SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S)
Cartrefi Cymunedol Gwynedd
Units 6 and 7 , Llys Castan , Parc Menai,
Contact: Mick Butler
Attn: Richard Roberts
LL57 4FD Bangor
UNITED KINGDOM
Tel. +44 3001238084
E-mail:
[email protected]
Internet address(es)
General address of the contracting authority
http://www.ccgwynedd.org
Address of the buyer profile
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA7901
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Housing and community amenities
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
II.1.1)
Title attributed to the contract by the contracting authority
Gas and Associated servicing (Breakdown and Maintenance) Contract.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
Service category: No 1
Main place of performance Properties within the County of Gywnedd, North Wales.
NUTS code UKL12
II.1.3)
The notice involves
A public contract
II.1.4)
Information on framework agreement
Framework agreement with a single operator
II.1.5)
Short description of the contract or purchase(s)
Cartrefi Cymunedol Gwynedd Cyfngedig is a newly formed registered
social landlord and is responsible for management of 6300 units of
housing stock.
The stock is mainly concentrated in the towns of Caernarfon,
Pwllheli, Dolgellau, Bala Towyn and Bangor in the county of Gwynedd
North Wales.
It is seeking suitably experienced contractors to undertake its
gas and associated servicing breakdown and maintenance contract. which
includes the following activities:
— 3 Star Gas Servicing to individual properties,
— 3 Star Gas Servicing to Communal properties,
— solid fuel servicing,
— oil appliance servicing,
— appliance safety checks to void properties.
The contract will be for an initial period of 3 years with the
possible extension of up to a further two years dependent on
performance .
The contracting authority are seeking expressions of interest
from suitably qualified and experienced organisations to work as
strategic partners with the organisation their consultants and other
contractor partners in order to deliver the contract.
II.1.6)
Common procurement vocabulary (CPV)
50000000, 50720000, 50531200, 50531100, 45331000, 45331110
II.1.7)
Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)
Division into lots
No
II.1.9)
Variants will be accepted
Yes
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope
Annual servicing, breakdown and maintenance to Gas Solid Fuel and
Oil appliance within the CC Gwynedd housing stock. To a total of 6300
properties.
Excluding VAT 920 000 GBP
II.2.2)
Options
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 4.10.2010. Completion 3.10.2013
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required
These will be detailed within the ITT.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
To be specified within the ITT.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Any consortia bid will only be accepted if they are formed into a legal entity at the time of submission.
III.1.4)
Other particular conditions to which the performance of the contract is subject
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if
requirements are met: (1) All candidates will be required to produce a
certificate or declaration demonstrating that they are not bankrupt or
the subject of an administration order, are not being wound-up, have
not granted a trust deed, are not the subject of a petition presented
for sequestration of their estate, have not had a receiver, manager or
administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of
the candidate has not been convicted of conspiracy, corruption,
bribery, or money laundering. Failure to provide such a declaration
will result in the candidate being declared ineligible and they will
not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a
criminal offence relating to the conduct of their business or
profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State
in which they are established, regarding registration on the
professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation
in providing any information required, may be declared ineligible and
not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are
licensed, or a member of the relevant organisation, in the State where
they are established, when the law of that State prohibits the
provision of the services, described in this notice, by a person who is
not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating
to the payment of social security contributions under the law of any
part of the United Kingdom or of the relevant State in which the
candidate is established.
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating
to the payment of taxes under the law of any part of the United Kingdom
or of the relevant State in which the economic operator is established.
III.2.2)
Economic and financial capacity
Information and formalities necessary for evaluating if
requirements are met: 1) All candidates will be required to provide a
statement, covering the 3 previous financial years including the
overall turnover of the candidate and the turnover in respect of the
activities which are of a similar type to the subject matter of this
notice.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if requirements are met:
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of
their managerial staff; and those of the person(s) who would be
responsible for providing the services or carrying out the work or
works under the contract;
(3) A list of works carried out over the past 5 years, detailing
the value of the consideration received; when and where the work or
works were carried out; and whether they were carried out according to
the rules of the trade or profession and properly completed.
III.2.4)
Reserved contracts
No
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession
No
III.3.2)
Legal
entities should indicate the names and professional qualifications of
the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.1)
Type of procedure
Restricted
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the
criteria stated in the specifications, in the invitation to tender or
to negotiate or in the descriptive document
IV.2.2)
An electronic auction will be used
No
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority
N/A
IV.3.2)
Previous publication(s) concerning the same contract
IV.3.3)
Conditions for obtaining specifications and additional documents
IV.3.4)
Time-limit for receipt of tenders or requests to participate
12.6.2010 - 12:00
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
11.6.2010
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
English.
Other: Welsh.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT PROCUREMENT
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)
ADDITIONAL INFORMATION
Buy4Wales Reference Number: 21418.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures
The Royal court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Body responsible for mediation procedures
The Royal court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.2)
Lodging of appeals
VI.4.3)
Service from which information about the lodging of appeals may be obtained
Office of Government Commerce
Roseberry Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
13.5.2010