SECTION I: CONTRACTING AUTHORITY
I.1)
NAME,
ADDRESSES AND CONTACT POINT(S)
Transport for London
Windsor House, 45-50 Victoria street
Attn: Clive Edwards
SW1H 0TL London
UNITED KINGDOM
Tel. +44 203005401461
E-mail:
[email protected]
Further information can be obtained at: As in above-mentioned
contact point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in
above-mentioned contact point(s)
I.2)
TYPE OF
THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
Other Transport
The contracting authority is purchasing on behalf of other
contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
II.1.1)
Title
attributed to the contract by the contracting authority
Transport Coordination Centre (TCC).
The requirement is to procure a technology solution to support the
sharing of information between a range of transport agencies during
both the test events and the 2012 Games period.
II.1.2)
Type of
contract and location of works, place of delivery or of performance
Services
Service category: No 7
Main place of performance London.
NUTS code UKI
II.1.3)
The notice
involves
A public contract
II.1.4)
Information
on framework agreement
II.1.5)
Short
description of the contract or purchase(s)
Transport for London (TfL), in partnership with the Olympic
Delivery Authority (ODA) is designing and developing a Transport
Coordination Centre (TCC) which will be a hub for the coordination of
transport information during the 2012 London Games.
TfL are seeking a single systems integrator to deliver a solution
that will provide the following critical functions:
— Operator & management logging,
— Contingency plan support,
— Dashboard,
— Mapping, and
— Operating manuals.
Interested parties must have demonstrable history and experience
in the following services in context of the above functions:
— Installing control room solutions,
— Configuring control room solutions, and
— Supporting systems in a 24/7 control room environment.
It should be noted that part of the Invitation to Tender (ITT)
evaluation process will require a visit by the evaluation team to a live
operational site using your proposed solution.
II.1.6)
Common
procurement vocabulary (CPV)
II.1.7)
Contract
covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)
Division
into lots
No
II.1.9)
Variants
will be accepted
Yes
II.2)
QUANTITY
OR SCOPE OF THE CONTRACT
II.2.1)
Total
quantity or scope
The service provider must provide all services including any
potential sub-contracted services in this formal bid.
The main contract duration is estimated for 24 months and an
estimated 24 months for the maintenance and development of legacy
system.
II.2.2)
Options
Yes
description of these options: The Authority may in its absolute
discretion extend the initial 2 year period of the contract by a period
or a number of periods up to 2 years.
Bidders may provide a compliance and an alternative/variant bid.
provisional timetable for recourse to these options: in months: 24
(from the award of the contract)
II.3)
DURATION
OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND
TECHNICAL INFORMATION
III.1)
CONDITIONS
RELATING TO THE CONTRACT
III.1.1)
Deposits
and guarantees required
The Contracting Authority's requirement will be sent out in the
Invitation to Tender documents. A parent company guarantee or
performance bond may be required.
III.1.2)
Main
financing conditions and payment arrangements and/or reference to the
relevant provisions regulating them
The awarding authority's requirement will be set out in the tender
documents.
III.1.3)
Legal form
to be taken by the group of economic operators to whom the contract is
to be awarded
The Contracting Authority shall require that any Contract(s)
awarded will be entered into by a single entity on behalf of the
successful candidate(s).
III.1.4)
Other
particular conditions to which the performance of the contract is
subject
No
III.2)
CONDITIONS
FOR PARTICIPATION
III.2.1)
Personal
situation of economic operators, including requirements relating to
enrolment on professional or trade registers
Information and formalities necessary for evaluating if
requirements are met: Suppliers Instructions How to Express Interest in
this Tender: 1. Register your company on the eSourcing portal (this is
only required once) - Browse to the eSourcing Portal:
https://tfl.bravosolution.co.uk and click the link
to register - Accept the terms and conditions and click "continue" -
Enter your correct business and user details - Note the username you
chose and click "Save" when complete - You will shortly receive an email
with your unique password (please keep this secure) 2. Express an
Interest in the tender - Login to the portal with the username/password -
Click the "PQQs / ITTs Open To All Suppliers" link. (These are
Pre-qualification questionnaires or Invitations to Tender open to any
registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the "Express Interest" button in the "Actions" box on
the left-hand side of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page.
(This is a secure area reserved for your projects only) - You can now
access any attachments by clicking the "Settings and Buyer Attachments"
in the "Actions" box 3. Responding to the tender - You can now choose to
"Reply" or "Reject" (please give a reason if rejecting) - You can now
use the "Messages" function to communicate with the buyer and seek any
clarification - Note the deadline for completion, then follow the
onscreen instructions to complete the PQQ/ ITT - There may be a mixture
of online & offline actions for you to perform (there is detailed
online help available) You must then publish your reply using the
publish button in the "Actions" box on the left-hand side of the page.
If you require any further assistance please consult the online help, or
contact the eTendering help desk.
III.2.2)
Economic
and financial capacity
Information and formalities necessary for evaluating if
requirements are met: Specific information shall be required in a
pre-qualification questionnaire.
Interested parties should note that they may be additionally
required to supply.
Copies of at least 3 years of their audited accounts. Services of
an independent.
