J -- Service Agreement

Document Type:	Presolicitation Notice
Solicitation Number:	Reference-Number-NCI-80035-MM
Posted Date:	Feb 14, 2008
Original Response Date:	Feb 25, 2008
Current Response Date:	Feb 25, 2008
Original Archive Date:	Mar 11, 2008
Current Archive Date:	Mar 11, 2008
Classification Code:	J -- Maintenance, repair & rebuilding of equipment
Naics Code:	811219 -- Other Electronic and Precision Equipment Repair and Maintenance

Contracting Office Address

Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 6120 Executive Blvd. EPS Suite 600, Rockville, MD, 20852, UNITED STATES

Description

The National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), intends to procure on a sole-source basis a service agreement with Varian Medical Systems, 100 Walnut Avenue, Suite 201, Clark, New Jersey 07066 for the Varian Clinac 2100/2300C Linear Accelerator.

This acquisition will be conducted under the procedures for acquiring commercial items authorized in FAR Part 12 and under the authority to use simplified procedures for commercial requirements as provided in FAR 13.501.     The North American Industry Classification System Code is 811219 and the business size standard is $6.5M.

Period of performance:     Twelve (12) months from date of award plus two (2) option years.    

The Varian Medical System Clinac 2100/2300C Linear Accelerator is currently being used for the radiation treatment of patients with various kinds of cancers.     The ongoing exposure of this radiation is critical to the treatment of these patients.     It is important that once a patient undergoes radiation treatments, the specific schedule of exposure to radiation be precise and timely.     It is critical that the Clinac 2100/2300C Linear Accelerator be maintained on site and has available telephone support for twenty-four (24) hour operation to maintain this critical instrument for patient dosage.     Varian Medical Systems shall provide:     1) one (1) preventive maintenance inspection; 2) unlimited emergency repair within twenty-four (24) hours of first call; 3) furnish all required replacement parts with the exception of consumable parts at no additional cost to the Government; and 4) provide free software upgrades.     Contractor personnel shall have a minimum of two (2) years specialized factory training within the last five (5) years in order to perform service on these instruments.     Contractor shall provide current software updates to the operating system and shall provide Varian Medical manufactured parts and accessories if required during service.     It is extremely critical for the radiation dosage to remain precise in the treatment of NCI cancer patients.     The equipment shall be calibrated accurately and maintained according to the manufacturer?s specifications.     Any deviation from the specifications could jeopardize the use of the aforementioned systems.     The internal components and mechanisms of this instrument are proprietary and Varian Medical Systems is the only known source capable of fulfilling the service contract on these instruments.     This is not a solicitation for competitive quotations.     However, if any interested party believes it can meet the above requirement, they may submit a statement of capabilities.     All information furnished shall be in writing and must contain sufficient detail to allow the NCI to determine if it can meet the above unique specifications described herein.     An original and one copy of the capability statement must be received in the NCI contracting office by 1:00 PM EST on February 25, 2008.     All questions must be in writing and can be faxed (301) 402-4513 or emailed to Melissa Marino, Contract Specialist at [email protected].     A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.     Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.     In order to receive an award, contractors must have valid registration and certification in the Central Contractor Registration (CCR) www.ccr.gov and the Online Representations and Certifications Applications (ORCA), http://orca.bpn.gov.     No collect calls will be accepted.     Please reference NCI-80035-MM on all correspondence.

Point of Contact

Melissa Marino, Contract Specialist, Phone 301-402-4509, Fax 301-402-4513, Email [email protected] - Caren Rasmussen, Lead Contract Specialist, Phone (301) 402-4509, Fax (301) 402-4513, Email [email protected]

• HHS NIH listed by [Posted Date]
• HHS Agencywide listed by [Posted Date]