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A&E Services North Central Regional Office

Texas, United States
Government : Federal
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The Federal Bureau of Prisons (BOP), North Central Regional Office (NCRO), anticipates the need for a multiple award, indefinite delivery indefinite quantity (IDIQ), firm fixed-price contract for supplemental architect-engineering (A/E) services, with a one year base requirement and up to four option years. While the Government anticipates multiple awards, no more than two awards are expected.

The services will be for various BOP facilities in the North Central Region to include 17 site locations in the states of Colorado, Illinois, Iowa, Indiana, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, and Wisconsin. Disciplines and services may include, but are not limited to: architecture, electrical, mechanical, structural, civil and geotechnical engineering, elevator, life safety, fire safety, code-compliance, LEED certification, Section 106, hazardous material consultant services, life safety inspections, investigations, land surveys, materials testing services, comprehensive subsurface investigations, preparation of construction documents, estimates, bidding services, construction administration and/or assistance to BOP staff in the preparation of in-house designs or related work. Services may also include special studies, reports, programming, site evaluations, environmental assessment for remediation, and other associated work.

Most projects will take place in a fully occupied, fully operational, secure correctional environment. Most projects require complex design effort and detail along with extensive coordination between design disciplines, the institution, and the Regional Office during design and construction. Institutions, located at a total of seventeen (17) different site locations in the North Central Region, are comprised of two (2) prison complexes, two medical facilities, several institutions, and satellite camps. Projects at select institutions may involve issues of national security.

Given the close coordination needed between the successful firms and the Regional Office, selection of firms will be limited geographically to those located within a 50-mile radius of the NCRO, located at 400 State Avenue, Tower II, Suite 800, Kansas City, Kansas 66101.

Firms are to perform services as required by the issuance of individual task orders. The guaranteed annual minimum amount of each contract is $10,000.00 and the estimated annual maximum is $5,000,000.00. The maximum amount of any individual task order is $5,000,000.00. Services will be required for a one-year base period with four one-year option periods for a total of up to sixty months from the date of award.
The North American Industrial Classification System (NAICS) code applicable to this requirement is 541310 (Architectural Services). Interested firms must be registered in the System for Award Management (SAM) at NAICS code 541310 must be included where applicable in the registrations. The current size standard for the NAICS code is $7.5 million average annual receipts for the firms preceding three fiscal years. Firms larger than this average will be considered large business and will be required to submit a small business subcontracting plan if selected to submit a proposal, unless the services will be completed fully in-house by the firm for the entire contract duration.

This requirement will be fulfilled pursuant to Federal Acquisition Regulation (FAR) 36.6 and The Brooks Act.

Pursuant to FAR 36.209 and 36.606(c), for any firm(s) receiving award under this requirement, no construction contract may be awarded to the firm (including any of its subsidiaries or affiliates) that designs the corresponding project.

Firms having the capabilities to perform the services described in this announcement are invited to respond by submitting Parts I and II of the Standard Form 330 (Architect­Engineer Qualifications) dated not more than 12 months before the date of this synopsis. The current version (8/2016) of the form, along with any extra pages/sections, may be retrieved from (type "SF330" in the Find a Form search). Include a cover letter detailing the firm's name and address (as registered in SAM), DUNS #, TAX ID (TIN) #, and the main point of contact for the company throughout the solicitation process.

Submissions should be on standard 8.5" x 11" format. No extraneous attachments.

Selection criteria will be based on the following evaluation factors:
1. Firms Capacity and Capability (20%)
a. Site make up of firm and any consultants; available personnel by discipline
b. Production and quality control systems and techniques
2. Proposed Project Team and Organization (30%)
a. Key personnel proposed by the firm and any consultants
b. Professional qualifications and relevant experience, individually and as a team
c. The firm's organization and management plan
3. Experience and Performance (50%)
a. Experience by the firm, proposed key personnel and the project team and any consultants, including experience with projects or comparable size and complexity
b. Knowledge of the general project locality
c. Experience and performance demonstrated by description to recent projects by the firm, proposed key personnel and the remaining project team consultants
d. Narrative and visual evidence of the firm's ability with respect to functional and aesthetic quality of past projects and cost and schedule control
e. Conciseness, clarity, and completeness of the firm's submittal (experience with correctional facilities is not mandatory)

Submit details (maximum of one page per project) of not more than five significant and/or complex renovation projects completed in the past five years (Utilize Section F of the SF-330). Identify the lead designer and address the design approach with salient features for each project. Discuss how the client's program, function, image, mission, economic, schedule and operational objectives were satisfied by the overall design/planning solution. Include tangible evidence where possible such as certificates, awards, peer recognition, etc., demonstrating design excellence. Provide a client reference contact for each project, including name, title, address, phone, fax, and email. Submit resumes of key personnel outlining commitment to projects and qualifications and relevant experience as individuals and as a team.

Submit a narrative outline of not more than one page, with examples, describing the firm's project management planning, coordination, scheduling and production facilities, capabilities and techniques for both design and construction inspection, and the firm's commitment to opportunities for small, minority and women owned business (Utilize Section H of the SF-330).

Submit a narrative outline (maximum one page) with examples describing the firm's ability to evaluate/develop accurate preliminary project budgets, ability to control project costs during design process, ability to design within funding limitations, methods used to coordinate construction documents, work of various engineering disciplines, and provide general production quality control (Utilize Section H of the SF-330).

Submit via email to Michelle Morgan, All responses must be received no later than April 24, 2019 10:00 AM CST. Failure to submit all required information may result in rejection. Based on these submissions, a short list of no more than six firms will be selected for an interview. Note: email attachments may not exceed 14 megabytes (total of all attachments in any single email message). Attachments larger than this will be rejected by our network. Alternatively a CD-ROM may be mailed and delivered by the date and time specified above to: Michelle Morgan, BOP Field Acquisition Office, U.S. Armed Forces Reserve Complex, 346 Marine Forces Dr., Grand Prairie, TX 75051.

Firms should be prepared to discuss their submittals and to demonstrate their ability to fulfill the contract requirements. Firms will be selected for contract award based on submissions and interviews. After the SF-330 review and interview process, selected firms will be asked to submit a formal proposal and must be prepared to negotiate overhead, profit, and hourly rates for anticipated disciplines for use in negotiating firm-fixed-price contract award as well as firm-fixed-price task orders to be completed under the contract.

This acquisition will be accomplished utilizing full and open competition. Both large and small businesses may respond.

Faith-based and community-based organizations can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible.
If you have questions about SAM, Government procurements in general, or need assistance in the preparation of you bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to

Michelle R Morgan, Contract Specialist, Phone 972-352-4504, Fax 972-352-4545, Email

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