CONTRACT NOTICE

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Health Service Executive
Postal Address: Head Office, Oak House, Limetree Avenue, Millennium Park
Town: Naas	Postal Code: Co. Kildare	Country: IE
For the attention of: .	Telephone: 00353 (0)45 880400
E-Mail:	Fax: 00353 1890 200893
General Address of the contracting authority (URL) http://www.hse.ie Address of the Buyers Profile (URL) http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA7381

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authoritiesNo

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Supply and Delivery of Diaries to the HSE

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

All HSE Areas

NUTS Code IE

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Supply and delivery of diaries to the HSE to multiple locations, both central storage and desktop delivery locations. The requirement includes A4, A5 and Pocket Diary formats. The HSE does not require HSE-branded diaries for this contract, and no HSE-specific information is required to be included in any of the formats to be supplied. Please see the Invitation to Tender documentation for full details, available at www.etenders.gov.ie

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=87731.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	22817000
Additional objects

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Please see the Invitation to Tender documentation for full details.

II.2.2)

Options

The duration of the contract will be for two years, with the option to extend for a further period of up to one year.

Provisional timetable for recourse to these options

24 months (from award of the contract)

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

12 months (from award of the contract)

II.3)

Duration of the contract or limit for completion

Period in month/s: 24 (from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Please see the Invitation to Tender documentation for full details, available on www.etenders.gov.ie

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant State in which the candidate is established

(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

(1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests

(4) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.

(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(6) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

(7) An indication of the proportion of the contract which the services provider intends possibly to subcontract

(8) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(9) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

HSE 073/09

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Notice Number in OJ 2008/S251-336005 of 27-12-2008

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 03-08-2009

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

03-08-2009 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

4 months from the deadline stated for receipt of tenders

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

At least two authorised Officers of the Health Service Executive

Date: 03-08-2009 14:00
Place HSE Procurement, Portfolio & Category Management, St. Finbarr's Hospital, Douglas Road, Cork

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

The duration of the contract will be for two years, with the option to extend for a further period of up to one year. The estimated publication of further notices for the procurement will therefore be in 2011.

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

(ET Ref:87731)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name: The High Court
Postal Address: The Four Courts
Town: Dublin 7	Postal Code:	Country: IE
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

25-06-2009

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name: Health Service Executive
Postal Address: St. Finbarr's Hospital, Douglas Road
Town: Cork	Postal Code: Co. Cork	Country: IE
Contact Point: HSE Procurement, Portfolio & Category Management For the attention of: Mr. Michael Driscoll, Assistant Head of Portfolio & Category Management	Telephone: 00353 (0)21 4923045
E-Mail: mmcd@hse.ie	Fax: 00353 (0)21 4319324
Internet Address (URL): http://www.hse.ie

II)

Address and contact points from which specifications and additional documentation may be obtained

Official Name: Health Service Executive
Postal Address: St. Finbarr's Hospital, Douglas Road
Town: Cork	Postal Code: Co. Cork	Country: IE
Contact Point: HSE Procurement, Portfolio & Category Management For the attention of: Mr. Michael Driscoll, Assistant Head of Portfolio & Category Management	Telephone: 00353 (0)21 4923045
E-Mail: mmcd@hse.ie	Fax: 00353 (0)21 4319324
Internet address (URL):http://www.hse.ie

III)

Address and contact points to which Tenders/Requests to Participate must be sent

Official Name: Health Service Executive
Postal Address: St. Finbarr's Hospital, Douglas Road
Town: Cork	Postal Code: Co. Cork	Country: IE
Contact Point: HSE Procurement, Portfolio & Category Management For the attention of: Mr. Michael Driscoll, Assistant Head of Portfolio & Category Management	Telephone: .
E-Mail:	Fax: .
Internet address (URL):.

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