SECTION I: CONTRACTING AUTHORITY
I.1)
NAME, ADDRESSES AND CONTACT POINT(S)
East Sussex County Council
County Hall, St Annes Crescent
Attn: Mrs S P Reed
BN7 1UE Lewes
UNITED KINGDOM
Tel. +44 1273481663
E-mail:
[email protected]
Fax +44 1273481687
Internet address(es)
General address of the contracting authority
http://www.eastsussex.gov.uk
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
The contracting authority is purchasing on behalf of other contracting authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
II.1.1)
Title attributed to the contract by the contracting authority
East Sussex County Council's framework for consultancy services for Capital and Revenue Building Programmes from 2011.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
Service category: No 12
Main place of performance East Sussex.
NUTS code UKJ22
II.1.3)
The notice involves
The establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged 29
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT
Range: between 1 and 14 000 000 GBP
II.1.5)
Short description of the contract or purchase(s)
East Sussex County Council’s Corporate Resources Directorate –
Property Division’s existing Building Consultancy (Capital works)
framework expired 3 years ago and the current Consultancy Service
Agreement for revenue maintenance works expires in January 2011. It is
therefore intended to introduce a new framework covering both capital
and revenue works under which the County Council will be able to call
on to implement the Council’s Capital and Revenue Building Programmes.
II.1.6)
Common procurement vocabulary (CPV)
II.1.7)
Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8)
Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9)
Variants will be accepted
Yes
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope
East Sussex County Council’s proposed framework agreement will
cover capital and revenue works. It is envisaged that circa 29
Consultants will be accepted onto the Framework Agreement, which will
also be open to other public authorities located within the boundary of
East and West Sussex to select from, although this is envisaged to be
minimal. The new Framework Agreement will comprise of a total of 6
lots.
Capital Projects (Capital Programme).
Lot 1 Multidiscipline team consisting of architect, mechanical
engineer, electrical engineer, structural engineer and landscape
architect.
Lot 2 Cost consultant.
Lot 3 Project manager/employers agent.
Lot 4 CDM Coordinator.
Lot 5 Clerk of works.
Revenue projects (planned programme).
Lot 6 Multidiscipline team consisting of building surveyor,
mechanical engineers, electrical engineers, structural engineers,
quantity surveyor and CDM Coordinator.
The Council’s annual capital and revenue works programme for
financial year 2010/11 is approximately 12 000 000 GBP comprising of
new, refurbishment and planned maintenance type works to County Council
Buildings. There is no guarantee of work.
It should be noted that there will be some initial overlap with
our current providers in the first operational year, while they
complete their outstanding commissions.
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.2.2011. Completion 31.1.2015
INFORMATION ABOUT LOTS
LOT NO: 1 TITLE East Sussex County Council's Framework for Consultancy Services for Capital and Revenue Building Programmes from 2011
1)
SHORT DESCRIPTION
Multidiscipline team consisting of architect, mechanical
engineer, electrical engineer, structural engineer and landscape
architect.
2)
COMMON PROCUREMENT VOCABULARY (CPV)
3)
QUANTITY OR SCOPE
Lot 1 Capital related works only, will be covered by 8
multidiscipline teams consisting of architects, mechanical engineers,
electrical engineers, structural engineers and landscape architect
under which the consultants will be offered call-off contracts to
implement the design of capital related projects linked to the
Council's capital programme. It should be noted that there will be some
minor overlap with our current providers in the first operational year,
while they complete their outstanding commissions under the current
commissions.
Excluding VAT
Range between 1 and 6 600 000 GBP
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 1.2.2011. Completion 31.1.2015
5)
ADDITIONAL INFORMATION ABOUT LOTS
As set out in the pre-qualification questionnaire which is available from the address in section I.1.
LOT NO: 2 TITLE East Sussex County Council's framework for consultancy services for Capital and Revenue Building Programmes from 2011
1)
SHORT DESCRIPTION
Cost Consultant/Quantity Surveyor.
