SECTION I: CONTRACTING AUTHORITY
I.1)
NAME,
ADDRESSES AND CONTACT POINT(S)
NHS Bristol
South Plaza Malborough Street
Contact: Adeyanju Bakare, Purchasing Manager NHS Bristol
BS1 3NX Bristol
UNITED KINGDOM
Tel. +44 1179002461
E-mail:
[email protected]
Fax +44 117966601
Internet address(es)
General address of the contracting authority
http://www.bristol.nhs.uk
Address of the buyer profile
http://www.bristol.nhs.uk
Further information can be obtained at: As in above-mentioned
contact point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in
above-mentioned contact point(s)
I.2)
TYPE OF
THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Ministry or any other national or federal authority, including
their regional or local sub-divisions
Health
The contracting authority is purchasing on behalf of other
contracting authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1)
DESCRIPTION
II.1.1)
Title
attributed to the contract by the contracting authority
UK-Bristol: provision of marketing, advertising and campaign
services to Smokefree South West.
II.1.2)
Type of
contract and location of works, place of delivery or of performance
Services
Service category: No 13
Main place of performance Bristol and South West region of UK.
NUTS code UKK11
II.1.3)
The notice
involves
A public contract
II.1.4)
Information
on framework agreement
II.1.5)
Short
description of the contract or purchase(s)
Previous contract notice placed on OJEU was cancelled but we have
now received approval to proceed with the tender.
Smokefree South West wishes to appoint a full service agency who
can provide us with above and below the line marketing, advertising and
campaign expertise. It would be beneficial for this agency to have media
planning and buying capabilities.
Smokefree South West has the option of placing the contracts with
separate agencies. There are therefore three lots. Whilst the amount of
expenditure cannot be guaranteed an indication is given below in
brackets:
1. Advertising and marketing agency with media buying capability
across all media categories (Up to 1 000 000 GBP p.a. for 2 years);
2. Advertising and marketing agency without media buying
capability (Up to 500 000 GBP p.a. for 2 years);
3. Media planning and buying agency (Up to 500 000 GBP p.a. for 2
years)
Agencies can tender for multiple lots but would need to indicate
that they would be willing to work on one lot if they did not win
others.
More details on these services are set out in the Specification brief
for Smokefree South West that can be found on the NHS Bristol website.
www.bristol.nhs.uk/thetrust/procurement and
Smokefree South West website,
www.smokefreesouthwest.org.uk.
Interested bidders must submit an expression of
interest form set out as Annex A in the specification brief for
Smokefree South West found at the sources specified above to the email
address,
[email protected]
before 12:00 noon on 12.7.2010.
Advertising and marketing services. Advertising services.
Advertising management services. Advertising campaign services.
To ensure all potential Bidders are given an equal
opportunity to fully understand the requirements of this procurement, we
shall be holding a Bidders' information event to inform all potential
Bidders of the procurement principles, processes, documents and the
various stages of these procurement exercises. This event is scheduled
for 14.6.2010 at the Government Office, 2 Rivergate, Temple Quay Bristol
BS1 6EH, UNITED KINGDOM between 10:00 am - 12:00 pm. Those wishing to
attend this event are asked to complete and send Annex B form found in
the specification Brief by email to
[email protected]
by 10.6.2010 to confirm place at this event.
II.1.6)
Common
procurement vocabulary (CPV)
79340000,
79341000, 79341200,
79341400
II.1.7)
Contract
covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)
Division
into lots
Yes
tenders should be submitted for one or more lots
II.1.9)
Variants
will be accepted
II.2)
QUANTITY
OR SCOPE OF THE CONTRACT
II.2.1)
Total
quantity or scope
II.2.2)
Options
Yes
description of these options: Option to extend contract for
further 12 months at end of contract period of 2 years.
provisional timetable for recourse to these options: in months: 18
(from the award of the contract)
Number of possible renewals 1
II.3)
DURATION
OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 24 (from the award of the contract)
INFORMATION ABOUT LOTS
LOT NO: 1 TITLE UK-Bristol: advertising and marketing
agency without media buying capability
1)
SHORT
DESCRIPTION
Advertising and marketing agency without media buying capability.
