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Service contract - 102103-2010

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08/04/2010    S68    Member states - Service contract - Contract notice - Negotiated procedure 

UK-Chichester: property insurance services

2010/S 68-102103

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)

West Sussex County Council
Room 230, County Hall
Attn: Richard Pearce
PO19 1RQ Chichester
UNITED KINGDOM
Tel. +44 1243777907
E-mail: [email protected]
Fax +44 1243777568

Internet address(es)

General address of the contracting authority www.westsussex.gov.uk

Further information can be obtained at: Marsh Ltd
12th Floor Brunel House, 2 Fitzalan Road
Attn: Kirsten Cleaves
CF24 0BE Cardiff
UNITED KINGDOM
Tel. +44 2920431111
E-mail: [email protected]
Fax +44 2920431100
Internet: www.marsh.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Marsh Ltd
12th Floor, Brunel House, 2 Fitzalan Road
Attn: Kirsten Cleaves
CF24 0BE Cardiff
UNITED KINGDOM
Tel. +44 2920431111
E-mail: [email protected]
Fax +44 2920431100
Internet: www.marsh.com

Tenders or requests to participate must be sent to: Marsh Ltd
12th Floor, Brunel House, 2 Fitzalan Road
Attn: Kirsten Cleaves
CF24 0BE Cardiff
UNITED KINGDOM
Tel. +44 2920431111
E-mail: [email protected]
Fax +44 2920431100
Internet: www.marsh.com

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Provision of insurances and claims handling (excluding broking services).
II.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category: No 6
II.1.3) The notice involves
A public contract
II.1.4) Information on framework agreement
II.1.5) Short description of the contract or purchase(s)
Provision of insurances and claims handling (excluding broking services).
II.1.6) Common procurement vocabulary (CPV)

66515200, 66516000, 66514110, 66519200, 66512100, 98300000

II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8) Division into lots
Yes
tenders should be submitted for all lots
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
II.2.2) Options
Yes
description of these options: Contracts will be for a minimum of 1 year duration. Offers of long term agreements for 3 years, 3 plus 2 years and 5 years will be considered.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 29.9.2010. Completion 28.9.2011

INFORMATION ABOUT LOTS

LOT NO: 1 TITLE Material damage package
1) SHORT DESCRIPTION
Material damage package including possible stand alone policy for fine art collection.
Business interruption.
Money.
All risk.
Computers.
Leasehold properties.
Contractors plant.
Works in progress.
Quotations required with an option for terrorism.
2) COMMON PROCUREMENT VOCABULARY (CPV)

66515200, 66516000, 66514110, 66519200, 66512100, 98300000

3) QUANTITY OR SCOPE
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 29.9.2010. Completion 28.9.2011
5) ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 2 TITLE Combined liability
1) SHORT DESCRIPTION
EL/PL/OI/PI/L&S/Land Charges/PHA.
2) COMMON PROCUREMENT VOCABULARY (CPV)

66515200, 66516000, 66514110, 66519200, 66512100, 98300000

3) QUANTITY OR SCOPE
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 29.9.2010. Completion 28.9.2011
5) ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 3 TITLE Motor insurance
1) SHORT DESCRIPTION
Motor vehicles and ULR covers.
2) COMMON PROCUREMENT VOCABULARY (CPV)

66515200, 66516000, 66514110, 66519200, 66512100, 98300000

3) QUANTITY OR SCOPE
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 29.9.2010. Completion 28.9.2011
5) ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 4 TITLE Engineering
1) SHORT DESCRIPTION
Inspection and insurance covers.
2) COMMON PROCUREMENT VOCABULARY (CPV)

66515200, 66516000, 66514110, 66519200, 66512100, 98300000

3) QUANTITY OR SCOPE
Excluding VAT
Range between 1,00 and 2,00 EUR
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 29.9.2010. Completion 28.9.2011
5) ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 5 TITLE Personal accident
1) SHORT DESCRIPTION
PA/Travel covers.
2) COMMON PROCUREMENT VOCABULARY (CPV)

66515200, 66516000, 66514110, 66519200, 66512100, 98300000

3) QUANTITY OR SCOPE
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 29.9.2010. Completion 28.9.2011
5) ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 6 TITLE Miscellaneous
1) SHORT DESCRIPTION
Fidelity gurantee, school journeys etc.
2) COMMON PROCUREMENT VOCABULARY (CPV)

