Bladder Scanners
(i) This is a combined synopsis/solicitation for BLADDER SCANNER, BRAND NAME OR EQUAL, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated.
(ii) The solicitation number is 36C24418Q9328/BLADDER SCANNER/460 and is issued as a request for quotation (RFQ). In the subject line when returning the quote please use the full solicitation number.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95
(iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS code 339112 has a small business size standard of 750
(v) Contract Line Items (CLIN):
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
20.00
EA
__________________
__________________
Scanner, Bladder,
LOCAL STOCK NUMBER: MDSB10700
0002
20.00
EA
__________________
__________________
Stand, MOB, w/Basket
LOCAL STOCK NUMBER: MDSMRC700
0003
8.00
EA
__________________
__________________
Verathon Trade-In, Working Models
LOCAL STOCK NUMBER: Verathon
GRAND TOTAL
__________________
DELIVERY SCHEDULE
ITEM NUMBER
QUANTITY
DELIVERY DATE
0001
SHIP TO:
460 WILMINGTON DEPARTMENT OF VETERANS AFFAIRS
ED BLD 5 RAIMI
1601 KIRKWOOD HWY
WILMINGTON, DE 19805
USA
20.00
30 DAYS ARO
MARK FOR:
Abiodun Raimi
(302) 994-2511X 4796
Abiodun.Raimi@va.gov
0002
SHIP TO:
SAME AS CLIN 0001
20.00
SAME AS CLIN 0001
0003
SHIP TO:
SAME AS CLIN 0001
8.00
SAME AS CLIN 0001
(vi) BRAND NAME OR EQUAL PRODUCTS
In accordance with VAAR 811.104-71 (b), based on the inclusion of FAR 52.211-6, Brand Name or Equal (AUG 1999) and VAAR 852.211-73, Brand Name or Equal (JAN 2008), offerors proposing to furnish an equal product other than referenced in the solicitation, shall insert the following description for each equal product (See also VAAR 852.211-73 (c)(1) and (c)(2).
Manufacturers
Name: ____________________________________________________________________________.
Brand: _______________________________________________________________________
Model No.:____________________________________________________________________
Salient Features Must include:
Measurement Accuracy bladder volume measurement accuracy with less than B1 7.5% (100-999 mL) or B1 7.5mL (0-100mL) error rate.
Must allow for:
One mode scanning for all patient types
visual/color cues to indicate proper aiming
Simple point and click use, automated 3D volume acquisition, requires no manual probe fanning, minimizes user error and optimizes clinical workflows
Durable medical-grade design and simplified cleaning for compliance with hospital disinfectant standards On-site repairs
No calibration required
Trade ins of 8 units
Must be able to print results from unit
Must include battery charger and probe
Probe must scan 12 planes (produce 3 dimensional images)
Should be able to view ultrasound images B Mode View the ultrasound image as pairs of two dimensional, orthogonal planes from the three dimensional scan and C Mode View the ultrasound image as a cross section view of the three dimensional scan. Ultrasound clips and still images should be able to be recorded, saved, and transferred to patient data records if required.
Should be able to import exams onto USB drive or SD card
Onboard tutorial
Must include mobile stand
Must be able to be cleaned with PDI wipes
And must require no routine calibration beyond normal institutional preventative maintenance
Must incorporate medical-grade materials for all major system components, heavy-duty connectors, and user-replaceable rechargeable batteries
Statement of Work: Bladder Scan
This request seeks a solution to a better bladder scan machine that could help with clinical decision and care management. The bladder scan shall help in the determination of bladder function and fluid status. It is through a good bladder scan that a provider could detect that functioning nature of the bladder, the muscle and the nerves that help in the urine formation and utilization and excretion.
This bladder scan machine will make the current work less burdensome to the nurses and makes provider decisions less problematic. It will help with data quality as well. As a patient condition and urinary function can change in a matter of hours, it is critical to have good bladder scan that provide all necessary information and be able to adjust care management plan.
The primary user of this machine will be clinical nurses, providers and other allied healthcare workers that need to know the kidney function. These are people that will be able to analyze every data that the scan is providing adequately.
Main reasons for this bladder scan are:
Appropriate response to the fluctuation in renal function of the patient
Clinical decision that is based on quality data
Collection of bladder function data to prepare clinical staff and providers in their clinical decision making
Determine accurate residual urine and proper identification of the bladder segment/s of the bladder with potential problems
To be able to do all these functions, an automated bladder scan machine will be required. Easiest device that is easily adaptable to the changing patient renal needs. The machine should be the best in class image quality and there should be no software updates charges.
Vendor will provide on-site training to super users on general functionality, data interpretation and how to adjust the screen.
There is a need for a reliable and dependable bladder scan to match the changing nature of healthcare delivery system. The clinical staff rely on quality data for decision making which is most likely be possible through a new updated bladder scan machine.
The benefit ranges from urinary tract infection, excellent patient satisfaction and manageable workload.
SECURITY REQUIREMENTS
Contractor will be required to comply with physical security guidelines if entering the building by either checking in with the VA Police each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police.
If the Contractor will potentially have access to Veterans in the clinic, then the Contractor must be escorted by appropriate VA personnel at all times while performing work in sensitive areas. If this install cannot take place during non-clinic hours, the Contractors will need to read and sign the Contractor Rules of Behavior and take the Privacy & HIPAA hard copy training unless the PO has some other training for them.
If swapping out Equipment : Also Contractor needs to know that NO Hard Drives leave the facility, If contractor is removing a device and replacing it with a new one, the hard drive in the old device MUST be removed by IT before the device can be taken off station.
(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:
CLAUSES:
52.211-6 Brand Name or Equal (AUG 1999)
52.214-21 Descriptive Literature (APR 2002)
852.211-73 Brand Name or Equal. (JAN 2008)
852-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
(a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.B No remanufactures or gray market items will be acceptable.
B
(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.B All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.B Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor toB replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.B
(ix) Evaluation of this requirement will be based on PRICE ONLY.
(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.
(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:
(End of Clause)
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://farsite.hill.af.mil
https://acquisition.gov/far
(End of Clause)
852.203-70 Commercial Advertising (JAN 2008)
852.246-71 Inspection (Jan 2008)
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)
52.219-28 Post Award Small Business Program Representation (JUL 2013)
52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (APR 2015)
52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)
52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)
52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
(xiii) Additional conditions:
All responses must include verification that each specification outlined in Section (vi) is met.
All interested parties shall be registered, active and verified with the following sites to be considered for award.
SAM:
http://www.sam.gov
VETBIZ
https://www.vip.vetbiz.gov/Public/Search/Default.aspx
(xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.
(xv) Quotes must be emailed to amanda.saunders@va.gov and received no later than 7/9/18 NOON EST on the close date. Quote may be submitted on this document or the vendor s own form.
Quotes may be submitted on this document (If you use this form, Include your company information name, address, phone number, POC, POC email, and DUNS #) or the vendor s own form.
If you are not the manufacturer then an AUTHORIZED DISTRIBUTOR LETTER needs to be provided with your quote in order to be considered for the award.
(xvi) For information regarding the solicitation, please contact Amanda Saunders at Amanda.saunders@va.gov ; NO PHONE CALLS WILL BE ACCEPTED
AMANDA SAUNDERS
AMANDA.SAUNDERS@VA.GOV
amanda.saunders@va.gov
