor shall provide Medical Pathological Waste interior collection services for Building 10, including the Clinical Research Center, every day of the week, including federal holidays. The interior collection services shall be provided between the hours of 7:00 a.m. and 3:30 p.m. Monday through Sunday, including federal holidays. Refer to Attachment 8 for a listing of the possible collection locations within Building 10. The extended hours are required to provide MPW collections from the clinical areas which deliver MPW to clinical staging areas throughout the time specified above. All other MPW boxes from Building 10 are to be collected from laboratory areas. This service requires the use of the Clinical Research Center elevators which are normally in very high demand. The Project Officer may direct the Contractor to work different shift hours within the range specified above or work less than 8 hours per shift, if needed to service the Building 10 work demand.

Under this component the Contractor shall collect MPW from both the main campus building interiors and loading docks. A listing of the buildings on the NIH main campus requiring MPW collection services and collection sites will be provided at award. The Contractor shall also collect MPW from off-site NIH installations which are specified in Attachment 1. Collections at off-site installations will be performed from NIH cold rooms located at building loading docks. MPW to be collected by the Contractor will be sealed in approved packaging by the generators. The only NIH approved packaging at this time is the NIH burn box. The estimated number of MPW packages to be collected from each building and off-site installation is 2,250,948 IBS per year. The estimated weight of MPW to be collected, processed and shipped on an annual basis is 1,000 tons. Once MPW boxes are collected by the Contractor they are required to repackage any leaking MPW boxes into over packs. Any spills resulting from the handling or storage of MPW boxes shall be cleaned and disinfected by the Contractor. The Contractor's MPW spill cleanup procedure shall be reviewed and accepted by the Project Officer. The Contractor shall operate and maintain all Contractor and Government provided MPW equipment.

Containers will be provided by the Contractor for the collection, shipment and disposal of large test animal carcasses up to 200 pounds and shipped to incineration for disposal. The Fort Detrick Service Option will also require bulk containers for bagged MPW instead of the NIH MPW box.

The MPW collection shall also include the collection of specific data. The data to be collected daily for all MPW packages and provided to the Project Officer is specified below.

•    The main campus building or off-site installation name
•    Date the package was collected;
•    The room number (if available)

A monthly summary of the above information shall be provided in the report titled "MPW Collection Report" (see Article 3.r).

MPW services shall include quality check inspections of all collected MPW containers prior to the loading of MPW packages and transport to an NIH approved treatment/disposal facility. The quality check is to include monitoring for presence of low level radioactivity in each box. This is to be performed in Building 25 using Government provided equipment and as specified in the NIH procedures for radiation monitoring. Any alternative methods for performing quality check inspections and loading of MPW shall be approved by the Project Officer before implementation. Any boxes with detected radioactivity shall be removed and transferred to the NIH Radiation Safety Branch accompanied with a RAD Boxes Detected at Bldg. report. It is estimated that 15- 20 such boxes may be discovered per week. All Contractor staff involved in the handling of MPW boxes shall receive radiation safety training from the NIH Radiation Safety Branch and Blood borne Pathogens training and are required to maintain certificates of current training and updates. For the Fort Detrick option, provision will be made by the government for monitoring for the presence of low level radiation at that facility.

(a)    The MPW services shall also include the following

    Preparation of shipping papers as needed and dispatcher services for contract service vehicles;

    Provision of carts to replace defective or broken government provided carts for transport of MPW boxes in Building 10.

