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Fleet Vehicle Insurance

Government : Federal
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Solicitation No.: 19GE50-19-R-0027

The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Fleet Vehicle Insurance for U.S. Consulate General Frankfurt

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a RFP and award an Indefinite Delivery-Indefinite Quantity type contract during the second quarter of calendar year 2019.

The successful contractor shall provide motor vehicle liability insurance, as required by the Federal Republic of Germany to operate vehicles on public streets within Germany. The insurance policy shall cover U.S. Government owned vehicles operating in support of the U.S. Diplomatic Mission to Germany. The liability coverage shall also be effective (at a minimum) for the nations within the EU (to include Great Britain). In addition to liability coverage, the policy shall also include roadside assistance coverage. The approximate fleet size is 350 vehicles.

Companies interested in the solicitation should express their interest by written correspondence, no later than Thursday, March 28, 2019, at the following email address ( and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm DO NOT TELEPHONE.

Firms shall be knowledgeable in written and spoken English.


In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Germany:

a.    A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration;
b.    Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing; and
c.    Specific information concerning the amount of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in Germany. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

If you have a Duns number* and have been SAM** registered, please include below.

Duns number:_______________________         SAM Registered:    ( ) Yes ( ) No

*     Dunn and Bradstreet:
**     System for Award Management:

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. David Machen, Tel. +49 69 7535 3306, email

David D. Machen, Contract Specialist, Phone 496975353306, Email

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