FCI FT. DIX - Bread/Milk/Eggs 3rd Qtr '19
All Interested Parties: The Federal Bureau of Prisons, FCI Ft. Dix, NJ, will issue solicitation 15BFTD19Q00000005 for the requirements of quarterly food items. This solicitation is 100% set aside for small business. FOB Destination with delivery date beginning on or after April 1, 2019 through June 30, 2019. The NAICS Code for this solicitation requirement will be 311999. Deliveries will be made to FCI Ft. Dix, NJ PO Box 38, 5756 Hartford & Pointville Rd, Joint Base MDL, NJ 08640-5433. The contract type is a firm-fixed price. All future information about this acquisition, including solicitation amendments will be distributed through www.fbo.gov. Interested parties are responsible for monitoring this site to insure they have the most up to date information about this solicitation. The Government reserves the right to decide how payment will be made using either Electronic Funds Transfer (EFT) or Government Purchase Card. Faith-based and Community-based organizations can submit quotations equally with other organizations for contracts for which they are eligible.
The Government will award to responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past performance will be considered approximately equal in value to price. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.), may result with the vendors quotes being considered as a non-responsible vendor. Please include shipping in all pricing.
The following criteria will be used to evaluate the offers:
1 - Price
2 - Past Performance to include timeliness of delivery, providing correct product as specified, meeting quoted specifications, completing order as awarded/quoted, quality of items provided, and providing the correct quantity of items awarded.
3 - Technically Acceptable Item
Do not change specifications of the solicitation or quote will be removed from consideration. All items must be in compliance with BOP National Menu Specifications. FCI Ft. Dix reserves the right upon inspection to return the items if they are damaged or not to specifications as listed in the solicitation at offerors expense. Receipt of delivery may be conditional for a period of three days in order to allow for adequate examination and testing. Items which are conditionally received and found to be unacceptable must be picked up at the vendors' expense within two weeks of non-compliance notification. If the product is not picked up within two weeks it will be disposed of by warehouse staff. Expired or non-dated items will be refused and returned at offerors expense. Do not change case counts or your quote will be removed from consideration. Ship exactly what is quoted or the item will be rejected at the warehouse at vendor's expense. Manufacturer's letters will not be accepted. Items must be labeled as specified. Any product delivered stating processed or packed under "religious exemption" or any variation thereof will be rejected.
Each offeror is required to complete their representations and certifications in the System for Award Management (SAM). The System for Award Management (SAM) is online. SAM replaces CCR/Fed Reg, ORCA, and EPLS. If you have been using those systems, you should now go to www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need.
Instructions for Quoting:
Each Food Service contractor must complete their respective representations and certifications via the On-line Representations and Certifications Applications (ORCA) at https://www.sam.gov, as provided in FAR 52.212-3. Make sure to include your (DUNS) number with your quotation.
• Complete 17a, 30a, 30b & 30c on the SF-1449 (Page 1) and return page one to me via email with your quotation.
• Complete parts 1 & 2 under section B of 52.209-5 by checking the appropriate boxes on page 12 of the SF1449 and return page 12 to me via email with your quotation.
• Place quotes on the attached quote sheet.
• Fill in offeror name and DUNS number at the top of each page of the quote sheet.
• The delivery address for the institution is located in block 15.
• Please ensure that you only bid on items that you can and will provide meeting the provided specifications. If you cannot provide items that you were awarded, you will be removed from the offeror list.
• It is the vendor's responsibility to ensure that the quote is received.
• Attachments cannot be over 14 Mb.
• QUOTE ONLY on Items that Meet the REQUIRED SPECIFICATIONS as provided.
• Electronically submitted quotations only amgavitt@bop.gov
• Quotations must be received no later than Thursday, February 21, 2019, 1200 P.M. EST.
• Please do NOT mail your responses.
Instructions for Shipping/Receiving:
Bread products, items 3 - 6 will be awarded as all or none basis.
Dairy products, items 1 - 2 will be awarded as all or none basis.
Bread will be shipped weekly as designated on the weekly request provided by FCI Ft. Dix, Food Service.
In effort to reduce FCI Ft. Dix Environmental footprint, bread will be shipped on reusable, plastic bakery trays on dollies stacked no more than 6 feet high.
Each dolly of bread will be marked with the institution FCI as on the weekly order that is faxed/emailed.
Mixed dollies of Bread will be labeled as to what items are on that dolly (ie, 50 pk wheat bread, 36 pk hotdog).
Eggs and Dairy will be delivered weekly according to the weekly request.
You will be notified of any differences found after items have been counted, either at time of delivery or a later time if they cannot be counted at time of delivery.
Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within three days of noncompliance notification.
All items will be closely inspected.
Items that are required to be redelivered must be provided within 24 hours of notification of the rejected items.
Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
Rejected deliveries in whole or part will be returned at the offeror's expense. Rejected items failed to be picked up within three days will be disposed of by warehouse staff.
Failure to provide product meeting the specification or of poor quality (i.e. molded, stale, etc.) will result in the order being cancelled and awarded to the next offeror that meets the requirements.
Deliveries will be made Monday thru Thursday, from 7:00 am to 2:00 pm, unless otherwise noted in the product specification section. Fort Dix Federal Bureau of Prison warehouse areas are closed Fridays and on all Federal holidays, deliveries will not be accepted on these closures.
Invoicing Instructions:
Invoice only items that have been delivered.
Invoiced items need to match items, and units of measure as shown on the purchase order. Invoices that do not match the purchase order will be returned and payment may be delayed.
The point of contact for all information regarding this solicitation is Andrea Gavitt, Contract Specialist, (570) 547-0963 x6183. Offers will be accepted via e-mail to the attention of amgavitt@bop.gov .
Andrea Gavitt, Contract Specialist, Phone 5705470963, Email amgavitt@bop.gov
