SECTION I: CONTRACTING AUTHORITY
I.1)
NAME,
ADDRESSES AND CONTACT POINT(S)
Borough and County of the Town of Poole, Poole High
School,
Wimborne road
Attn: Ms. C. Richards
BH15 2BW Poole
UNITED KINGDOM
E-mail:
[email protected]
Fax +44 1202662043
Further information can be obtained at: As in above-mentioned
contact point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: Head Teacher,
Poole High School
Wimborne road
BH15 2BW Poole
UNITED KINGDOM
I.2)
TYPE OF
THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
Education
The contracting authority is purchasing on behalf of other
contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
II.1.1)
Title
attributed to the contract by the contracting authority
UK-Poole: poole high school insurance.
II.1.2)
Type of
contract and location of works, place of delivery or of performance
Services
Service category: No 6
Main place of performance Poole High School, Poole, Dorset.
II.1.3)
The notice
involves
A public contract
II.1.4)
Information
on framework agreement
Estimated total value of purchases for the entire duration of the
framework agreement
estimated cost excluding VAT 300 000 GBP
II.1.5)
Short
description of the contract or purchase(s)
Insurance services. Accident insurance services. Legal insurance
and all-risk insurance services. Motor vehicle insurance services.
Damage or loss insurance services. Fire insurance services. Property
insurance services. Liability insurance services. Professional liability
insurance services.
II.1.6)
Common
procurement vocabulary (CPV)
66510000, 66513000,
66514110,
66515100, 66515200, 66516000, 66516500,
66512100,
66515000
II.1.7)
Contract
covered by the Government Procurement Agreement (GPA)
No
II.1.8)
Division
into lots
No
II.1.9)
Variants
will be accepted
Yes
II.2)
QUANTITY
OR SCOPE OF THE CONTRACT
II.2.1)
Total
quantity or scope
Provision of a comprehensive insurance service to the school.
Contract is for three years with an option to extend for a maximum of 2
years (3+1+1).
II.2.2)
Options
II.3)
DURATION
OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.10.2010. Completion 30.9.2013
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND
TECHNICAL INFORMATION
III.1)
CONDITIONS
RELATING TO THE CONTRACT
III.1.1)
Deposits
and guarantees required
III.1.2)
Main
financing conditions and payment arrangements and/or reference to the
relevant provisions regulating them
III.1.3)
Legal form
to be taken by the group of economic operators to whom the contract is
to be awarded
Joint and several liability.
To be assumed by all group bidders before acceptance. Insurance
conpanies and/or Lloyds underwriters wishing to participate may submit
requests.
III.1.4)
Other
particular conditions to which the performance of the contract is
subject
Yes
Potential suppliers may be asked to produce an overview of
services provided to the public sector over the last 3 years and details
of 3 clients receiving similar services.
III.2)
CONDITIONS
FOR PARTICIPATION
III.2.1)
Personal
situation of economic operators, including requirements relating to
enrolment on professional or trade registers
Information and formalities necessary for evaluating if
requirements are met: (a) is bankrupt or is being wound up, where his
affairs are being administered by the court, where he has entered into
an arrangement with creditors, where he has suspended business
activities or is in any analogous situation arising from a similar
procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy,
for an order for compulsory winding up or administration by the court
or of an arrangement with creditors or of any other similar proceedings
under national laws and regulations;
(c) has been convicted by a judgment which has the force of res
judicata in accordance with the legal provisions of the country of any
offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any
means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of
social security contributions in accordance with the legal provisions of
the country in which he is established or with those of the country of
the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes
in accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the
information required under this Section or has not supplied such
information;
(h) has been the subject of a conviction for participation in a
criminal organisation, as defined in Article 2(1) of Council Joint
Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as
defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of
Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the
meaning of Article 1 of the Convention relating to the protection of the
financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as
defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on
prevention of the use of the financial system for the purpose of money
laundering.
III.2.2)
Economic
and financial capacity
Information and formalities necessary for evaluating if
requirements are met: (b) the presentation of balance-sheets or extracts
from the balance-sheets, where publication of the balance-sheet is
required under the law of the country in which the economic operator is
established;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a
maximum of the last three financial years available, depending on the
date on which the undertaking was set up or the economic operator
started trading, as far as the information on these turnovers is
available.