Advertising services.
2)
COMMON
PROCUREMENT VOCABULARY (CPV)
3)
QUANTITY
OR SCOPE
This will be provided in the PQQ.
Excluding VAT 500 000 GBP
4)
INDICATION
ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 1.12.2010. Completion 1.12.2012
5)
ADDITIONAL
INFORMATION ABOUT LOTS
The contract will be awarded for two years with option to extend
for 12 months.
LOT NO: 2 TITLE UK-Bristol: provision of media
planning and buying services to Smokefree South West
1)
SHORT
DESCRIPTION
Media planning and buying agency.
2)
COMMON
PROCUREMENT VOCABULARY (CPV)
3)
QUANTITY
OR SCOPE
This will be provided in the tender documents.
Excluding VAT 500 000 GBP
4)
INDICATION
ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 1.12.2010. Completion 1.12.2012
5)
ADDITIONAL
INFORMATION ABOUT LOTS
Contract duration will be 2 years with option to extend for
additional 12 months.
LOT NO: 3 TITLE UK-Bristol: advertising and marketing
agency with media buying capability across all media categories
1)
SHORT
DESCRIPTION
Full service agency with capability to provide above and below the
line marketing, advertising and campaign expertise. Advertising and
marketing services.
2)
COMMON
PROCUREMENT VOCABULARY (CPV)
3)
QUANTITY
OR SCOPE
This will be provided in the tender documents.
Excluding VAT 1 000 000 GBP
4)
INDICATION
ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 1.12.2010. Completion 1.12.2012
5)
ADDITIONAL
INFORMATION ABOUT LOTS
Agencies that tender for multiple lots should indicate that they
would be willing to work on one lot if they did not win the other.
Contract duration will be for 2 years with option to extend for
additional 12 months.
SECTION III: LEGAL, ECONOMIC, FINANCIAL
AND TECHNICAL INFORMATION
III.1)
CONDITIONS
RELATING TO THE CONTRACT
III.1.1)
Deposits
and guarantees required
III.1.2)
Main
financing conditions and payment arrangements and/or reference to the
relevant provisions regulating them
III.1.3)
Legal form
to be taken by the group of economic operators to whom the contract is
to be awarded
III.1.4)
Other
particular conditions to which the performance of the contract is
subject
No
III.2)
CONDITIONS
FOR PARTICIPATION
III.2.1)
Personal
situation of economic operators, including requirements relating to
enrolment on professional or trade registers
Information and formalities necessary for evaluating if
requirements are met: (a) is bankrupt or is being wound up, where his
affairs are being administered by the court, where he has entered into
an arrangement with creditors, where he has suspended business
activities or is in any analogous situation arising from a similar
procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy,
for an order for compulsory winding up or administration by the court
or of an arrangement with creditors or of any other similar proceedings
under national laws and regulations;
(c) has been convicted by a judgment which has the force of res
judicata in accordance with the legal provisions of the country of any
offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any
means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of
social security contributions in accordance with the legal provisions of
the country in which he is established or with those of the country of
the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes
in accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the
information required under this Section or has not supplied such
information;
(i) has been the subject of a conviction for corruption, as
defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of
Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the
meaning of Article 1 of the Convention relating to the protection of the
financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as
defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on
prevention of the use of the financial system for the purpose of money
laundering.
III.2.2)
Economic
and financial capacity
Information and formalities necessary for evaluating if
requirements are met: (a) appropriate statements from banks or, where
appropriate, evidence of relevant professional risk indemnity insurance;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a
maximum of the last 3 financial years available, depending on the date
on which the undertaking was set up or the economic operator started
trading, as far as the information on these turnovers is available.
