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Latrine and hand wash stand rental and related services


Maryland, United States
Government : Military
RFP
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, and supplemented with additional information included in this notice. The solicitation number is W91ZLK-17-T-0185, and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-82. The associated North American Industrial Classification System (NAICS) code for this procurement is 562991. This requirement is a 100% set-aside for small business, and only qualified offers' may submit bids. Offers must be registered in the System for Award Management at http://www.sam.gov (SAM), at the time of bid.


The solicitation will start on Friday, August 4, 2017 and will end on Monday, August 21, 2017 at 08:00 AM Eastern Time, or as otherwise posted at http://www.fbo.gov. (FedBizOpps.Gov).


This requirement is for the rental of latrines and hand wash stations as shown in the following Performance Work Statement. The contract will include a Base Year with two Option Years. Proposed Period of Performance of base year: 2 Oct 2017 - 1 Oct 2018. The Government contemplates award of a Firm-Fixed Price (FFP) Contract.


All interested vendors must respond by August 21, 2017, 08:00 AM Eastern Time. The lowest price technically acceptable source selection process will be followed.


Responses shall be submitted via e-mail to Sandra.j.kennedy14.civ@mail.mil. The e-mail subject line shall state: W91ZLK-17-T-0185.
NO TELEPHONE REQUESTS WILL BE HONORED



Bids are to be submitted in the following format:


CLIN 0001
Rental and services of "permanent" units as describe in PWS.
Base Year
Qty: 1 Job
Firm Fixed Price: $____________


Cost breakdown: Regular Latrines $________ per month, including weekly service
Latrines with sinks $_________ per month, including weekly service
Hand Wash Stations $________ per month, including weekly service



CLIN 0002
Rental and services of "temporary" units as describe in PWS.
Base Year
QTY: 1 job
$ To be determined


Cost breakdown: Regular Latrines $________ per month, including weekly service
Latrines with sinks $________ per month, including weekly service
Hand Wash Stations $_________ per month, including weekly service
Additional Servicing/Cleanings $ __________ each


 
CLIN 0003
Base Year
Accounting for Contract Services
Qty. 1 Each
NOT SEPARATELY PRICED


EXTENDED DESCRIPTION: The Accounting for Contract Services/Contractor Manpower Reporting requirement has been added to the statement of work, and contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter -No Cost.
This description is for CLIN 0003, 1003 and 2003.


CLIN 1001
Rental and services of "permanent" units as describe in PWS.
Option Year one (1)
Qty: 1 Job
Firm Fixed Price: $____________


Cost breakdown: Regular Latrines $________ per month, including weekly cleaning
Latrines with sinks $________ per month, including weekly cleaning
Hand Wash Stations $________ per month, including weekly cleaning

CLIN 1002
Rental and services of "temporary" units as describe in PWS.
Option Year one (1)
QTY: 1 Job
$ To be determined



Cost breakdown: Regular Latrines $________ per month, including weekly service
Latrines with sinks $________ per month, including weekly service
Hand Wash Stations $_________ per month, including weekly service
Additional Servicing/Cleanings $ __________ each


CLIN 1003
Accounting for Contract Services
Qty. 1 Each
NOT SEPARATELY PRICED


CLIN 2001
Rental and services of "permanent" units as describe in PWS.
Option Year two (2)
Qty: 1 Job
Firm Fixed Price: $____________


Cost breakdown: Regular Latrines $________ per month, including weekly service
Latrines with sinks $________ per month, including weekly service
Hand Wash Stations $________ per month, including weekly service

CLIN 2002
Rental and services of "temporary" units as describe in PWS.
Option Year two (2)
QTY: 1 Job
$ To be determined


Cost breakdown: Regular Latrines $________ per month, including weekly service
Latrines with sinks $________ per month, including weekly service
Hand Wash Stations $_________ per month, including weekly service
Additional Servicing/Cleanings $ __________ each


CLIN 2003
Accounting for Contract Services
Qty. 1 Each
NOT SEPARATELY PRICED


PERFORMANCE WORK STATEMENT


Rental of portable Latrines, hand wash stations and services


C.1 GENERAL


C.1.1 SCOPE This is non-personal service contract to provide the rental and services of portable latrines and hand wash stations/washstand s. The Government shall not exercise any supervision or control over the contract service provider performing services herein.


