Leavenworth Pest Control
Fort Leavenworth is looking for contractors that can meet the following statement of work.
1. SCOPE OF WORK: The Contractor will perform work to control mice and roaches at the Dining Facilities for both the United States Disciplinary Barracks (USDB) and the Mid-West Joint Regional Confinement Facility (MWJRCF.) Both are part of the Military Correctional Complex (MCC) located on Fort Leavenworth Kansas.
The Contractor will use and adhere to industry standards and specifications at all times for all work associated with this project.
1.01 The Contractor will provide all labor and materials to:
Manage mice and roaches at the USDB and the MWJRCF.
a. All contracts must go through the Contracting Officer's Representative (COR) and the Fort Leavenworth Installation Pest Management Coordinator (IPMC).
b. The contractor must comply with integrated pest management techniques required by the Ft Leavenworth Integrated Pest Management Plan, and Army Regulation 200-1, and all other requirements of the contract.
c. Operate in a manner that minimizes risk of contamination to the environment and personnel.
d. Provide written records of pest surveillance and control efforts to the IPMC every two weeks.
e. Ensure that the COR and IPMC are kept informed of changes in pest management requirements.
f. Maintain records of trap types and locations and results of trapping all trapping activities supported by the contract.
1.02 The contractor will control mice and roaches in the dining facilities at the USDB and MWJRCF through surveillance, using certified pest controllers on a bi-weekly basis.
1.03 Pest Management Techniques.
a. Nonchemical.
(1) Type: Mechanical and Physical.
(a) Method and Location: The Contractor will not use snap traps to control mice in either kitchen area. Sticky glue boards are permitted
(b) Conducted by: The certified pest controller places glue boards for minor infestations; extensive infestations are rarely encountered. Maintenance personnel make building modifications to exclude rodents.
(2) Type: Biological.
(a) Method and Location: None.
(b) Conducted by:
(3) Type: Cultural.
(a) Method and Location: Good sanitation is practiced to reduce food and water for mice. Spilled food is cleaned up and not left exposed overnight and break areas are kept clean at all times. Bags, boxes, pallets, and other potential harborage are removed from areas where rodents could hide. Food is kept in closed containers.
(b) Conducted by: Building occupants.
b. Chemical.
(1) Basis for Treatment: No basis for treatment in the correctional environment. Use of poison is NOT authorized at this time.
(2) Method and Location: Bait stations located in buildings with rodent infestations are NOT authorized within the correctional environment at this time.
(3) Conducted by: Not applicable at this time.
4. Precautions for Sensitive Areas: None.
5. Prohibited Practices: Keep out of reach of non-target persons and animals.
6. Environmental Concerns: None.
7. Remarks: Pesticides are NOT authorized in within the interior security fence at this time. The contractor is to provide a list of entry points into buildings exist when observed after the conclusion of biweekly visits. No less than 150 traps of all kinds, in the following numbers are to be in service: 50 slam traps, 50 Pro-Kach (metal box - enter but can't get out style), and 50 glue/sticky traps.
1.012 Install and tend 150 mouse traps, every two weeks both at the MWJRCF and the USDB. The desired outcome being to saturate the environment with traps incorporate the existing turf with a top soil dressed and heavily over seeded playing field creating a smooth even playing surface.
1.02 The Contractor will enter and exit the MWJRCF through the West Gate Service Entrance between the hours of 6:50am and 7:10am each contracted day of work.
1.03 All contract employees will pass a background check and supply required personal information Physical Security Officer in advance as stated below in section two.
1.04 The Contractor will maintain a partial or complete thoroughfare at all times through all entry and access points to the recreation yard. At no time will the Contractor or Contractor's equipment come in contact with the security fence or MWJRCF Buildings. On the north half of the recreation yard only, the Contractor will mark completed areas off with tape or ribbon after completion of the project.
1.05 The Contractor will provide a site visit at the 4 and 8 week after completion date mark and offer turf maintenance guidance MWJRCF personnel.
1.06 The Contractor will perform all work between the hours of 7:00 a.m. and 5:00 p.m. central time, Mondays through Fridays and within 5 working from start to finish. If weather conditions interrupt the project alternate days will be scheduled with MWJRCF/DIS Deputy Director until completion of the project.
II. GENERAL INFORMATION TO ALL CONTRACTORS:
2.1. THE MILITARY CORRECTIONAL COMPLEX AT FORT LEAVENWORTH, KANSAS. The Military Correctional Complex (MCC) at Fort Leavenworth, Kansas consists of the United States Disciplinary Barracks (USDB), its satellite Trusty Unit (TU) and the Joint Regional Correctional Facility (JRCF). The USDB is a Level III maximum security military prison. The JRCF is a Level II medium security military prison.
2.2. FINAL DECISION AUTHORITY. The Commander, 15th Military Police Brigade serves as the final decision authority on all matters pertaining to both prisons of the MCC.