Third party financial assessment agency may also be used.
III.2.3)
Technical
capacity
Information and formalities necessary for evaluating if
requirements are met:
Specific information shall be required in a pre-qualification
questionnaire and the ITT if invited at a later stage.
Minimum level(s) of standards possibly required
Interested parties must have demonstrable history and experience
in the following services in context of the above functions:
— Installing control room solutions,
— Configuring control room solutions, and
— Supporting systems in a 24/7 control room environment.
It should be noted that part of the Invitation to Tender (ITT)
evaluation process will require a visit by the evaluation team to a live
operational site using your proposed solution.
III.2.4)
Reserved
contracts
No
III.3)
CONDITIONS
SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution
of the service is reserved to a particular profession
III.3.2)
Legal
entities should indicate the names and professional qualifications of
the staff responsible for the execution of the service
SECTION IV: PROCEDURE
IV.1)
TYPE OF
PROCEDURE
IV.1.1)
Type of
procedure
Restricted
IV.1.2)
Limitations
on the number of operators who will be invited to tender or to
participate
Envisaged minimum number 4 maximum number 8
Objective criteria for choosing the limited number of candidates:
Responses to the pre-qualification questionnaire and a clear
demonstration that all functional requirements of the technical
specification can be met while demonstrating a sound commercial health
status.
IV.1.3)
Reduction
of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated No
IV.2)
AWARD
CRITERIA
IV.2.1)
Award
criteria
The most economically advantageous tender in terms of the criteria
stated in the specifications, in the invitation to tender or to
negotiate or in the descriptive document
IV.2.2)
An
electronic auction will be used
No
IV.3)
ADMINISTRATIVE
INFORMATION
IV.3.1)
File
reference number attributed by the contracting authority
PRO 1815
IV.3.2)
Previous
publication(s) concerning the same contract
No
IV.3.3)
Conditions
for obtaining specifications and additional documents
IV.3.4)
Time-limit
for receipt of tenders or requests to participate
19.7.2010 - 09:00
IV.3.5)
Date of
dispatch of invitations to tender or to participate to selected
candidates
IV.3.6)
Language(s)
in which tenders or requests to participate may be drawn up
English.
IV.3.7)
Minimum
time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions
for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A
RECURRENT PROCUREMENT
VI.2)
CONTRACT
RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
VI.3)
ADDITIONAL
INFORMATION
The procurement process is being conducted on behalf of Transport
for London (TfL) TfL is a complex organisation operating both as a
Functional body of the Greater London Authority (GLA) under the
direction of the Mayor of London and as a provider of transport
services. The services, supplies or works may be provided to TfL and/or
its subsidiaries and/or GLA or any other Authority that is subject to
the requirement of either EU Directive 2004/17/EC or 2004/18/EC:
a) Further information about TfL may be found at
www.transportforlondon.gov.uk and
www.tfl.gov.uk/procurement;
b) The Awarding Authority reserves the right to withdraw from the
procurement process and may award a contract(s) in whole, in part, or
not at all as a result of the competition called for by this notice and
the Awarding Authority shall not be liable for any costs or expenses
incurred by any candidates in considering and/or responding to the
procurement process;
c) All discussions and meetings will be conducted in english;
d) Tenders and supporting documents must be priced in sterling and
all payments under the contract will be made in sterling;
e) TfL and/or any subsidiary of TfL or the GLA may interview any
or all companies who express an interest in Tendering for this work;
f) If and when this requirement is offered to tender, it may be
done in whole or in part via electronic means using the Internet, and
may also be through the medium of an electronic reverse auction;
g) TfL strongly supports and implements the Greater London
Authority Group Responsible Procurement Policy. Details about the policy
can be found on the publications page of the Transport for London
Website. Further details as to the application of the Greater London
Authority Group Responsible Procurement Policy to this procurement will
be set out in the tender documents. Further details of the above points
will be given in the Invitation to tender documents.
VI.4)
PROCEDURES
FOR APPEAL
VI.4.1)
Body
responsible for appeal procedures
VI.4.2)
Lodging of
appeals
Precise information on deadline(s) for lodging appeals: The
Authority will incorporate a minimum 10 calendar day standstill period
at the point information on the award of the contract is communicated to
tenderers. This period allows unsuccessful tenderers to seek further
debriefing from the Contracting Authority before the contract is entered
into. Applicants have 2 working days from the notification of the award
decision to request additional debriefing and that information has to
be provided a minimum of 3 working days before the expiry of the
standstill period. Such additional information should be required from
the Contracting authority. If an appeal regarding the award of a
contract has not been successfully resolved the Public Contracts
Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have
been harmed or are at risk of harm by a breach of the rules to take
action in the High Court (England, Wales and Northern Ireland). Any such
action must be brought promptly (generally within 3 months). Where a
contract has not been entered into the Court may order the setting aside
of the award decision or order the authority to amend any document and
may award damages. If the contract has been entered into the Court may
only award damages.
VI.4.3)
Service
from which information about the lodging of appeals may be obtained
VI.5)
DATE OF
DISPATCH OF THIS NOTICE:
18.6.2010