III.2.3)
Technical
capacity
Information and formalities necessary for evaluating if
requirements are met:
(a) a list of the works carried out over the past 5 years,
accompanied by certificates of satisfactory execution for the most
important works. These certificates shall indicate the value, date and
site of the works and shall specify whether they were carried out
according to the rules of the trade and properly completed. Where
appropriate, the competent authority shall submit these certificates to
the contracting authority direct;
(b) a list of the principal deliveries effected or the main
services provided in the past 3 years, with the sums, dates and
recipients, whether public or private, involved. Evidence of delivery
and services provided shall be given:
— where the recipient was a contracting authority, in the form of
certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser's
certification or, failing this, simply by a declaration by the economic
operator.
(c) an indication of the technicians or technical bodies involved,
whether or not belonging directly to the economic operator's
undertaking, especially those responsible for quality control and, in
the case of public works contracts, those upon whom the contractor can
call in order to carry out the work;
(d) a description of the technical facilities and measures used by
the supplier or service provider for ensuring quality and the
undertaking's study and research facilities;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial
staff and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) for public works contracts and public services contracts, and
only in appropriate cases, an indication of the environmental management
measures that the economic operator will be able to apply when
performing the contract;
(h) a statement of the average annual manpower of the service
provider or contractor and the number of managerial staff for the last
three years;
(i) a statement of the tools, plant or technical equipment
available to the service provider or contractor for carrying out the
contract;
(j) an indication of the proportion of the contract which the
services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of
which must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes
or agencies of recognised competence attesting the conformity of
products clearly identified by references to specifications or
standards.
III.2.4)
Reserved
contracts
No
III.3)
CONDITIONS
SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution
of the service is reserved to a particular profession
No
III.3.2)
Legal
entities should indicate the names and professional qualifications of
the staff responsible for the execution of the service
SECTION IV: PROCEDURE
IV.1)
TYPE OF
PROCEDURE
IV.1.1)
Type of
procedure
Restricted
IV.1.2)
Limitations
on the number of operators who will be invited to tender or to
participate
Envisaged number of operators 6
IV.1.3)
Reduction
of the number of operators during the negotiation or dialogue
IV.2)
AWARD
CRITERIA
IV.2.1)
Award
criteria
The most economically advantageous tender in terms of the criteria
stated in the specifications, in the invitation to tender or to
negotiate or in the descriptive document
IV.2.2)
An
electronic auction will be used
No
IV.3)
ADMINISTRATIVE
INFORMATION
IV.3.1)
File
reference number attributed by the contracting authority
IV.3.2)
Previous
publication(s) concerning the same contract
IV.3.3)
Conditions
for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 12.7.2010 - 12:00
Payable documents No
IV.3.4)
Time-limit
for receipt of tenders or requests to participate
12.7.2010 - 12:00
IV.3.5)
Date of
dispatch of invitations to tender or to participate to selected
candidates
IV.3.6)
Language(s)
in which tenders or requests to participate may be drawn up
English.
IV.3.7)
Minimum
time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions
for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)
THIS IS A
RECURRENT PROCUREMENT
VI.2)
CONTRACT
RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
VI.3)
ADDITIONAL
INFORMATION
We have received approval to proceed with the tender.
GO reference: GO 10060306/01.
To ensure all potential Bidders are given an equal
opportunity to fully understand the requirements of this Procurement, we
shall be holding a Bidders' information event to inform all potential
Bidders of the procurement principles, processes, documents and the
various stages of these procurement exercises. This event is scheduled
for 14.6.2010 at the Government Office, 2 Rivergate, Temple Quay Bristol
BS1 6EH between 10:00 am - 12:00 pm. Those wishing to attend this event
are asked to complete and send Annex B form found in the specification
Brief by email to
[email protected]
by 10.6.2010 to confirm place at this event.
VI.4)
PROCEDURES
FOR APPEAL
VI.4.1)
Body
responsible for appeal procedures
VI.4.2)
Lodging of
appeals
VI.4.3)
Service
from which information about the lodging of appeals may be obtained
VI.5)
DATE OF
DISPATCH OF THIS NOTICE:
3.6.2010