C.1.2 BACKGROU ND The contractor shall furnish all labor, transportation and equipment to include latrines and wash stands, materials, and any other items and services necessary to provide portable latrine services to the U.S. Army Aberdeen Test Center of Aberdeen Provi ng Ground (APG) to continue its mission in critical testing and ensure wellness of ATCs employees. A total of up to 106 "permanent" units (90 standard units and 15 units including units with sinks) and 14 hand wash stations will be requi red. For purposes of this requirement, permanent is defined as in place for a period of time over 6 months. Additional uni ts may be required on a " temporarily" (NTE 6 months) basis and will only be requested by the COR in writing. Removal, addition or movement of any units (permanent or temporary) will be requested in writing by the Contracting Officer (KO) or the Contracting Officers Representative (COR). Any change to the number of permanent units must be approved and authorized by the Contracting Officer. The contractor shall provide an identifying sticker on each uni t signifying that uni ts are provided for the' U.S. Army Aberdeen Test Center (ATC) of the Aberdeen Proving Ground for the purposes of accountability.



C.1.3 PERIOD OF PERFORMANCE: One year from time of award with two additional 12 month options.


C.l.4. PLACE OF PERFORMANCE: Performance will take place at US Army Aberdeen Test Center (ATC), Aberdeen Proving Ground (APG), Maryland, to include Edgewood Area, Churchville and Spesutie Island, Maryland .


C.1.5 HOURS OF OPERATIONS: Regular business hours of operations are Monday through Friday, 0700 to 1630 unless otherwise specified by the Government.


C.1.6 SECURITY


C.1.6.1 Usage of Privately Owned Personal Electronic Devices (PEDs) Within the Restricted Area (RA). Contractors are not authorized to bring any personally owned electronic devices into the Restricted Area (RA) without approval by ATC Security. A privately owned personal electronic device (PED) is defined as a civilian multifunction cell phone, Smartphone, personal digital assistant, tablet, blackberry, personal wireless fitness devices (PWFD), digital inventory devices and electronic recording/storage devices. Photography and recording devices of any kind is prohibited and will be strictly enforced.


C.1.6.2 Reports of Adverse Information. The ATC Security Manager may deny a contractor access into APG restricted areas based upon adverse information that is discovered on that individual.


C.1.6.3 Installation Access. All contractor personnel will comply with the requirements of APG Regulation 190-4, Movement Control within the Installation, for entry, exit and internal control of personnel, material and vehicles on APG. To gain access to APG, the contractor will provide a valid driver's license and a valid vehicle registration. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property in accordance with Army Regulation 190-13, The Army Physical Security Program.


C.1.6.4 Access into the Restricted Area (RA). ATEF falls within the Restricted Area (RA) and requires a security badge. Contractor personnel requiring access shall report to ATC Visitor Control, building 324, for visitor registration and badging upon being awarded the contract and apply for a RA badge.


C.1.6.5 Foreign Nationals/Immigrant Aliens. Foreign nationals/immigrant aliens cannot be granted access to the Restricted Area and shall not be scheduled to perform work under this contract.


C.1.7 LATRINES/WASHSTANDS:


C.1.7.1 Each of the regular latrines must consist of a completely enclosed, well ventilated fly tight building. The contractor shall furnish single units. Material used for the construction of the latrines shall be impervious to moisture or be treated with an effective sealer. All construct ion joint s must be sealed to prevent any accumulation of filth. Container tanks must be constructed of plait or fiberglass and be watertight. All latrines must have container tanks with outside vents. Each uni t must be equipped with tissue holder, waste tank, toilet seat, urinal door, inside latch and coat hook. The doors must be self-closing, tight fitting, sealed tight to include all vents, and must have an inside lock/latch operational. All latrines are to be set on and attached to base supports consisting of treated wood/lumber not to exceed 4 inches high. In addition a number of units must meet all of the above specifications and include an internal sink.


C.1.7.2 Each of the washstands must be a hygienic hands free operational two sink unit and water will be delivered with foot pumps to plastic spigots. Each unit will require fresh and gray water tanks. Fresh water tank should hold up to 60 gallons of fresh water and then go to a closed holding tank large enough to hold no less than 60 gallons of gray water. Require up to 360 uses. Materials used for the construction of the washstands shall be impervious to moisture or be treated with effective sealer. Each unit must be equipped with paper towel holder and antibacterial liquid hand soap with dispenser. Each unit will be separate and apart from the latrine.