    Personnel and equipment necessary to receive and respond to MPW related phone calls and e-mails per day which must be logged and communicated to service crews;

    Personnel and equipment necessary to enter and track required data, receive and transmit e-mails, create and print required reports, send and receive faxes and make copies of documents as needed;

    MPW Quality Assurance, Monitoring and Storage Service: MPW personnel, spill cleanup supplies and equipment, radiation monitoring, inspections for leaks, related overpacking of boxes and refrigerated trailer for storage of MPW;

    MPW Shipping and Disposal Service: Requires access to two or more separate fully licensed permitted treatment and/or disposal facilities or other NIH approved facility for disposal and destruction of MPW. The Contractor shall provide access to at least one additional facility that uses a treatment method other than conventional medical waste incineration; and

    Medical waste tissues and samples at NIH are stored for long periods in freezer units. This medical waste along with the freezer units may at times require disposal. The Contractor shall provide certified decommissioning and Freon removal of freezer units as directed by the Project Officer. The Freon shall be disposed of in accordance with all state and Federal regulations.
(3)    Resource Recovery and Recycling Management Services

Under this component the Contractor shall provide on-site collection and processing services and all equipment including but not limited to vehicles, consolidation dumpsters, balers, residential containers for curbside collection, collection carts and recycling receptacles for effective resource recovery operations. Resource recovery recycling service (RRRS) shall minimally include the scheduling and collection of recyclable paper, toner cartridges, pipette tip racks, plastic film, and commingled (includes glass, plastic and metal containers) recyclables from existing containers inside buildings, (Map to be provided at award). Select materials including but not limited to mixed paper, aluminum cans, commingled recyclables and trash shall be collected from existing outside containers. These containers are grouped together in units known as Campus Recycling Units (CRU) at locations. Remuneration for recyclable paper and other recycled materials shall be made to the Government based on prevailing market prices for these commodities and credited to the NIH on the monthly invoice.

Resource Recovery and Recycling Services for the NIH facilities shall be provided Monday through Friday, excluding federal holidays. Collections for each building shall be provided in a manner that meets applicable performance standards. This service shall be provided during the core working hours of 8:00 am to 4:30 pm.

Solid waste is managed by Housekeeping staff and the Clinical Research Center (CRC). Housekeeping utilizes blue "tugger" carts as part of a towable mechanized system to remove the solid waste from Building 10 and CRC and transfer the solid waste to the 10-B2 loading dock. The Contractor shall remove cardboard from the "tuggers" at the loading dock and load directly into a cardboard compactor at the same location during the period of 7:30 am to 4:00 pm Monday through Friday. The Contractor shall also separate Life Technologies Styrofoam coolers at the 10-B2 dock (only those with the Life Technologies logo) out of the Building 10 solid waste stream and place in a supplied cubic yard box at that same location for later collection by Life Technologies.

Cardboard shall be collected by the Contractor from common corridors within certain buildings and from all loading docks on both the main campus and NIHAC. Buildings requiring interior cardboard collections currently include buildings: 12A (4 floors), 31A (1 floor), 31B (13 floors), 31C (10 floors), 37(6 floors), 4(4 floors), 6A (6 floors), 6B (4 floors), 13(4 floors), 41(1 floor), and 10 B-1 floor cafeterias. Cardboard on the loading dock will be either loose or in Government provided metal cardboard holders. Collected cardboard shall be placed into consolidation containers by the Contractor at approved locations on the main campus (map to be provided at award). Other recyclable material and collection locations may be added as recycling opportunities become available.

Wooden pallets shall be collected from building loading docks and consolidated at building 45 loading dock (map to be provided at award) into a trailer. Wooden pallets that are abandoned within buildings shall be collected upon request. When full, the trailer will be removed and replaced with an empty trailer for further collections.

Residential recyclable materials shall be collected once per week from locations at the residential sites identified in, (map to be provided at award). Collection containers shall be provided by the Contractor.

Government provided exterior containers are fire and weather resistant receptacles (CRU's) and are located on the main campus and at the NIH Animal Center. Specifications for these containers are attached. Each grouping of exterior containers includes four containers designated for the collection of mixed paper, aluminum cans, commingled materials and trash respectively. The Contractor shall provide clear collection liner bags for these containers to control spillage of liquids that create foul smells and attract insects. A replacement bag shall be provided each time the container is emptied. Regular cleaning shall be performed to keep the containers clean and free of spillage and to maintain the positive aesthetic appearance of the containers and the immediate surrounding area.
There are 12 NIH used ID badge containers located on the main campus (map to be provided at award) for locations that need to be collected and the contents processed for optimum recycling (e.g. remove name tags and metal clips) as comingled waste or plastic film and consolidated for shipping to a recovery/recycling facility.