2.21. REMOVAL AND DISMISSAL. The Commander, 15th Military Police Brigade may temporarily suspend and/or bar Contractors or Contractor employees from MCC facilities for reasonable cause. Reasonable cause includes actual or attempted violations of MCC, USDB or JRCF policies and/or security procedures; and actions the Commander deems may threaten or compromise the security of the MCC, including the results of a Criminal History Background Check.
2.211. If a Contractor or Contractor employees are temporarily suspended pending review, their access to MCC facilities and/or grounds is denied. Their badge is confiscated and turned into the Information System Security Office and the individual's picture, name, rank, organization, effective date, and badge number (if applicable) is entered into the MCC Gate Program and added to the USDB/JRCF Bar Roster. Upon completion of the review by the Commander, notification will be made in writing of the results.
2.2111. If the review determines the Contractor or Contractor employees shall be permanently barred from MCC facilities in the best interest of the MCC, the Contractor will be notified and the individual concerned will be permanently barred from MCC facilities and/or grounds. As applicable, the relevant licensing body shall be notified.
2.2112. If the review determines the infraction does not warrant permanently barring the individual from MCC facilities but re-training is required, the Contractor will be notified and the individual will be re-instated once the training is completed.
2.3. RULES AND RESTRICTIONS. Access to and work inside the MCC is subject to the below restrictions:
2.31. PRISON RAPE ELIMINATION ACT (PREA). All Contractors or Contractor employees shall comply with all MCC PREA Regulations, Standing Operating Procedures (SOPs), and policies. Any disclosure of sexual abuse or sexual harassment by inmates or staff on inmates will be reported to the nearest security staff member. The security and safety of all concerned parties shall be paramount.
2.32. SAFETY. All Contractors or Contractor employees shall comply with all MCC Safety Regulations, SOPs, and policies. All Contractors or Contractor employees shall immediately notify MCC staff when they observe, or are subject to safety violations. The security and safety of all concerned parties shall be paramount.
2.33. PHYSICAL SECURITY. The Contractor shall submit an employee access roster to the Contracting Officer's Representative (COR). The access roster shall be a list of all Contractor employees to include names, social security numbers and birth dates; and/or Contractor vehicles (if applicable), to include types of vehicles, color and license plates. The Contractor shall submit access rosters to the COR at least ten working days before their employees begin work to allow the MCC Information Systems Security Office time to conduct Criminal History Background Checks. Criminal History Background Checks will be conducted each time the contract is renewed or an option year is awarded. The Contractor shall notify the COR in writing a minimum of ten working days in advance to add employees or equipment to the work force. The Contractor shall immediately notify the COR in writing should a Contract employee(s) need to be removed from the work force.
2.331 BACKGROUND CHECKS. The Government reserves the right to deny Contractors or Contractor employees access to the USDB or the JRCF, should the results of a security investigation or Criminal History Background Check determine them a security risk.
2.3311. Neither the MCC nor the Contractor shall hire or promote anyone who may have contact with inmates, and shall not enlist the services of any sub-contractor or employee who may have had contact with inmates, who -
2.3312. Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997;
2.3313. Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
2.3314. Has been civilly or administratively adjudicated to have engaged in the activity described in paragraph 2.3313.
2.3315. The Contractors shall not omit material instances of sexual misconduct described in 2.3311, 2.3312, 2.3313, or 2.3314 above, nor provide materially false information with respect thereto. Material omissions regarding such misconduct, or the provision of materially false information, shall be grounds for termination.
2.332. INSPECTION AND SEARCH. All Contractors or Contractor employees, vehicles and materials shall be subject to inspection and search upon entry into and exit from the USDB or the JRCF. Except for emergency vehicles (fire trucks and ambulances), Contractors or Contractor employees and vehicles shall be given first priority in entering and departing the USDB or the JRCF. All Contractors or Contractor employees shall obey special handling or parking instructions for equipment that could be used to breach security when idle. When USDB or JRCF Corrections Specialists search Contractor vehicles entering or leaving the USDB or the JRCF, all Contractors or Contractor employees shall exit their vehicle, shut the engine off, and open all doors and compartments.
2.4. RULES OF CONDUCT. All Contractors or Contractor employees shall read and comply with ACC Policy Letter #17, Standards of Conduct; 15th Military Police Brigade Regulation 190-3, Rules of Conduct; and MCC Regulation 1-2, Prison Rape Elimination Act (PREA) in its entirety, and sign a Statement of Understanding (SOU) prior to beginning work.
2.41. SOU PROCESSING. The Contractor shall attach Contractor employees' SOU to the access rosters submitted to the Physical Security Officer in accordance with paragraph 2.33 above in order to process individual Contractor or Contractor employees for clearance.
2.42. ENTRY AND EXIT POINTS. Contractors or Contractor employees shall enter and exit the USDB or JRCF through either the Main Entrance or the West Gate.
2.43. BADGES. Contractors or Contractor employees will either be issued Special Staff Badges, Black Contractor Badges, or Red Visitor Badges. The badge shall be worn on the outer garment at all times. Contractors or Contractor employees who lose a badge must immediately report the loss to the Physical Security Officer.
