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Corrections Reform Program Coordinator

District Of Columbia, United States
Government : Military
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You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application.

Position Title: Corrections Reform Program Coordinator        
Location: Mexico City, Mexico    
Salary Level:    FS-03/02 - $69,022 - $125,091 (Equivalent GS-13/14)
Period of performance: The period of performance for this contract is twelve (12) months from the date of award with four (4) optional one-year extensions.
Issuance Date: March 27, 2019        
Closing date:    April 11, 2019
Closing Time: 3:00 PM ET        
Solicitation Number:     PSC-19-044-INL
Job description: See below

Dear Prospective Offerors:

The Department of State is seeking offers from qualified U.S. citizens to provide personal services for the subject position under a personal services contract, as described in this solicitation. Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

1.    Complete resume. In order to fully evaluate your offer your resume must include:
a.    Paid a non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for any overseas experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
b.    Specific duties performed that fully detail the level and complexity of the work.
c.    Names and contact information (phone and email) of your current and/or previous supervisor(s).
d.    Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
e.    U.S. Citizenship

Note: Resume must contain explicit information to make a valid determination that the candidate meets the experience requirements as stated in this solicitation. This information needs to be clearly identified in the resume. Failure to provide explicit information to determine qualifications for the position will result in loss of full consideration.

2.    Supplemental document specifically addressing:
a.    Each of the three (3) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per Evaluation Factor. Any additional words above the limit will neither be read nor scored.

Note: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have receive that are relevant to each Factor.

Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Complete applications must be emailed to:

Dominique Chittum
U.S. Department of State



Andrew J. Lloyd

Contracting Officer

U.S. Department of State



A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL).

The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.

This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award.

Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process.


This solicitation in no way obligates the Department of State to award a PSC contract, nor does it commit the Department of State to pay any cost incurred in the preparation and submission of the application.

Proposals must include the following and not exceed twenty (20) pages (additional pages will not be accepted or reviewed):
1)    Form SF 171 (Completed and signed)
2)    Resume and Evaluation Factor Responses
3)    Three (3) names and contact information (phone and email) of current and/or previous supervisors to serve as professional references.

Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration. Additional documents submitted beyond the requirements will not be accepted or reviewed.


Veteran's preference is not applicable to this position therefore do not submit DD-214.


Submit proposal via e-mail to the attention of:
INL/Dominique Chittum

Direct questions regarding this solicitation to:
INL/Dominique Chittum

INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal.

Mission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of state is the President's principal foreign policy advisor. The Department of State's mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

Mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL): INL is under the Under Secretary for Democracy and Human Rights (J) and works to keep Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

The International Narcotics and Law Enforcement Section (INL Mexico) is an office in the U.S. Embassy to Mexico that manages assistance activities funded under the Merida Initiative through the Department of State (DOS), Bureau of International Narcotics, and Law Enforcement Affairs (INL). The Corrections Program, established with these funds, helps the Government of Mexico (GOM) improve its prison system at the federal and state level. Mexico's federal penitentiary system has taken great strides in improving its operations in terms of security, conditions of confinement, the treatment of prisoners, professionalization of correctional staff and supervision of offenders, but much remains to be done in terms of security improvements, achieving and maintaining international accreditation. The Mexican state penitentiary system, despite improvements, remains one of the most neglected components of public security and is plagued by overcrowding, violence, lack of funding and corruption.

The Corrections Reform Program Coordinator is the lead subject matter expert on corrections in Mexico and interacts on a daily basis with GOM corrections officials at state and federal levels and responds to requests for U.S. assistance.

The Coordinator will continue to plan, design, develop, implement, monitor, budget, and evaluate the program in coordination and consultation with the Security and Law Enforcement Program Supervisor for INL Mexico.

In addition, the Coordinator advises on wide-ranging policy and technical corrections matters relative to U.S. contributions and participation in penitentiary development programs. The Coordinator works with the GOM to develop and implement basic and advanced projects to improve the capacity of Mexican federal and state corrections systems.

Under the direct supervision of the Mexico City-based INL/ Security and Law Enforcement Program Officer or his/her designee, the Corrections Reform Program Coordinator will perform the following duties:

Assess and Advise:
•    Participate in the continual analysis and evaluation of training programs for Mexican correctional institutions, to include assessments of the organizational and operational capacities of the various elements and areas for improvement.

