SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND
CONTACT POINT(S)
Commercial Branch 38 (Irish) Bde, C&C
HQ 38 (Irish) Bde, BFPO 825
Lisburn
UNITED KINGDOM
Tel. +44 2892263102
E-mail:
[email protected]
Fax +44 2892263688
Further information can be obtained at: As in above-mentioned
contact point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in
above-mentioned contact point(s)
I.2)
TYPE OF THE CONTRACTING
AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Ministry or any other national or federal authority, including
their regional or local sub-divisions
Defence
The contracting authority is purchasing on behalf of other
contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
II.1.1)
Title attributed to the
contract by the contracting authority
The provision of building cleaning services at palace barracks,
Holywood.
II.1.2)
Type of contract and
location of works, place of delivery or of performance
Services
Service category: No 14
Main place of performance Northern Ireland.
NUTS code UKN
II.1.3)
The notice involves
A public contract
II.1.4)
Information on framework
agreement
II.1.5)
Short description of the
contract or purchase(s)
Building-cleaning services. The provision of building cleaning
services at Palace Barracks, Holywood.
II.1.6)
Common procurement
vocabulary (CPV)
II.1.7)
Contract covered by the
Government Procurement Agreement (GPA)
No
II.1.8)
Division into lots
No
II.1.9)
Variants will be
accepted
No
II.2)
QUANTITY OR SCOPE OF THE
CONTRACT
II.2.1)
Total quantity or scope
Excluding VAT
Range between 93 000 and 685 000 GBP
II.2.2)
Options
Yes
description of these options: Extension of the proposed contract
duration by up to a maxumum of 12 additional months.
provisional timetable for recourse to these options: in months: 3
(from the award of the contract)
II.3)
DURATION OF THE CONTRACT
OR TIME-LIMIT FOR COMPLETION
Starting 1.7.2010. Completion 31.3.2012
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND
TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO
THE CONTRACT
III.1.1)
Deposits and guarantees
required
III.1.2)
Main financing
conditions and payment arrangements and/or reference to the relevant
provisions regulating them
III.1.3)
Legal form to be taken
by the group of economic operators to whom the contract is to be awarded
Joint and several liability.
III.1.4)
Other particular
conditions to which the performance of the contract is subject
Yes
The MOD anticipates that TUPE will apply to this requirement.
III.2)
CONDITIONS FOR
PARTICIPATION
III.2.1)
Personal situation of
economic operators, including requirements relating to enrolment on
professional or trade registers
Information and formalities necessary for evaluating if
requirements are met: (a) Is bankrupt or is being wound up, where his
affairs are being administered by the court, where he has entered into
an arrangement with creditors, where he has suspended business
activities or is in any analogous situation arising from a similar
procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy,
for an order for compulsory winding up or administration by the court
or of an arrangement with creditors or of any other similar proceedings
under national laws and regulations;
(c) Has been convicted by a judgement which has he force of res
judicata in accordance with the legal provisions of the country of any
offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by ay
means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of
social security contributions in accordance with the legal provisions of
the country in which he is established or with those of the country of
the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes
in accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the
information required under this section or has not supplied such
information;
(h) Has been the subject of a conviction for participation in a
criminal organisation as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) Has been the subject of a conviction for corruption, as
defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of
Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the
meaning of Article 1 of the Convention relating to the protection of the
financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as
defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on
prevention of the use of the financial system for the purpose of money
laundering.
III.2.2)
Economic and financial
capacity
Information and formalities necessary for evaluating if
requirements are met: Failure to adequately demonstrate, if requested,
compliance with the following mandatory criteria will exclude an
organistation from the process:
a) Annual value of the proposed contract shall be no greater than
40 % of the organisation's annual turnover;
b) The organisation must have been trading for a minimum of 3
years.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if
requirements are met:
Failure to adequately demonstrate, if requested, compliance with
the following mandatory criteria will exclude an organistation from the
process:
a) Current Health and Safety Policy;
b) Current ISO 9001:2000 accreditation (or equivalent);
c) Currently undertaking, or have undertaken within the last 3
years, contract(s) (public or private sector) of a similar nature, and
whose value is/was at least 50 % of the estimated value of this
contract;
d) Ability or willingness to trade via P2P. The MOD is
progressively migrating to electronic purchasing using the Purchase to
Payment (P2P) system operating over the Defence Electronic Commerce
Service (DECS). Further information on P2P can be found at
http://www.d2btrade.com
including the MOD's Guidelines for Industry 'e-procurement using
Purchase to Payment (P2P)'
III.2.4)
Reserved contracts
No
III.3)
CONDITIONS SPECIFIC TO
SERVICES CONTRACTS
III.3.1)
Execution of the service
is reserved to a particular profession
No
III.3.2)
Legal entities should
indicate the names and professional qualifications of the staff
responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.1)
Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: The
exercise will be of economic benefit to the marketplace.
