JANITORIAL SERVICES
This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued.
Solicitation number VA249-14-Q-0598 is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular.
This requirement is Service-Disabled Veteran Owned Small Business (SDVOSB). The NAICS is 561720 and the small business size standard is $16.5. To receive consideration as SDVOSB, the firm must be registered and verified in the VIP database at www.vip.vetbiz.gov.
Description of Services: The government anticipates awarding a Firm Fixed Price award. The bases of award will be Lowest Price Quote. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements and will provide the best value to the government.
The Memphis VA Medical Center is seeking Janitorial Services with a Base Year plus Four (4) one-year option periods to renew. The Offeror is required to supply all labor and expert supervision required to maintain and provide cleaning procedures in numerous clinics, waiting areas, rest rooms, entry glass/mats and elevators/tracks located in Building 1. The Government will provide all cleaning chemicals including the approved germicidal disinfectant and the equipment. The offeror representatives meet the needs of customers while supporting the medical center and service missions. Consistently communicates and treats customers, patients, visitors, volunteers, and all medical center staff in a courteous tactful and respectful manner. The customer is provided with consistent information according to established policies and procedures. Handles conflict and problems in dealing with the customer constructively appropriately. No more than two (2) valid complaints per year. (See attached SOW, Diagram and Cost Schedule for complete details).
Place of Performance: Memphis VAMC, Bldg. 1, 1030 Jefferson Avenue, Memphis TN 38104.
Period of Performance: Base Year - September 2, 2014 thru August 31, 2015; with four (4) one-year option periods to renew.
The following clauses and provisions apply to this solicitation:
52.204-7, Central Contractor Registration - title is now System for Award Management [SAM].
52.212-1, Instructions to Offerors--Commercial
52.212-3, Offeror Representations and Certifications-Commercial Items
52.212-4, Contract Terms and Conditions-Commercial Items
52.212-5, Contract Terms and Conditions Required To Implement Statues or Executive Orders-Commercial Items
52.217-8, Option to Extend Services
52.217-9, Option to Extend the Term of the Contract
52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
52.222-3, Convict Labor
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving
52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration
52.233-3, Protest after Award
852.203-70, Commercial Advertising
852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
852.232-72, Electronic Submission of Payment Requests
852.237-70, Contractor Responsibilities
52.252-1, Solicitation Provisions Incorporated by Reference:
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es).
52.252-2, Clauses Incorporated by Reference:
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es).
Full text can be obtained at www.arnnet.gov.
Submission of Quote:
The Offeror shall submit their quote on company letterhead and shall include unit price, total, unit quantity, terms of any express warranty, unit price, overall total price, applicable shipping charges and item description as specified above, as offered discounts, proposed delivery time, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document.
The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract.
The offeror shall provide past performance evidence. This assessment is based on the offeror's record of relevant and recent past performance information that pertains to services outlined in the solicitation requirements.
Site visits are available for the following dates and times only. (see SOW for scheduling details)
Tuesday, August 12, 2014 10am - 12pm CST
Thursday, August 14, 2014 10am - 12pm CST
All questions should be emailed to lashanda.harrington@va.gov, by August 18, 2014 at 9:00am CST. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation any amendments to this Solicitation will be posted on that website (www.fbo.gov).
Quotes must be received by August 22, 2014 at 9:00am CST. Email your quote to lashanda.harrington@va.gov. The subject line must specify VA-249-14-Q-0598 - Janitorial Service. There will be no automated email notification of amendments or receipts of quotes.
The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile, requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. There will be no automated email notification of amendments. To keep informed of changes: Check www.fedbizopps.gov frequently. Any firm that is not considered a SDVOSB under this NAICS code should not submit a response to this notice.
DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis.
LaShanda Harrington
Contract Specialist
lashanda.harrington@va.gov