Government provided interior recycling containers are fire resistant receptacles and are located within most buildings on the main campus, (map to be provided at award). The NIH Clinical Center requires special Fire Safe Step-On recycling bins in order to comply with Life Safety and Fire Marshall Codes. These bins should meet CC esthetics, hygiene and life safety requirements. The number, size and types of interior containers vary somewhat for each work area. Each grouping of interior containers generally includes containers designated for the collection of mixed paper, and commingled materials. Containers for plastic pipette tip racks and toner cartridges are also provided at the customers' request and are prevalent in the research laboratory areas. The Contractor shall provide a new clear liner bag for the pipette tip rack and commingled containers at each emptying to control spillage of liquids that create foul smells and attract insects. Regular cleaning shall be performed to keep the containers clean and free of spillage and to maintain the positive aesthetic appearance of the containers. Upon request, the Contractor shall provide a hamper to NIH staff that are having an office or lab cleanout and require a larger container than the standard recycling bins. These hampers will be emptied on request of the NIH staff and returned till the cleanout is complete.

The Contractor shall minimally provide 1 collection dumpster for construction debris wastes at the loading docks of the following Buildings: 10-B2, 11, 13, 14, 14D, 31A, 31B, 35/37, 38, 38A, 45 and 13 Patio and at 41 Yard lot and one in the 25 Scrap Yard. Refer to Attachment 15 to see these designated collection sites. The Contractor shall also provide a collection dumpster (map to be provided at award) for grounds maintenance ‘yard' waste generated by the NIH Grounds Maintenance Department in the 41 Yard lot or designated approved location. Yard waste normally consists of limbs and branches from trees and shrubbery.

The NIH has a significant Construction Debris Program on the NIH main campus. The program recycles approximately 6,000 tons of debris per year resulting from new construction, renovation, or demolition activities at NIH. Normally there are 20-25 roll offs located throughout the campus for ongoing Construction and Demolition projects that are requested and managed through the DEP Construction Debris Program. Contractor shall be responsible for managing all Construction Debris roll offs that are requested by ORF Construction Project Officers through the NIH Site Selection Coordination, this includes the placement, hauling, replacement and disposal.

The Contractor shall minimally provide two collection dumpsters at the 10-B2 dock for scrap metal. Additional sites on the NIH campus are Buildings 11, 25 DES, 13, East side of Building 11 and the 25 Scrap Yard (map to be provided at award).

The Contractor shall investigate opportunities to recycle additional materials currently being discarded as solid waste. The Contractor shall collect and recycle new items when requested by the Project Officer.