C.1.8 CLEANING SERVICES:
Cleaning and emptying of latrines must be performed once a week. The Contractor shall record the date and time of service provided on log-in sheets located on the inside of each latrine door and on each washstand. Require contractor provide the Government with a cleaning schedule which could be subject to change based on potential mission change with an increase of personnel.


C.1.8.1 Cleaning Service for Latrines: The complete removal of all Waste, debris and other contaminants from waste tanks, seats, doors, floors, and other exposed interior and exterior surfaces to include Washing, sweeping, dusting, mopping, applying a commercial grade cleaner and disinfectant to interior surfaces, restocking latrines with a minimum of two rolls of toilet tissue, and removal of al l trash and debris from within three feet around each unit. Each portable latrine waste tank must be recharged with sufficient quantity of chemicals to ensure an odorless and environmentally clean unit. Cleaner and disinfectants must comply with OSHA standards and be humanly and environmentally safe. The Contractor must submit the Material Safety Data Sheet (MSDS) on the proposed chemicals and disinfectants intended for use to the Government Contracting Officer's Representative (COR) prior to using any chemicals. The COR will acquire authorization from the Environmental Office for the Contractor to use proposed chemicals. The Contractor may not use a chemical or change to a new chemical before submitting an MSDS and obtaining approval from the COR. Toilet tissue must be two-ply, white bathroom tissue on a roll with a minimum of 500 sheets per roll. Sheet size must be a minim um of 4-1/2" X 4-1/T and the roll must fit the toilet paper holders installed in each unit.


C.1.8.2 Cleaning Service for Washstands : Complete removal of all trash and debris on/or within three feet of each wash stand . Restock paper towels (minimum of 2000 sheets) and antibacterial liquid soap (fill gallon dispenser) during each cleaning, which will be at a minimum of once a week. Paper towels must be one-ply or two-ply single fold with a mini mum size of 10" x 10". Proper dispenser for paper towel size must be provided. Soap dispenser must hold a minimum of 800ml of antibacterial liquid soap and must contain an operational hand dispenser pump. Contractor shall furnish all chemicals, toilet tissue, paper towels, liquid soap and cleaning supplies necessary to clean units. Toilet t issue and paper towels must fit the toilet paper holders and paper towel dispenser installed in each unit. Extreme care shall be taken by the Contractor to prevent any spillage of the waste tank contents during the cleaning. In the event of spillage, the Contractor will thoroughly cleanse the entire area contaminated by the spillage.


C.1.8.3 Cold Weather Treatment: The Contractor must place an environmentally safe chemical, specifically designed for portable latrines in the waste tank during cold weather to prevent freezing of waste in the tanks. Request this treatment be placed in the units NLT 30 October of each calendar year.


C.1.8.4 Disposal of Hazardous Materials The Contractor is responsible for cleaning up spillage and proper disposal of waste and contaminated materials in accordance with Federal, State and Local Environmental and Health Regulatory Guidelines. The Government will require the Contractor to fill out a Spill Evaluation Report as required by the APG Stormwater Pollution Prevention Plan (SWP3). Copy of this report will be provided to the Contractor.


C.1.9 REPORTS: The Contractor will be requi red to provide a weekly report, to be provided in Excel Format, listing all changes made to i nclude new placements, removals, lack of scheduled weekly cleaning, units falling over due to inclement weather events and missing units.



C.1.10 CONTRACTING OFFICER REPRESENTATIVE (S) (COR)



C.1.10.1 COR. To be determined



C.1.11 NON-PERSONAL SERVICE STATEMENT


Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).


C.1.12 CONTRACTOR MANPOWER REPORTING (CMR).


The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) has established a secure data collection site, entitled Contractor Manpower Reporting System, for the purpose of capturing contractor (and subcontractor) manpower utilized during the performance of this contract. As a result, the contractor shall report all the information required by the Contractor Manpower Reporting System. The information requiring completion by the contractor includes, but may not be limited to the following: Contracting Office, Contracting Officer, Contracting Officer's Technical Representative, Contract number, Requiring activity identification code (UIC), Command, Obligated Dollars, Fund cite information, Contractor name, address, phone number, e-mail address, Direct labor hours, Direct labor dollars, Federal Service Code (FSC) and Locations of service. The contractor shall submit all required information before final invoice. The contractor shall access the Contractor Manpower Reporting System database on the internet and fill-in the required data entry fields. The system can be accessed at the following internet address: https://cmra.army.mil


The following provisions and clauses will be incorporated by reference:



52.212-1 Instruction to Offerors Commercial Items
52.212-2, Evaluation Commercial Items
The contract will be awarded to the Lowest Price Technically Acceptable (LPTA). The technical evaluation will be a determination based on information furnished by the vendor. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.
252.212-7000, Offeror Representations and Certifications Commercial Items
52.212-4 Contract Terms and Conditions Commercial Items and Addendum
52.217-5 Evaluation of Options
Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).
52.223-11 Ozone Depleting Substances
52.247-34 FOB Destination
252-211-7003 Item Identification and Valuation
52.212-5, Contract terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2013) applies to this acquisition. The following additional FAR clauses cited in this clause are applicable:
52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C 253S and 10
U.S .C.2402)
52.216-31 Time-and-Materials/Labor Hour Proposal Requirements-Commercial Item Acquisition
52.219-8, Utilization of Small Business Concerns
52.219-14 Limitations on Subcontracting
52.222-19 Child Labor Cooperation with Authorities and Remedies
52.222-21 Prohibition of Segregated Facilities
52.222-26 Equal Opportunity
52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Disabled
Veterans
52.222-36 Affirmative Action for Workers with Disabilities
52.222-37 Employment Reports on Disabled veterans and Veterans of the Vietnam Era
52.225-13 Restrictions on Certain Foreign Purchase
52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration
252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (MAR 2013) applies to this order. The following additional DFAR
clauses cited in the clause are applicable:
252.203-3 Gratuities
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.223-7008 Prohibition of Hexavalent Chromium
252.225-7012 Preference for Certain Domestic Commodities
252.225-7015 Preference of Domestic Hand and Measuring Tools
252.225-7021 Trade Agreements
252.225-7035 Buy American- Free Trade Agreements- Balance of Payments Program Certificate
252.225-7036 Buy American- Free Trade Agreements- Balance of Payments Program
252.227-7015 Technical Data- Commercial Items
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports
252.243-7002 Requests for Equitable Adjustment
EXEMPTION CERTIFICATE FROM MARYLAND RETAIL SALES AND USE TAX (OCT 2012) ACC-APG
5152.229-4900 Exemption Certificate No. 30005004 covers exemption from Maryland Retail Sales and Use Tax.
The full text of FAR and DFAR references may be accessed electronically at this address: http://farsite.hill.af.mil
AMC-LEVEL PROTEST PROGRAM (Aug 2012)
ACC-APG 5152.233-4900
If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:
Headquarters U.S. Army Materiel Command
Office of Command Counsel-Deputy Command Counsel 4400 Martin Road
Rm: A6SE040.001
Redstone Arsenal, AL 35898-5000
Phone: (256) 450-8165
Fax: (256) 450-8840
E-mail: amcprotests@conus.army.mil


The AMC-Level Protest Procedures are accessible via the Internet at:
www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer
or HQ, AMC, to obtain the AMC-Level Protest Procedures.



ADDITIONAL INFORMATION AND SUBMISSION PROCEDURES:


1) Acceptance shall be at destination.
2) Shipping shall be FOB Destination to Aberdeen Proving Ground, MD.
3) Performance of services will be at Aberdeen Proving Ground, MD. All contractor representatives requring access to the installation shall be US Citizens.
4) Provide the following detailed information with the quote:
a. Point of contact name and complete contact information
b. CAGE code
c. DUNS number
d. TIN
5) Quotes are to be submitted in the format stated within this solicitation, by the date noted with the detailed information as requested.
6) All questions must be submitted via email to sandra.j.kennedy14.civ@mail.mil by 10 Aug 2017 at 10:00 a.m, Eastern time.
7) All Quotations must be signed, dated, and submitted in the format stated via email to sandra.j.kennedy14.civ@mail.mil by 21 Aug 2017 at 08:00 a.m. Eastern Time. Place the solicitation number within the subject line of the email.
8) Partial quotes will not be evaluated by the Government.
9) Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors in accordance with FAR 15.101-2.
10) All quotations from responsible sources will be fully considered.
11) Vendors who are not registered in the System for Award Management (SAM), www.sam.gov, database prior to bid submission will not be considered. Vendors may register with SAM online at the website link provided.
12) The solicitation number must be listed on the subject line of all communications.


*********TELEPHONE REQUESTS WILL NOT BE HONORED*******************


 


Sandra J. Kennedy, Phone 4438614740, Email sandra.j.kennedy14.civ@mail.mil

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