2)
COMMON PROCUREMENT VOCABULARY (CPV)
3)
QUANTITY OR SCOPE
Lot 2 Capital related works only, will be covered by 6 Cost
Consultants/QS under which the consultants will be offered call-off
contracts to implement and advise on the financial and contract control
of capital related projects linked to the Council's capital programme.
It should be noted that there will be some minor overlap with our
current providers in the first operational year, while they complete
their outstanding commissions under the current commissions.
Excluding VAT
Range between 1 and 1 800 000 GBP
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 1.2.2011. Completion 31.1.2015
5)
ADDITIONAL INFORMATION ABOUT LOTS
As set out in the pre-qualification questionnaire which is available from the address in section I.1.
LOT NO: 3 TITLE East Sussex County Council's framework for consultancy services for Capital and Revenue Building Programmes from 2011
1)
SHORT DESCRIPTION
Project manager/employers agent.
2)
COMMON PROCUREMENT VOCABULARY (CPV)
3)
QUANTITY OR SCOPE
Lot 3 Capital related works only, will be covered by 6 Project
Managers/Employers Agent under which the consultants will be offered
call-off contracts to advise and lead for the client/employer on
capital related projects linked to the Council's capital programme. It
should be noted that there will be some minor overlap with our current
providers in the first operational year, while they complete their
outstanding commissions under the current commissions.
Excluding VAT
Range between 1 and 660 000 GBP
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 1.2.2011. Completion 31.1.2015
5)
ADDITIONAL INFORMATION ABOUT LOTS
As set out in the pre-qualification questionnaire which is available from the address in section I.1.
LOT NO: 4 TITLE East Sussex County Council's framework for consultancy services for Capital and Revenue Building Programmes from 2011
1)
SHORT DESCRIPTION
CDM Coordinators.
2)
COMMON PROCUREMENT VOCABULARY (CPV)
3)
QUANTITY OR SCOPE
Lot 4 Capital related works only, will be covered by 4 CDM
Coordinators under which the consultants will be offered call-off
contracts to advise & assist the client/employer with their duties
on capital related projects linked to the Council's capital programme.
It should be noted that there will be some minor overlap with our
current providers in the first operational year, while they complete
their outstanding commissions under the current commissions.
Excluding VAT
Range between 1 and 330 000 GBP
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 1.2.2011. Completion 31.1.2015
5)
ADDITIONAL INFORMATION ABOUT LOTS
As set out in the pre-qualification questionnaire which is available from the address in section I.1.
LOT NO: 5 TITLE East Sussex County Council's framework for consultancy services for Capital and Revenue Building Programmes from 2011
1)
SHORT DESCRIPTION
Clerk of Works.
2)
COMMON PROCUREMENT VOCABULARY (CPV)
3)
QUANTITY OR SCOPE
Lot 5 Capital related works only, will be covered by 2 Clerk of
Works under which the consultants will be offered call-off contracts to
ensure that standards and quality of site works meet client
requirements on capital related projects linked to the Council's
capital programme.
Excluding VAT
Range between 1 and 2 000 000 GBP
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 1.2.2011. Completion 31.1.2015
5)
ADDITIONAL INFORMATION ABOUT LOTS
As set out in the pre-qualification questionnaire which is available from the address in section I.1.
LOT NO: 6 TITLE East Sussex County Council's framework for consultancy services for Capital and Revenue Building Programmes from 2011
1)
SHORT DESCRIPTION
Multidiscipline team consisting of Building surveyor, mechanical
engineers, electrical engineers, structural engineers, quantity
surveyor and CDM Coordinator.
2)
COMMON PROCUREMENT VOCABULARY (CPV)
3)
QUANTITY OR SCOPE
Lot 6 Revenue related works only, will be covered by 3
Multidiscipline teams consisting of building surveyor, mechanical
engineers, electrical engineers, structural engineers, quantity
surveyor and CDM Coordinator under which the consultants will be
offered call-off contracts to implement the design/administration of
the annual programme for planned maintenance (excluding regular
servicing) of the Council's property portfolio. It should be noted that
there will be some minor overlap with our current providers in the
first operational year, while they complete their outstanding
commissions under the current Framework.