The Contractor shall collect used toner cartridges, pipette tip racks and other recyclables from off-site NIH installations. Collections at off-site installations will be performed bi-monthly from designated collection receptacles (55 and 85 gallons) located at building loading docks and elevator lobbies. The Contractor should collect the used toner cartridges in secure plastic bags to avoid toner spills on floors and securely place them in Gaylord boxes or secure container inside the box truck for transportation to the Bethesda campus. A bill of lading is required during transportation to document the off-site locations and number of bags picked up. After collecting the cartridges, the contractor should line the empty collection receptacles with a plastic bag for containment and reuse. The contractor should provide the monthly used toner cartridge recycling data on the monthly Recycling by Building Report. The estimated weight of toner cartridges to be collected, processed and shipped for recycling on an annual basis is 5 tons. NIH Children's Inn receives donations from the buyback of cartridges through a partnership with PMK Toner or a recycling company that is approved by the Contracting Officer.
Comingled Sorting and Processing (Currently at Buildings 45 and 25)
Due to the volume of Resin Code #1 plastic generated at the NIH, a disposal facility has been located that will accept baled #1 plastic for recycling. Contractor shall sort all collected comingled materials at Building 45 loading dock in order to remove trash and materials originating from medical and research activities. This sorting process is required to produce a comingled waste stream that meets the acceptance criteria at local facilities. Sorted #1 plastic bottles may retain the caps and a small volume (<1 tsp) of liquid is permitted.
Contractor shall transport all bags of comingled materials to the Bldg. 45 loading dock for separation by trained Recycling Workers (RW). The RW staff will be required to sort through all comingled bags of material to separate out trash and materials not acceptable for recycling per acceptance criteria at the disposal facility. All sorted #1 plastics will be placed in Gaylord boxes and once the Gaylord box is full at bldg. 45 it will be transported to bldg. 25 for further processing. Contract staff will also collect bags of plastic containers from bldg. 21. These bags shall be taken back to either bldg. 45 or 25 for sorting to remove the #1 containers.
When an appropriate volume of #1 containers has been accumulated, the containers will be placed in the baler in the West storage area of bldg. 25 and processed.
NIH acquired a baler specifically for baling #1 plastics. It is located on the West side of bldg. 25 storage area. The contractor will maintain the baler through a preventative maintenance agreement with a local vendor and pay for the service through the contract.
The baled plastics will be transported via truck by the contractor to an NIH approved recycling facility for disposal.

Weights for each shipment to NIH approved disposal facility will be included in the monthly recycling summary reports.

The Contractor shall provide portable storage units for the consolidation of recyclable materials on the NIH main campus. The Contractor shall provide hauling services to recycling facilities. Contractor shall be required to label all recycling and construction debris containers with clearly visible signage on both ends of the container. These signs will identify the contents of the container as: (Cardboard Only, NO Trash), (Construction Debris, NO Trash), (Scrap Metal Only, NO Trash) and (Mixed Paper Only, NO Trash). If signage is removed Contractor has 2 business days to replace signs.

When requested by the Project Officer, additional or replacement interior and exterior containers, meeting the specifications in the container type specifications, shall be delivered and installed by the Contractor.

The Contractor shall respond to service requests from customers for new containers, special collections or reporting missed collections. Similar requests shall also be received from the Project Officer. These requests shall be electronically tracked as specified in the "Recycling Service Request Log."

The Contractor shall provide a driver and Front-End truck for daily animal bedding collection for composting or disposal on the main campus. Containers will be located at buildings 10C, 14A, 14D, 35, 49 and 35 to capture animal bedding. With ongoing campus construction, other facilities may be added. Several locations are designated as animal bedding waste generation points. These dumpsters will require specially designed tops to accommodate the unique animal bedding systems. The weight per unit volume of this waste stream is greater than regular solid waste due to its variable water content. The Contractor shall consider this when planning for dumpster volumes and dumping frequencies. Contractor will additionally provide collection at building locations that dispose of animal bedding in bags through collection of bagged bedding with hampers or carts. Buildings 6B, 10A and 10B2, 29 and 14 complexes will be collection points.

Compost Contingency

The NIH and Montgomery County are continuing to locate a suitable compost facility. The Contractor will support compost which is anticipated to focus initially on kitchen prep waste. In this event, the contractor will be provided biodegradable liners and wheeled/covered ‘toter' bins for the cafeterias at buildings 10, 35, 45, 12, 31, and 38. The toters will be brought down to the loading dock or a holding room in building 10 by cafeteria staff at specified times for collection by the contractor. A tare weight will be established for the toters and each shall be weighed before dumping.

As compost outlets and compliance behavior by cafeteria patrons develop, Compost services will be considered for post-consumer cafeteria waste. That is, food waste within the cafeteria's employee/visitor eating areas will be disposed of by the employee in designated composting containers. The contractor will collect the compost from each cafeteria and deliver to the loading docks for consolidation into the compost unit. Compost from each building shall be weighed before dumping.