66515200, 66516000, 66514110, 66519200, 66512100, 98300000

3) QUANTITY OR SCOPE
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
Starting 29.9.2010. Completion 28.9.2011
5) ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
N/a.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
Awarding Authority will pay insurance premiums at inception and annually thereafter.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
N/a.
III.1.4) Other particular conditions to which the performance of the contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: In order to qualify participating insurers may be asked to produce the following:
A certificate issued by the relevant authority of the member state, indicating the types of activities they are competent to engage in.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: Appropriate statements from banks and evidence of relevant professional risk indemnity insurance. The insurers balance sheets extracts (where publication is required of that insurer). A statement of the insurers overall turnover and its turnover in respect of the services to which the contract relates for the previous 3 financial years. Standards and poor or equivalent rating.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met:
Evidence of the educational and professional qualifications of the insurer, its managerial staff and the persons responsible for providing services. Evidence of the last 3 years experience in underwriting the classes of insurance referred to in this contract notice (together with details of the policy dates, premium payable and assured’s names) by way of certificates issued or countersigned by the relevant public authority assured. Evidence of the insurer’s risk management, risk control, claims and other technical facilities, including the identity of any third party (e.g loss adjuster, surveyor) used by the insurer An indication of the proportion of the contract which the insurer may intend to sub-contract.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
Yes
The insurers must be authorised to carry on business in the relevant classes of insurance cover as listed in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and any other statutory modifications thereof.
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
No

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Negotiated
Candidates have already been selected Yes
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: All pre-selected insurers will be issued a copy of the market presentation. Any insurers who registers an interest via email to Marsh Ltd will be considered with agreement from both Marsh and West Sussex County Council.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
IV.3.2) Previous publication(s) concerning the same contract

Prior information notice

Notice number in OJ: 2010/S 190-019113 of 12.2.2010

IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
14.5.2010
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
IV.3.8) Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: Estimated timing for further notices to be published: 3 to 5 years.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The Following Insurers & Claims Handlers have been Pre-Selected: Insurers:
ACE SA –NV, Bank House, 8 Cherry Street, Birmingham, B2 5AL.
Allianz Cornhill, Allianz Cornhill House, Leadenhall Street, London, EC3A 1AA.
Aspen Insurance, 88 Leadenhall Street, London, EC3A 3BA.
UK Underwriting 7B, Portland Tower, Portland Street, Manchester M1 3LF.
Chubb Insurance, 13th Floor, Bank House, 8 Cherry Street, Birmingham, B2 5AL.
CNA 77 Gracechurch Road, London QBE , Birmingham.
DAS Legal Expenses, Temple Quay, Bristol.
Ecclesiastical Insurance Group, Beaufort House, Brunswick Road, Gloucester, GL1 1JZ.
HSB Haughton, Birmingham.
Lloyds of London, Lime Street, London.
Navigators & General, Brighton Norwich Union, General Insurance, Norwich Union House, 51-54 Fenchurch Street, London, EC3M 3LA.
Ocaso SA UK, 3rd Floor, 110 Middlesex Street, London, E1 7HY.
Risk Management Partners, 9 Alie Street, London, E1 8DE.
Royal & SunAlliance, PO Box 152, West Gate, Colston Avenue, Bristol, BS99 7RD.
Travelers Insurance Company Limited, St Paul House, 61-63 London Road, Redhill, Surrey.
Zurich Municipal, Gladiator Way, Farnborough, GU14 6GB.
Summit Motor Policies.
Claims Handlers.
Claims Connexions, 27 High Street, Cowbridge.
Capita Insurance Services, 40,Dukes Place, London, EC3A 7NH Crawfords, Arlbee House, Greyfriars Road, Cardiff, CF1 3JF.
Cunningham Lindsey, PO Box 20 Cardiff, CF10 3YR.
Gab Robins, 2 Berkley Square, Clifton, Bristol, BS8 1HL.
Garwyn Loss Adjuster, Pegasus House, 375 West George Street, Glasgow, G2 4LW.
One Liability/Hill Dickinson, Liverpool B4 Legal/Dolmans, Cardiff.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
VI.4.2) Lodging of appeals
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE:
6.4.2010