CONTRACT NOTICE

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Fife Council
Postal Address: Fife House, North Street
Town: Glenrothes	Postal Code: KY7 5LT	Country: GB
Contact Point: Procurement and Supplies For the attention of: Alan Ross	Telephone: 08451 55 00 00
E-Mail: [email protected]	Fax: 01592 583441
General Address of the contracting authority (URL) http:// Address of the Buyers Profile (URL) http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0171

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authoritiesNo

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Provision of an Education Management Information System

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Fife

NUTS Code UKM22

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Fife Council Education Service intends replacing their current school and centrally based Management Information Systems with a fully integrated single entry system.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	30254000
Additional objects

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The new system should be intuitive and easy to move from one section to another of the MIS without undue delay or laborious selection of multiple screens or paths to find the information that is required.

The replacement system must be capable of preserving the existing information base used at both school and local authority level whilst providing an enhanced capability in support of the Scottish National Priorities in Education and various Modernising Government initiatives such as citizen accounts, property gazetteer, eCare and Glow.

The system must conform to all mandatory and certain other government legislation and European and UK standards, e.g. The Data Protection Act, RIPA and Freedom of Information Act, as well as retaining confidentiality of information.

As the schools’ and the Education Service already have existing Management Information Systems then it shall be necessary that the transition process from these systems to the proposed system is effected with no or minimal interruption to the normal working day.

At the same time the LA wants to take this opportunity to improve the quality of the underlying data and incorporate any relevant standards such as BS7666 addressing standards.

Major foci of the replacement system shall include the tracking and monitoring of pupil performance, behaviour and movement, the preparation of teaching plans and the ability of both parents and pupils to access selective information.

Further it shall be necessary to be able to query and analyse all data items held in the replacement system as well as the ability to exchange data with other systems used by Fife Council and external to the Local Authority through such as Scottish Qualifications Authority (SQA) and other national initiatives such as ScotXed and eCare.

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

(1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

Enquiry 079

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 19-03-2008

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

26-03-2008 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

6 months from the deadline stated for receipt of tenders

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Two officers of the Council.

Date: 26-03-2008 12:00
Place Fife House, North Street, Glenrothes.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

(MT Ref:57002)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

01-02-2008

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name: Fife Council
Postal Address: Fife House, North Street
Town: Glenrothes	Postal Code: KY7 5LT	Country: GB
Contact Point: Procurement and Supplies For the attention of: Alan Ross	Telephone: 08451 55 00 00
E-Mail: [email protected]	Fax: n/a
Internet Address (URL): http://

II)

Address and contact points from which specifications and additional documentation may be obtained

Official Name: Fife Council
Postal Address: Fife House, North Street
Town: Glenrothes	Postal Code: KY7 5LT	Country: GB
Contact Point: Procurement and Supplies For the attention of: Alan Ross	Telephone: 08451 55 00 00
E-Mail: [email protected]	Fax: n/a
Internet address (URL):http://

III)

Address and contact points to which Tenders/Requests to Participate must be sent

Official Name: Fife Council
Postal Address: Fife House, North Street
Town: Glenrothes	Postal Code: KY7 5LT	Country: GB
Contact Point: Law and Administartion For the attention of: Michael Noonan	Telephone: 08451 55 00 00
E-Mail:	Fax: n/a
Internet address (URL):http://

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