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Oklahoma, United States
Government : Federal
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is 140A0318Q0135 and is issued as a Request for Quote (RFQ). The Bureau of Indian Affairs (BIA), Southern Plain Regional Office intends to award a firm-fixed price contract in response to this Request for Quote (RFQ).

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95 dated June 15, 2018.

This acquisition is SET ASIDE 100% for Small Business NAICS CODE: 561720 SIZE STANDARD: $18

The Bureau of Indian Affairs, Southern Plains Regional Office, intends to award a firm-fixed price contract for Janitorial Service for the Horton Agency, 908 First Ave. East
Horton, KS 66439

Description of requirements for the items to be acquired: This requirement is to provide janitorial service for the BIA/SPRO Horton Agency.

Period of Performance The day the contract is awarded October 1, 2018 to September 30, 2019 with 4 options years.

Description of Service

The agreement from this request for proposal will include all services as detailed in the specifications section herein and shall include the cost of all labor, transportation, and incidentals thereto for the execution of services.
b.     Services must be performed in accordance with all Federal, State, Local and OSHA rules and regulations presently established or which may be established during the terms of this contract award.
c.    Cleaning services are to be performed three times a week, preferably during the work week.
d.    A mandatory background investigation for security clearance purposes is required. The cost of the investigation will be paid by the federal government. If the background investigation has a negative clearance level, the selected individual / firm will not be awarded the contract.
e.     Cleaning Services will NOT be required on the following days; New Years Day, Martin Luther King Holiday, Presidents Day, Memorial Day, July 4th, Labor Day, Columbus Day, Veterans Day, or Christmas. If your normal workday falls on a holiday, you must work the day before or after the holiday to avoid working on a weekend day.
e.    When applicable, Material Safety Data Sheets must be kept with supplies in the Janitors Closet.
g.    A daily check sheet and log will be completed at the end of each work day ensuring all required daily/weekly activities have been completed. The log will be submitted monthly to the Contracting Officer Representative (COR).


The contractor will be responsible for the proper and complete execution of the following scope of work, and the orderly maintenance of the janitors closet including securing and maintaining cleaning equipment and all necessary supplies. The Horton Agency will supply all janitorial supplies, bathroom soaps, paper products and equipment to perform the required services. The contractor will be responsible to furnish a timely list of janitorial supplies to the purchasing agent for the Agency. The Agencys equipment will not be abused, will not be used for personal use, shall remain on the Horton Agency premises, and properly stored in the designated areas.
1.    The inside entrance area is to be swept and lobby carpet vacuumed three times a week. The office space including tables, desks, and computer areas, conference rooms, exercise room, the mail room and storage areas are to be vacuumed once a week.
2.    Clean cigarette butts from cigarette container in the entrance area and wipe clean three times a week.

3.    Collect trash from all waste containers throughout the building and place in the outside dumpster. Change bag and clean waste container as needed three times a week.

4.    The bathrooms are to be cleaned three times a week. Clean and disinfectant lavatory fixtures, toilets and floors. Floors are to be cleaned and mopped with disinfectant. Ensure soap dispensers are full, toilet paper rolls have toilet paper and two (2) extra rolls are available in each stall. Empty waste containers, replace plastic trash bags and disinfect receptacle when soiled. Ensure paper towels and Kleenex dispensers are checked and refilled as needed. Ensure toilet/urinal sanitizers are installed and replaced when needed. Clean mirrors when needed. Clean downstairsB? bathroom floor drains once a month.

5.    Clean counter tops and table(s) in Kitchen/Breakroom and snack area with disinfectant cleaner once a week. Tile floors are to be damp mopped once a week.

6.    Dust Chairs and wipe tables clean with a disinfectant in the conference rooms and the common area in the lobby once a week.

7.    Tile Floors in office areas are to be swept once a week.

8.    Paper shredders in work areas are to be emptied once a week and replaced with a new bag. Place full paper shredder bags in Recycle Bin.

9.    Replace light bulbs in the light fixtures throughout the building and exit lights as needed.

10. Clean Glass in front doors and back doors, once a week. Clean inside windows as needed.
11. Notification. If there are any problems that need to be corrected, the contractor shall report to the Contracting Officer Representative (COR).
12. Any amendments to this agreement will be in writing, agreed by both parties, and approved by the Contracting Officer. Any increase or decrease in responsibilities shall be negotiated by mutual agreement of the parties and fair compensation increased or decreased accordingly.

Period of Performance: 10/1/2018 to 9/30/2019 plus 4 Option Years

Base Year 10/1/2018 to 9/30/2019 $_________per month=$_____________
Option Year 1 10/1/2018 to 9/30/2019 $_________per month=$_____________
Option Year 2 10/1/2019 to 9/30/2020 $_________per month=$_____________
Option Year 3 10/1/2020 to 9/30/2021 $_________per month=$_____________
Option Year 4 10/1/2022 to 9/30/2023 $_________per month=$_____________


All questions shall be submitted via email to Sara Watkins at Please reference solicitation number 140A0318Q0135 in the subject line of the email. Quotes are due on 30, Friday, August 2018 at 8:00 am (CDT). Quotes may be sent via email to Quotes shall be good for 30 calendar days after close of RFQ.

Watkins, Sara

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