CONTRACT NOTICE - UTILITIES
SECTION I: CONTRACTING ENTITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S)
Severn Trent Water
2297, Coventry Road
Attn: Ellen Townsend
B26 3PU Birmingham
UNITED KINGDOM
Tel. +44 1217223014
E-mail:
[email protected]
Fax +44 1217224152
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)
MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY
Water
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
II.1.1)
Title attributed to the contract by the contracting entity
E Sourcing & Contract Management Platform.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
Service category: No 27
Main place of performance Including but not limited to various
locations within the Severn Trent area. This area stretches from the
Humber Estuary to the Bristol Channel and from mid Wales to the East
Midlands.
NUTS code UK
II.1.3)
The notice involves
A public contract
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s)
The overall requirement is for a online E Sourcing software
platform to meet STW procurement business needs. This includes: EU
Advert, Automated expression of interest, RFI, RFP, Auction, Contract
Management functionality.
II.1.6)
Common procurement vocabulary (CPV)
II.1.7)
Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8)
Division into lots
No
II.1.9)
Variants will be accepted
No
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope
The overall requirement is for provision of and support to an
online E Sourcing software platform to meet STW procurement business
needs. This includes: EU Advert, Automated expression of interest, RFI,
RFP, Auction, Contract Management functionality. Additional
Information: Please note the following: Suppliers must be able to
provide the end to end E-sourcing solution encompassing the above.
Responses must be provided for Lot 1 in accordance with the
instructions detailed in the Pre-qualification Questionnaire. Suppliers
can only submit a response for the total lot. The Lot will only be
awarded to one supplier.
STW reserve the right to award a contract up to 7 years in duration including options.
II.3)
DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION
Duration in months: 84 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3)
Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded
III.1.4)
Other particular conditions to which the performance of the contract is subject
No
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if
requirements are met: Applicants are required to complete a
Pre-Qualification Questionnaire (PQQ), access to which will be granted
upon receipt of email to email address listed in section I.1.
The Contracting Authority will evaluate all responses to the PQQ
document including the eligibility of applicants in line with
Regulation 26 of the Utilities Contracts Regulations 2006.
As a minimum suppliers must be able to satisfy the conditions
listed below and under section III.2.3 Technical Capacity to progress
beyond the PQQ:
In addition successful suppliers must hold:
Employers Liability Insurance cover of at least 5 000 000 GBP.
Public Liability Insurance cover of at least 5 000 000 GBP.
Severn Trent Water intends to take UP TO a maximum of 4 suppliers
through to the Request For Proposal stage, based on the highest scoring
responses that meet the pre-requisites.
III.2.2)
Economic and financial capacity
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if
requirements are met As a minimum suppliers must be able to satisfy the
conditions listed below:
The ability to provide an End to End procurement application that
delivers in realtime a managed and controlled process covering:
1. Creation and publishing of OJEU notices (Advert and Award).
2. A contract opportunities listing area (website) for OJEU requirements.
3. Suppliers have ability to self-register and submit expression of interest (removing the need for buyer to invite them in).
4. PQQ creation complete with pre-requisite/gateway question
functionality, multiple question types, messaging function,
auto-scoring and award.
5. PQQ supports creation and scoring of multiple Lots.
6. RFP creation complete with pre-requisite/gateway question
functionality, multiple question types, messaging function, online
scoring and award.
7. RFP supports creation and scoring of multiple Lots.
8. Ability to customise scoring of RFP's to be in either points or percentage.
9. Ability to mass-download all participant attachments.
10. Full E-auction functionality that supports multiple formats and is compliant with Bid Transformation for 'MEAT' auctions.
11. Award and contract creation to include:
(i) online contract clause negotiation and version control.
(ii) hierarchical escalation of approvals to predefined job roles dependant on which clause has been amended.
12. Contract management functionality to include:
(i) Performance assessment via email driven survey, with gap analysis and reporting on results.
(ii) Contract documentation repository, with hierarchal structure, and notification of periodic appraisal dates.
13. Ability for Buyers/Suppliers to develop projects/responses offline and upload.
14. System to be workflow lead with online approval and process control integrated throughout process.
15. Full reporting on projects with standard suite and customisable options.
III.2.4)
Reserved contracts
No
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reservedto a particular profession
No
III.3.2)
Legal
persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.1)
Type of procedure
Negotiated
Candidates have already been selected No
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Functionality. Weighting 50
2. Support. Weighting 30
3. Implementation. Weighting 10
4. Price. Weighting 10
IV.2.2)
An electronic auction will be used
Yes
An E-RFP / E-auction may or may not be used. You will be informed.
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting entity
IV.3.2)
Previous publication concerning the same contract
No
IV.3.3)
Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4)
Time limit for receipt of tenders or requests to participate
14.6.2010 - 09:00
IV.3.5)
Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)
Minimum time frame during which the tenderer must maintain the tender
IV.3.7)
Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT PROCUREMENT
No
VI.2)
CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS
No
VI.3)
ADDITIONAL INFORMATION
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures
VI.4.2)
Lodging of appeals
VI.4.3)
Service from which information about the lodging of appeals may be obtained
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
14.5.2010