Compost waste shall be delivered to a Government approved composting facility when the truck is full. Weight tickets shall be included in the monthly reporting package and each building's composting weights will be provided monthly in the Recycling by Building report. Note that there is currently no composting facility approved to take food waste within the state of Maryland. Food composting collection shall begin as soon as a facility is approved by the state of Maryland and the Project Officer.

Future compost expansion to include animal bedding is not prudent at this time due to market conditions, but will also be considered for future expansion under this contract.

(a)     The major estimated Contractor furnished resources for this component include:

*    Personnel, equipment and supplies needed to provide interior recycling collection services from existing recycling containers (estimated numbers and types of interior containers by building provided in number of recycled container Attachment);

•    Personnel, equipment and supplies needed to provide exterior recycling collection services from existing recycling containers.
•    Contractor shall provide support for NIH sponsored events by providing additional recycling containers and trash receptacles for the duration of the event. On conclusion of the event, or next morning if event continues after Contractor hours, the Contractor shall collect the contents and dispose of them as appropriate and remove the provisional recycling and trash containers.

•    Contractor shall provide accurate data from each building detailing, by category, the quantities of each recyclable material; i.e. for comingled materials, toner cartridges, mixed paper, pipette tip racks, etc., collected from interior containers on the NIH Main Campus and the NIHAC Poolesville campus. A scale pallet jack or similar device shall be used to obtain accurate weights of each category. Data shall be gathered to produce a report submitted to the Project Officer in the form of an excel based monthly report (See reports section);

•    Personnel and equipment necessary to receive and respond to recycling related phone calls and e-mails each day, all of which shall be logged and communicated to service crews;

•    Provision of replacement recycling receptacles for building interiors along with labels, signs, lids and miscellaneous supplies. (Approximately 200 replacement containers annually).

•    Provision of replacement and new exterior campus recycling units (installed for new buildings and other construction related activities) along with labels, signs, lids and miscellaneous expendable supplies (approximately 3-6 CRU's per year). See, (Attachment 16) for container specifications;

•    Supervision and Quality Control personnel to coordinate, train and monitor timeliness and quality of recycling services provided;

•    On-Site Consolidation: The Contractor shall provide consolidation dumpsters or other holding units (paint color to be specified by NIH) for the collection of the recyclable materials described herein.

•    Hauling Services: The Contractor shall provide hauling services to recycling and resource recovery facilities and storage of materials on-site in trailers, dumpsters or other units approved by the Project Officer;

•    Data Collection and Management: The Contractor shall collect and manage recycling data required.

•    The Contractor shall strive to increase the scope of the NIH recycling program by identifying additional materials and items currently disposed as solid waste that may be recycled or reused. This includes identifying commercial recycling outlets that will accept and process materials for reuse. This also includes parties on-site that can re-use materials as-is for its intended purpose.

The Contractor shall comply with NIH Policy Manual Issuance3032 - Waste Minimization and Management at the NIH and all applicable federal and state laws and regulations, and all NIH permits requirements. The Contractor shall seek to comply with these requirements regarding all equipment and supplies provided under this contract.

•    The Contractor shall comply with Montgomery County Business Recycling Regulation 15-04, as amended. This requires that recyclables be kept out of the solid waste stream being taken to the Montgomery County Transfer Station. The Contractor shall inspect front end and open top roll-off containers for the presence of recyclables, especially corrugated cardboard. The Contactor shall attempt to remove these recyclables, if safe and reasonable to so, prior to delivery to the Montgomery County Transfer Station.


This section describes the general technical requirements of the NIH for the performance of the contract.
a.     Equipment and Property

Equipment and property for the purposes of this contract refers to NIH provided equipment and property, Contractor furnished equipment, and equipment rented/leased by the NIH from the Contractor.

The equipment required to perform the work described herein will be leased or rented through the Contractor. The Government is pr

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