•    Support and enhance the American Correctional Association (ACA) accreditation process throughout the country of Mexico to include ACA-MEX chapter.

•    Develop and implement a standardized process to support state facilities in the allocation of INL resources based on the strategic plan and facility needs.

•    Advise on security issues and assistance to federal and state corrections systems throughout Mexico.

•    Provide guidance to senior Mexican corrections officials in the development and implementation of sound correctional security practices and audits.

•    Provide technical input to USG personnel on best correctional practices, as well as analysis of events that occur in the penitentiary system.

•    Provide support to the GOM on Security Threat Group program development and implementation.

•    Provide support to the GOM in Prison design and Construction recommendations.

Maintain Political Liaison:
•    Generate support for and actively advance U.S. policy objectives with key Mexican officials.

•    Work with U.S. agencies at Post, to include the U.S. Department of Justice, American Citizen Services, and law enforcement agencies within the US embassy coordinating the implementation of US policy objectives.

Program Planning, Development, and Execution:
•    Plan, develop, and execute projects in accordance with U.S. Embassy and State Department goals and objectives and in close consultation with the Government of Mexico.

•    Provide strategic planning and process development on all phases of project execution from development though implementation, including planning, scheduling, budgeting, monitoring, and coordination.

•    Work with Mexican federal and state corrections agencies to develop opportunities for U.S. assistance.

•    Submit training initiatives for federal and state corrections agencies to access in country training and coordinate opportunities for Mexican federal and state corrections programs and their corrections academies with the ability to attend specialized training.

•    Replicate INL Mexico's Corrections Programming best practices regionally through close cooperation with other INL offices and with Washington.

Contracting and Budget Planning:
•    Responsible for the planning, design, development, implementation, monitoring, budgeting, and evaluation of the Program and identify logistical requirements.

•    Assist with the procurement of technical services, training, and equipment; monitor procurement actions, including drafting source-origin waivers, bid solicitations, scopes of work, delivery, and acceptance of items procured to support the Corrections Program.

•    Develop budget plans for the INL Mexico Corrections Program, ensuring that projects accordance with policies and objectives of the administration's strategy.

•    Negotiate with host government officials on projects to support U.S.-host country objectives to counter narcotics and organized crime.

End Use Monitoring:
•    Ensure USG-provided commodities are effectively utilized and no fraud, waste, or mismanagement occurs in the program through continuous oversight and end-use monitoring at all sites. Develop an internal process within Security and Law Enforcement (SLE) to monitor USG provided equipment.

Working and Supervisory Responsibilities:
•    Manage contracts, memorandums of understanding (MOUs), grants, and inter-agency agreements (IAAs) to achieve program objectives. Serve as the Agreement Officer Representative Officer (AOR) on grants and IAAs. Manage staff contracts within allocated funding and contractual parameters.

•    As directed by the Security and Law Enforcement team Program Officer, supervise Corrections staff and provide work guidance to other contractors funded under the program.

Briefing and Reporting:
•    Prepare, coordinate, and assure the timely issuance of both periodic reports on the federal and state corrections programs.

•    Work with INL systems team to ensure that INL systems related the Corrections Program are functioning properly. Update the Corrections Tracker and approve trip reports.

•    Prepare periodic status reports, budget reports, and program reviews.

•    Brief Department, Congressional, Staff Delegations and other selected international dignitaries on the U.S. and host government criminal justice programs as they pertain to the corrections program.

•    Brief the Director of INL Mexico City and other appropriate Country Team members on issues, significate developments and the status of the corrections program.

•    Obtain Contracting Officers Representative (COR) certification within three months of assuming position at post. Certification as State Department COR will be achieved by either resident or online training with the Foreign Service Institute (FSI).

•    Participate in ongoing FAC P/PM training and complete course work equivalent to the Entry Level FAC P/PM certification within 12 months of hiring.

•    Complete the Introduction to Working in an Embassy (PN113) distance-learning (DL) course through the Foreign Service Institute (FSI) within the first six (6) months of arriving at Post.
•    Completes the mandatory Foreign Affairs Counter-Threat (FACT) Course (OT610) prior to deployment to Post.

