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Inspection and Repair Arjohuntleigh Patient Lifts Northern Arizona VA Health Care System

Arizona, United States
Government : Federal
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This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and written solicitation will not be issued.

This combined synopsis/solicitation is issued as a RFQ,VA258-14-Q-0904. Submit written quotes only, oral offers will not be accepted. All firms or individuals responding must be registered with System for Award Management (SAM) and verified in the Vendor Information Pages database

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76. It is the contractor's responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at:

This procurement is being issued as a Service Disabled Veteran Owned Small Business set-aside. North American Industrial Classification Standard: 811219; Small Business Size Standard: $20.5 Million.

Contract Line Items:

CLIN 0001 One-Time "Annual Inspection" - Preventative Maintenance and Repair of Patient Lifting Devices (Arjohuntleigh)
The Contractor shall furnish all labor, materials, parts, equipment, tools, travel time, and transportation to provide a one- time annual operational inspection by someone who is both trained and certified in Arjohuntleigh patient lift devices.
This requirement is to provide preventative maintenance and if needed, subsequent repair for corrections not to exceed $450 per unit, a written estimate will be provided to the government for work exceeding this threshold. Government owned patient lifts (portable and overhead), bath trolleys, and shower chairs located at the Department of Veterans Affairs Northern Arizona Healthcare Facility.
The facility owns one-hundred and forty-four patient lifting devices Model Maxi Sky 600 which will require a one-time annual inspection, calibration, preventative maintenance to ensure proper safety protocols are being met.
This inspection will be conducted in accordance with the attached Arjohuntleigh Care and Maintenance Preventative Maintenance Schedule & the indicated items on the internal VHA checklist. The VHA created list includes points under Installation, Post-Installation, Rails/Track and End Stops, Lift Unit and Straps, Load Testing, and Manuals. There may be some overlapping points in the two lists. The facilities requirement is that the equipment is fully preventative maintenance check for the safety of its patients & staff.

Work will be performed in patient care areas, each room will be vacated before inspection and preventative maintenance will work will begin. A schedule will be provided to the POC within two days of award. Contractor will provide during work active means to prevent airborne dust from dispersing into atmosphere, water mist work surfaces to control dust while cutting, contain construction waste before transport in tightly covered containers, and cover before transporting. Upon completion of project: Wipe work surfaces with disinfectant, Contain construction waste before transport in tightly covered containers, Wet mop and/or vacuum with HEPA filtered vacuum before leaving work area.

PLACE OF PERFORMANCE: Northern Arizona VA Health Care System, 500 Highway 89N, Prescott, AZ 86313

Joseph Torres, 928-445-4860 X6464,
Keith Halfacre, 928-445-4860 X6419,

Period of Performance- Date of award through 09-15-2014

The following FAR and VAAR Clauses Applies:
52.212-4    Contract Terms and Conditions-Commercial Items (MAY 2014)
52.232-40    Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
852.203-70    Commercial Advertising (JAN 2008)
852.215-71    Evaluation Factor Commitments (DEC 2009)
852.219-10    VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009)
001AL-11-15-A    Limitations on Subcontracting - Monitoring and Compliance (JUNE 2011) Limitations on Subcontracting - Monitoring and Compliance This solicitation includes 852.219-10. Accordingly, any contract resulting from this solicitation will include this clause.
The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.
852.232-72    Electronic Submission of Payment Requests (NOV 2012)
852.237-70    Contractor Responsibilities (APR 1984) *Arizona

The provision at FAR 52.212-1 Instructions to Offerors-Commercial Items, applies to this acquisition.


Vendors shall provide supporting documentation to allow for thorough evaluation of quote. Additionally, the vendor shall fully explain their ability to meet the requirements from above. Quote shall specify the Total Price. Quotes will be evaluated for completeness. The Government intends to offer a firm-fixed price purchase order resulting from this combined synopsis/solicitation to the responsible vendor whose quote conforming to the synopsis/solicitation will be most advantageous to the Government, technical price considered. Vendors shall submit firm-fixed pricing for all above requirements. Include commercial price lists and if applicable. Include any applicable discounts to the Government.

The provision at FAR 52.212-2 Evaluation -- Commercial Items

A comparison of proposed firm-fixed price quotes received in response to the solicitation shall determine lowest overall price and the rating of non-priced factors will determine the contractor that represents the lowest price, technically acceptable offer to the government. Only one award will be made. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation by evaluating the following factors:

"    Price
"    Non-priced Factors - Technical and Past Performance

Lowest Price Technically Acceptable (LPTA) Offer: In order to be considered for award the following factors/sub factors must receive an "acceptable" rating in every non-price factor/sub factor:

Non-price Factor 1: Technical (in accordance with SOW requirements)
Non-price Factor 2: Past Performance (as defined below)

Technical: To meet the technical standards of this requirement the contractor must be certified and authorized to perform all services pertaining to this contract. The contractor will be required to provide documentation of such certifications with their submitted offer plus the availability of original manufacturer equipment (OEM or equivalent) for any/all repairs. Offerors should provide a narrative addressing its relevant technical capabilities and methodology for completing the requirements of this procurement in accordance with the Statement of Work. The following table describes the Technical Acceptable/Unacceptable Ratings:

Acceptable    Proposal clearly meets the minimum requirements of the solicitation.
Unacceptable    Proposal does not clearly meet the minimum requirements of the solicitation.

"    Past Performance: Offerors shall provide evidence of satisfactory past performance within the last (3) three years from the date of issuance of this RFQ for (3) three projects of a similar scope to that described by this SOW. This information will be evaluated for relevance to this procurement in relation to Non-priced Factor 1. The past performance information may be retrieved from previous clients surveys and/or letters, performance awards, or other written documentation of past performance from previous clients.

The following table describes the Past Performance Acceptable/Unacceptable Ratings:

Acceptable    Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown (see note below).
Unacceptable    Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

The clause at FAR 52.212-3 Offeror Representations and Certifications - Commercial Items, applies to this acquisition. Complete only paragraph (j) of this provision if the annual representations and certificates have been completed electronically at System for Award Management (SAM) website. If the annual representations and certifications have not been completed electronically at the ORCA website, then only paragraphs (b) through (i) of this provision need to be completed.

The clause at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Item (DEVIATION).
The following provisions and clauses apply to this acquisition:
52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUL 2013)
52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013)
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)
52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Requirements (MAY 2014)

SOLICITATION RESPONSES must be received no later than 11:00 am Mountain Daylight Time 09-03-2014 at Southern Arizona VA Health Care System, Contracting Section (9-90C), 3601 S. 6th Ave., Tucson, AZ 85723. Quotes received after the submission deadline will not be considered. Mail or e-mail response to An official representative of your company shall submit the quote. The government shall not reimburse respondents for any costs associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this solicitation. The government reserves the right to cancel this solicitation, either before or after the closing date.

Point of Contact: L. Danielle Provencio, Contracting Officer, Ph. 520-629-4614; e-mail:

Lillian D Provencio
Contracting Officer

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