2.431. SPECIAL STAFF BADGES. Contractors or Contractor employees who require a Special Staff Badge to perform their duties shall attend the 15th Military Police Brigade Pre-Service and any required follow-on training before receiving their Special Staff Badge. Contractors or Contractor employees shall pick up and turn in their Special Staff Badge at the main entrance of either the USDB or the JRCF. Special Staff Badges require one form of photo identification.
2.432. BLACK CONTRACTOR BADGES. Contractors or Contractor employees will sign for Black Contractor badges when entering and leaving the USDB or JRCF. Black Contractor Badges require one form of photo identification.
2.433. RED VISITOR BADGES. Contractors or Contractor employees who do not have a Special Staff Badge or Black Contractor Badge, will report to the main entrance of either the USDB or the JRCF and provide two forms of identification; one must be a photo identification to receive a red numbered badge. All Contractors or Contractor employees who receive a red badge will be escorted at all times while inside either facility.
2.44. VEHICLES. Contractor vehicles will not be permitted to enter or depart the USDB or JRCF West Gates between 1100 and 1230, except those deemed necessary to complete ongoing work. Privately-owned vehicles will not be allowed in the secure perimeter of the USDB or JRCF. Contractor or Contractor employees will not leave vehicle keys in the ignition switch at any time the vehicle is unoccupied. Contractor or Contractor employees will lock all unattended Contractor vehicles. Contractors or Contractor employees will render inoperable all idle contractor vehicles, or equipment without key ignitions.
2.45. CONDUCT INSIDE THE MCC. Once inside the secure perimeter of the USDB or JRCF, Contractors or Contractor employees shall travel only from the Main Gate entrance or the West Gate entrance to the Contractor's work site. All Contractors or Contractor employees will remain at designated work sites. Correctional Specialists will escort Contractors or Contractor employees who require access to additional work sites.
2.46. INTERACTION WITH INMATES. Contractor or Contractor employees are not permitted to talk with inmates, except as actual work may require. Contractor or Contractor employees shall not give or accept any items from inmates at any time. If there are problems with inmates, a Correctional Specialist or the Physical Security Officer will be notified.
2.47. CONTRABAND ITEMS. The following items are contraband, and Contractor or Contractor employees will not bring them through the Main Entrance or West Gate of the USDB or JRCF:
• Guns or firearms of any type, and their component parts, including, but not limited to, ammunition clips or magazines.
• Explosives and ammunition.
• Incendiary devices or mechanical or chemical components thereof.
• Knives (including pocketknives).
• Razor blades, or blades of any type.
• Narcotics and nonprescription drugs. This does not include a limited supply of over the counter medications (e.g., aspirin, acetaminophen, ibuprofen, cold medicines), stored in their original containers.
• Intoxicants or alcoholic beverages.
Currency not carried on the person or contained in a purse or handbag accompanying the person.
• Cellular phones and radio transmitters (not specifically authorized by the USDB Deputy Commandant or the JRCF Deputy to the Commander, as applicable).
• Photographic equipment, including, but not limited to, cameras and film.
• Printed material and media not in compliance with MCC Regulation 28-1, Mail Screening Policy and Procedures.
• WiFi, Bluetooth and recording devices, including, but not limited to, MP3 players, iPods, portable hard drives, thumb drives; as well as any headphones and listening devices. Only government purchased memory storage devices may be used on government owned machines and must be approved by the Information Systems Security (ISS) Office.
• Extra clothing not worn at the job site.
• Glass containers (unless approved by the USDB Deputy Commandant or JRCF Deputy to the Commander, as applicable).
• Metal fingernail files.
• Metal eating utensils (e.g., forks, spoons, knives).
• Weight-lifting dietary supplements (e.g., creatine). This does not include a limited supply of diet or food items (e.g. Slim Fast).
• Personally owned or retained handcuff keys or picklocks.
• Tobacco of all kinds, including, but not limited to, cigarettes, cigars, cigarillos, and loose tobacco.
• Smoking-related products of all kinds, including, but not limited to, pipes, lighters, matches, e-cigarettes.
• Smokeless tobacco, including, but not limited to, chewing tobacco, snuff, pouches, etc. (even if contained in the mouth).
2.48. TOOLS. Contractor or Contractor employees will secure all tools and equipment under lock and key at all times, unless in actual use.
2.49. EXCEPTIONS. The Commander, 15th Military Police Brigade may grant exceptions to the above instructions on a case-by-case basis. Contractors shall submit exception requests to specific items above to the Contracting Officer, Fort Leavenworth, KS three (3) weeks prior to the proposal response date. If an exception is approved, all offerors in receipt of the Request for Proposal will be so notified before the proposal response date. Exceptions to these instructions after work commences will generally not be granted. However, should unanticipated circumstances require a request for exception; Contractors will submit exception requests in writing as soon as the circumstances become known; but in no case, less than three (3) working days prior to the desired effective date of the exception.
David R. Wirt, Purchasing Agent, Phone 9136841620, Email david.r.wirt.civ@mail.mil - James D. Johnson, Contract Specialist, Phone 9136941624, Email james.d.johnson280.civ@mail.mil