•    If applicable - Consultations with the INL Program Office may be required.

The Corrections Reform Program Coordinator reports to the Security and Law Enforcement Program Officer for INL Mexico. This position supervises a team that currently includes locally employed staff (LES), and provides work guidance to several corrections staff assigned to the corrections program.

Individual must be able to manage corrections reform projects in a foreign country, including promoting U.S. interests with Mexican and international officials, ensuring sustainability of projects through provision of appropriate training and maintenance, and integrating competing needs of U.S. law enforcement agencies, state and local governments along the U.S.-Mexican border, and GOM entities involved in corrections reform activities.

The Corrections Reform Program Coordinator performs a broad range of tasks related to a complex foreign assistance program in Mexico. The INL programs have a significant impact on Embassy operations including those of other USG agencies. An essential part of the complexity will be the identification of the project parameters with the GOM counterpart(s) and the subsequent negotiation of goals.

The Corrections Reform Program Coordinator will work closely with INL personnel, other USG law enforcement agencies within the Mission, contractors implementing INL projects and GOM counterparts.

1.    U.S. citizenship with the ability to obtain and maintain Department of State Secret level security and medical clearances.
2.    Bachelor's degree from an accredited U.S. college or university in any discipline.
3.    The requirement for a Bachelor's degree may be substituted for four (4) years of experience in U.S. corrections at or above the rank of associate warden (or the equivalent).
4.    A minimum of ten (10) years of experience in U.S. or international civilian correctional institution. Two (2) years of this experience may be substituted by law enforcement experience as a sworn officer, law, or military detentions experience.
5.    Proficient in Microsoft Office suite.
6.    Proficiency in Spanish at the FSI 3/3 level (equivalent). Ability to hold official meetings in Spanish.
7.    A minimum of two (2) years of experience supervision an U.S. civilian corrections division; plus an additional two (2) years of experience at the rank of warden or associate warden.

(Used to determine the competitive ranking of qualified offerors in comparison to other offerors.) Offerors should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.

Factor 1    Work Experience                        (30 points)
Demonstrated work experience in the field of international corrections reform and U.S. correctional policies and procedures. Experience related to analyzing correctional operations, instituting training programs and supporting official oversight and accreditation efforts.

Factor 2    Management Experience                    (25 points)
Demonstrated management experience, including budget preparation, goods and services procurement, grants or contract managements, and project implementation and oversight. Management experience will show work with increasing scope and responsibilities at the executive or managerial level.

Factor 3    Ability to communicate                    (15 points)
Demonstrated experience in coordinating and negotiating with U.S. government agencies, foreign government agencies, state agencies, international organizations, and/or the private sector. Demonstrated ability to communicate both orally and in writing, in both English and Spanish; this includes preparing well-written reports and giving oral briefings to senior officials.

BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements will be further evaluated based on scoring of the Evaluation Factor responses. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Failure to specifically address the Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

The Offeror Rating System is as Follows:

Evaluation Factors have been assigned the following points:
Factor #1 - 30
Factor #2 - 25
Factor #3 - 15
Total Possible - 70 Points

Interview Performance - 30 points

Satisfactory Professional Reference Checks - Pass/Fail (no points assigned)
Past performance evaluation of applicant's ability to perform under the contract. In conducting the evaluation, the U.S. government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.

Total Possible Points: 100

The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. INL will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant's writing, presentation, and communication skills. In the event that an applicant has fully demonstrated his/her qualifications and there are no other competitive applicants, INL reserves the right to forego the interview process. Professional references will be evaluated for applicants being considered for selection.

For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements.


•    Employee's FICA/Medicare Contribution
•    Contribution toward Health and Life Insurance
•    Pay Comparability Adjustment
•    Annual Increase
•    Eligibility for Worker's Compensation
•    Annual, Sick and Home Leave
•    401K Plan
•    MEDVAC (provided by DOS Med)

•    Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post
•    Housing Allowance
•    Post Allowance
•    Supplemental Post Allowance
•    Maintenance Allowance (SMA)
•    Education Allowance
•    Educational Travel (full-time United States based secondary)
•    Post Hardship Differential
•    Danger Pay
•    Shipment of HHE, UAB, POV and Consumables


Dominique A. Chittum, Contract Specialist, Email

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