IV.1.2)
Limitations on the
number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)
Reduction of the number
of operators during the negotiation or dialogue
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the criteria
stated in the specifications, in the invitation to tender or to
negotiate or in the descriptive document
IV.2.2)
An electronic auction
will be used
No
IV.3)
ADMINISTRATIVE
INFORMATION
IV.3.1)
File reference number
attributed by the contracting authority
CBNI/2008
IV.3.2)
Previous publication(s)
concerning the same contract
No
IV.3.3)
Conditions for obtaining
specifications and additional documents
IV.3.4)
Time-limit for receipt
of tenders or requests to participate
12.4.2010 - 23:59
IV.3.5)
Date of dispatch of
invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which
tenders or requests to participate may be drawn up
English.
IV.3.7)
Minimum time frame
during which the tenderer must maintain the tender
IV.3.8)
Conditions for opening
tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT
PROCUREMENT
No
VI.2)
CONTRACT RELATED TO A
PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)
ADDITIONAL INFORMATION
Suppliers interested in working with the Ministry of
Defence should register on the MOD Supplier Information Database (SID)
Register, available at
www.contracts.mod.uk.
The MOD SID is a database of active and potential suppliers available
to all MOD and UK Defence procurement personnel, and is the main
supplier database of MOD Procurement organisations. Please note: the
registration and publication of a company profile on the MOD SID does
not mean or imply that the supplier has in any way been vetted or
approved by the MOD. Suppliers wishing to compete for advertised MOD
contracts must respond to any specific call for competition by
submitting a separate expression of interest in accordance with the
instructions of the purchasing organisation.
Advertising regime OJEU:- These contract opportunities are
published in the Official Journal of the European Union (OJEU) and the
MoD Defence Contracts Bulletin. The award of any subsequent contract
arising from such requirements is subject to the Public Contract
Regulations 2006. Where advertising is necessary in the OJEU and the
DCB, the content of the 2 adverts must be exactly the same.
Nothing in this contract notice may be relied upon as a promise or
representation as to the MOD's ultimate decision in relation to any
contract which will depend at least in part on the outcome of the
tenders from the selected applicants. Applicants should note that it is
possible that no ITT may be issued or any contract awarded. The MOD
reserves the right, subject to the appropriate procurement regulations,
to change without notice the basis of, or the procedures for the
competitive process, to reject any or all bids for the contract and
terminate discussions and dialogue with any applicant at any time. Under
no circumstances shall the MOD incur any liability in respect thereof.
For the avoidance of any doubt, any work or expenditure undertaken prior
to award of any contract is a matter solely for the commercial
judgement of potential applicants and any claim to the MOD for the
reimbursement of any costs incurred will be refused.
The Commercial Branch quoted on the front cover of this Notice
shall be the point of contact for any enquiries relating to this Notice.
No approach of any kind should be made to any other person within the
MOD in connection with any part of this Notice and grounds for
disqualification include:
a) Direct or indirect canvassing of any of the MOD's Ministers,
employees, or agents by any applicant, or any of its members or
advisors, concerning the award of the Contract;
b) Applicants or their members who enter into any form of
collusion in relation to the competition with any one or more of the
other applicants or its respective members will be disqualified from
further participation in the procurement process;
c) Applications for inclusion in the procurement process received
after the deadline detailed at section IV.3.4 of this notice, or which
do not otherwise comply with the instructions set out in this notice
will not be considered for inclusion.
It is anticipated that site visits will take place week commencing
19.4.2010.
Applicants should note that they may be required to provide
further information by the MOD, particularly in respect of section III
of this notice.
Applicants should also note that there may be a reduction in the
scale of the requirement at this location during the proposed contract
period. Tracker reference: TKR-201041-DCB-1548107 GO reference:
GO-201041-DCB-1548108.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for
appeal procedures
Commercial Branch, 38 (Irish) Bde
Thiepval Bks, BFPO 825
Lisburn
UNITED KINGDOM
E-mail:
[email protected]
Tel. +44 2892263102
Fax +44 2892263688
Body responsible for mediation procedures
Commercial Branch 38 (Irish) Bde, C&C
VI.4.2)
Lodging of appeals
VI.4.3)
Service from which
information about the lodging of appeals may be obtained
Commercial Branch 38 (Irish) Bde, C&C
VI.5)
DATE OF DISPATCH OF THIS
NOTICE:
1.4.2010