Service providers will be authorised to write the classes of
insurance listed within the EU member states subject to English/Welsh
law and jurisdiction of the English/Welsh courts. Potential suppliers
may be asked to produce a certificate issued by the appropriate
insurance regulatory authority indicating the types of insurance the
insurer is authorised to provide and must comply with Department of
Trade and Industry regulations. Potential suppliers may be asked to
provide a copy of their annual report and accounts for the last 3 years,
name and address of bankers, details of the last 3 years underwriting
experience for the class of business referred to in this notice.
III.2.3)
Technical
capacity
Information and formalities necessary for evaluating if
requirements are met:
Details of membership of any professional body or association and
educational/professional qualifications/experience of all staff
providing the services. Evidence of risk management
capabilities.Information on how claims are managed, including response
timescales.
III.2.4)
Reserved
contracts
No
III.3)
CONDITIONS
SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution
of the service is reserved to a particular profession
Yes
Service providers will be insurance companies authorised to write
the classes of insurance listed within the EU member states subject to
English/Welsh law and jurisdiction of the English/Welsh courts. The
service will be regulated by the provisions of the Insurance Companies
Act 1982 and any modifications thereof.
III.3.2)
Legal
entities should indicate the names and professional qualifications of
the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1)
TYPE OF
PROCEDURE
IV.1.1)
Type of
procedure
Restricted
IV.1.2)
Limitations
on the number of operators who will be invited to tender or to
participate
Envisaged minimum number 5 maximum number 10
Objective criteria for choosing the limited number of candidates:
As detailed in the documentation.
IV.1.3)
Reduction
of the number of operators during the negotiation or dialogue
IV.2)
AWARD
CRITERIA
IV.2.1)
Award
criteria
The most economically advantageous tender in terms of the criteria
stated in the specifications, in the invitation to tender or to
negotiate or in the descriptive document
IV.2.2)
An
electronic auction will be used
No
IV.3)
ADMINISTRATIVE
INFORMATION
IV.3.1)
File
reference number attributed by the contracting authority
IV.3.2)
Previous
publication(s) concerning the same contract
No
IV.3.3)
Conditions
for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 21.6.2010 - 12:00
Payable documents No
IV.3.4)
Time-limit
for receipt of tenders or requests to participate
28.6.2010 - 14:00
IV.3.5)
Date of
dispatch of invitations to tender or to participate to selected
candidates
7.7.2010
IV.3.6)
Language(s)
in which tenders or requests to participate may be drawn up
English.
IV.3.7)
Minimum
time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions
for opening tenders
Place
At the School premises on the date and time specified in the
tender documentation, or as soon as practicable thereafter.
Persons authorised to be present at the opening of tenders Yes
Governor or Governors of the school designated for the purpose and
any duly authorised officers.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A
RECURRENT PROCUREMENT
VI.2)
CONTRACT
RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)
ADDITIONAL
INFORMATION
GO reference: GO 10052718/01.
VI.4)
PROCEDURES
FOR APPEAL
VI.4.1)
Body
responsible for appeal procedures
VI.4.2)
Lodging of
appeals
Precise information on deadline(s) for lodging appeals: The
Borough of Poole will incorporate a minimum 10 calendar day standstill
period when full reasons for the award of the contract are communicated
to tenderers electronically and 15 days if sent by other means. A
further debriefing session may be requested from the address stated in
1.1 If an appeal regarding the award of a contract has not been
successfully resolved the Public Contracts Regulations 2006 (SI 2006 No.
5) (as amended) provide for aggrieved parties who have been harmed or
are at risk of harm by a breach of the rules to take action in the High
Court. Any such action must be brought promptly (generally within 3
months). When proceedings are known to be intended or imminent the
contract award process may be suspended.
VI.4.3)
Service
from which information about the lodging of appeals may be obtained
VI.5)
DATE OF
DISPATCH OF THIS NOTICE:
27.5.2010