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Laundry Services

Pennsylvania, United States
Government : Federal
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This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of potential qualifications of Small Businesses, including 8(a), Hub Zone and Service Disabled Veteran-Owned firms relative to the North American Industry Classification Code (NAICS) 812331.

The Coatesville Veteran Medical Center (VAMC), 1400 Blackhorse Hill Road, Coatesville PA, 19320, is performing market research to determine if there are a sufficient number of qualified small business vendors who can provide the following laundry services:

The work consists of furnishing the physical plant (at an off-site location), all labor, supervision, management, management support, supplies, ancillary equipment, vehicles and materials necessary for accomplishment of complete laundry/linen services. All workmanship shall be in accordance with practices established by the Association for Linen Management (ALM) (formerly National Association of Institutional Linen Management), Drycleaning & Laundry Institute International (DLI) (formerly International Fabricare Institute), Textile Rental Services Association (TRSA) and accepted industry standards. It is intended that services shall include all processes necessary for the laundering of articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions as specified by the Joint Commission (formerly the Joint Commission on Accreditation of Healthcare Organizations).

The Contractor shall have experience in providing hospital laundry/linen services. The firm must have gained this experience as a result of being primarily engaged, in the business of providing laundry/linen services in health care/patient care environments (e.g. inpatient, and outpatient medical treatment facilities); for a minimum of three consecutive years prior to submitting proposal.

The Contractor shall provide a written report of all soiled linen processed and all clean linen delivered, showing cart number and weight. The information must be recorded on a daily basis and delivered to the CVAMC representative at the end of the current workweek. The report of clean linen delivered must show date, the name of the item, amount of pieces delivered, cart number/weight and where they were delivered. The representative will verify the deliveries daily and discuss any discrepancies with the contractor. The Contractor shall disinfect carts after removing soiled linen from them and before placing clean linen in them, with an approved tuberculocidal germicide. Carts containing clean linen being returned shall be covered with clean plastic covers to protect them against contamination while in transit between the laundry plant and the Medical Center. Laundry bags or liners used to transport soiled laundry must be laundered after use. Clean linen and specialty items shall be available for transport Monday-Friday except for federal holidays. Soiled linen and specialty items will be available for processing Monday-Friday except for federal holidays. Deliveries will be made at a time set by the Coatesville VA Medical Center. Contractor's personnel shall clean the linen transport vehicle with an approved tuberculocidal germicide/disinfectant.

Clean linen delivery and soiled linen pickup times (TBD) Monday through Friday or as established by the Coatesville VA Medical Center at 1400 Blackhorse Hill Road Bldg. 15 Coatesville, PA 19320.

The contractor shall secure all materials and supplies that comply with Local, State and Federal environmental laws. The contractor shall provide all required vehicle fuels, lubricants and repairs necessary to perform services under this contract. All vehicles to be used under this contract must be maintained in a safe and serviceable condition during duration of this contract. In addition, the vehicles must be kept clean (exterior and interior) with no unsightly residue of dirt, mud, trash, and other debris. Vehicles efficiency is solely the responsibilities due to vehicle breakdown or failure of vehicles to operate. All operators must have current licensing and permits. Contractor shall maintain bulk delivery linen carts in good repair for employee safety/ergonomics. Replacement or additional cart requirements shall be the responsibility of the contractor. All carts shall be numbered and have empty weight indicated on both ends. The contractor shall furnish other items as identified within this contract, such as, orientation and training, medical exams, procedures manual, quality control program, required data.

The contractor shall accept for processing all soiled linens, uniforms, patients clothing, mops, etc. After processing all items are to be finished and delivered to the Medical Center in accordance with the terms outlined. Flatwork items that must be conditioned ironed and folded: apron, cook, pillowcases, regular pillowcases, surgical, sheets, poly/cotton, bed, tablecloth, towels, kitchen towels, wrappers, surgical and misc. surgical linen, surgical scrubs tops and bottoms. Items that must be finished and placed on hangers: patient personal clothing (shirts/pants), shirt, uniform, trouser, uniform, smock, knee length long coats, coveralls, coat, shorts, pantsuit, top pantsuit, bottom, scrubs used as a uniform, dress, top and bottom. Items that must be tumbled dried and folded: bathrobe, blankets, bath, blankets, bedspread, cover, mattress, curtains, shower curtains, cubicle gown, operating gown, patient gown isolation, pads absorbent, pads mattress, pajamas, coat, trousers, towel, bath and warm-up jacket. Items that must be cleaned dried and returned in bulk: mops, wet and mop, dust. Items that must be dried and placed in laundry bags: linen bags, cloth and wash rags. Items that must be finished folded, identified by patient name/number, if any, and put in protective packaging: patient's personal clothing.

Interested vendors are requested to submit an email delineating qualification, capabilities, and experience for providing this service. Please include your business size with your submittal.

This is not a Request for Proposal or an announcement of a solicitation and no solicitation package exists at this time. Your responses will be used solely for market research purposes of the Government. The Government will not pay for any materials provided in response to this notice and submittals will not be returned to the sender.

Responses due are to be submitted by e-mail to The information requested must be received no later than Friday 1:00 pm Eastern Standard Time on February 12, 2016.

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