Excluding VAT
Range between 1 and 2 600 000 EUR
4)
INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 1.2.2011. Completion 31.1.2015
5)
ADDITIONAL INFORMATION ABOUT LOTS
As set out in the pre-qualification questionnaire which is available from the address in section I.1.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)
CONDITIONS RELATING TO THE CONTRACT
III.1.1)
Deposits and guarantees required
The Council reserves the right to require deposits, guarantees, bonds, or other forms of appropriate security.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
As set out in the invitation to tender documentation.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
It is anticipated that the contract may be awarded to companies
with separate legal identities. Joint ventures or consortium or group
bids must make clear the status shares and state of all the partners
involved in the legal identity with whom it is proposed the Council
would contract.
III.1.4)
Other particular conditions to which the performance of the contract is subject
Yes
The contractor and its supply chain may be required to actively
participate in the achievement of social and/or environmental policy
objectives relating to recruitment and training and supply chain
initiatives. Accordingly certain of the contract performance conditions
may relate to social and environmental considerations.
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if
requirements are met: In accordance with Articles 45 to 50 of Directive
2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations
2006 and asset out in the pre-qualification questionnaire ("PQQ")
available from the address in section I.1.
III.2.2)
Economic and financial capacity
Information and formalities necessary for evaluating if
requirements are met: In accordance with Articles 45 to 50 of Directive
2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006
and asset out in the pre-qualification questionnaire available from the
address in section I.1.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and
Regulation 25 of the Public Contracts Regulations 2006 and asset out in
the pre-qualification questionnaire available from the address in
section I.1.
III.2.4)
Reserved contracts
No
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession
Yes
The following or equivalent: The Institute of Clerks of Works and
Construction Inspectorate, Chartered Institute of Building (CIOB),
Chartered Institute of Building Services Engineers, Association for
Consultancy and Engineering, Association for Project Management,
Chartered Institute of Building Services Engineers (CIBSE), Institution
of Engineering Designers, Royal Institution Of Chartered Surveyors
(RICS), Royal Institute of British Architects, Institution of
Structural Engineers, Institution of Mechanical Engineers (IMechE) and
The Association for Project Safety.
III.3.2)
Legal
entities should indicate the names and professional qualifications of
the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1)
TYPE OF PROCEDURE
IV.1.1)
Type of procedure
Restricted
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 20 maximum number 80
Objective criteria for choosing the limited number of candidates:
As set out in the pre-qualification questionnaire which is available
from the address in section I.1.
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the
criteria stated in the specifications, in the invitation to tender or
to negotiate or in the descriptive document
IV.2.2)
An electronic auction will be used
No
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority
7269
IV.3.2)
Previous publication(s) concerning the same contract
No
IV.3.3)
Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 15.6.2010 - 15:00
Payable documents No
IV.3.4)
Time-limit for receipt of tenders or requests to participate
28.6.2010 - 15:00
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
2.8.2010
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A RECURRENT PROCUREMENT
No
VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)
ADDITIONAL INFORMATION
Section II.1.9 - Variants will be accepted in addition to a
compliant bid (as set out in the tender/contract documents), provided
that the Council's core requirements are met and provided that such
variants are in accordance with the tender/contract documents. Section
II.3 - The Council reserves the right during the contract period to
require changes to the services provided by the contractors, including
omissions and variations to the services. Such changes will be governed
by a detailed change control mechanism in the contract. Section IV.3.3
- The PQQ (information memorandum and related documentation) are
available upon request from the address specified in section I.1 from
the date of despatch of this Notice up to 15.6.2010 Expressions of
interest must be by way of completion and return of the PQQ no later
than the date and time specified in section IV.3.4. Section II.3 - The
contract shall contain an option for the Council to extend the contract
period for an additional 12 months.
VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: In
accordance with Regulations 32 (Information about contract award
procedures), 32A (Standstill period), and Regulation 47 (Enforcement of
Obligations) of the Public Contracts Regulations 2006 (as emended).
VI.4.3)
Service from which information about the lodging of appeals may be obtained
VI.5)
DATE OF DISPATCH OF THIS NOTICE:
12.5.2010