eRA Management Support Services - Sources Sought Notice
THIS IS A SOURCES SOUGHT NOTICE (SSN) ONLY. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR INVITATION TO BID NOTICE AND DOES NOT CONSTITUTE A COMMITMENT BY THE GOVERNMENT.
The National Institutes of Health, (NIH), electronic Research Administration (eRA) is conducting a market survey to determine the availability and technical capability of qualified small businesses, including 8(a) small businesses, small disadvantaged businesses, woman-owned small businesses, service-disabled veteran-owned small businesses or HUBZone small businesses capable of providing the following:
• Program, Project and Financial Management Support and Program Management Tool Support experience. It is desirable for a company to have this experience in a Federal grants management system similar in size, scope and complexity to the eRA program.
All responding firms are requested to identify their firm's size and type of business. The anticipated North American Industrial Classification System (NAICS) code for this acquisition is 541990 - All Other Professional, Scientific and Technical Services, and the Small Business Standard is $14 million.
Below are the eRA Management Support Services that are required:
Program Management Support
• Budget Exhibit A300 and Exhibit 53 Support
• Significant MS Project Server Experience
• In compliance with the Department of Health and Human Services (HHS)
Capital Planning and Investment Control (CPIC) and Governance Support
• Enterprise Architecture Support
• IT Strategic Planning
Project Management Support
• Support Project Management of all program work, including:
o All software development projects
o Operations and Maintenance internal initiatives
o Project task estimating, resource availability and resource capacity
o Project cost tracking
o Team resource leveling
o Manage the core metrics for all software development projects
o Ongoing program support and daily activities
o Branch plans, including help desk and technical writing
o Direct efforts of Software Quality Assurance
• HHS Enterprise Performance Life Cycle (EPLC)
o Support software change management process based on HHS EPLC
Guidelines including artifacts and deliverables
o Measure efficiencies of software change management process based on HHS
EPLC Guideline
• Risk and Issue Management
o Identifying, Tracking and Quantifying risk in order to make informed
decisions
o Tracking risks that become issues to ensure action and solution
• Development of Standard Program and PM Procedures
o Quantify the benefits of process improvements
o Ensure that software/systems quality assurance procedures are followed and
documented
Financial Management Support
• Earned Value Management (EVM) Reporting
• Budget Forecasting& Financial Reporting
• Invoice processing
Program Management Tool Support
• Microsoft Project Server (Support and Use)
o Project Milestone Tracking
o Project Resource Leveling
o Project Dashboard Reporting
o Time Entry
o Cost Reporting
o EVM
o Invoice Reconciliation
o Ad-hoc Reports and Queries
• IBM Rational ClearQuest and ClearCase (Use Only)
o Task tracking
o Sub-Task tracking
o Action Item tracking
o Operations Request Tracking
o Configuration Management tracking
o Software Code
o Project and Program documentation
• Process On Demand and Dreamweaver (Support and Use)
o Internal Communication Website
o Facilitate the Software Change Management Process
o Facilitate the Organization Change Management Process
Please submit the following information:
Name and address of company and or companies (if there is a teaming arrangement)
1. Corporate capabilities
• Program management support experience
• Project management support experience
• Financial management support experience
• Program management tool support experience
2. Relevant experience, including:
• Contract name
• Contracting Agency or Department
• Yearly contract value (in $$)
• Period of performance
• Description of work and how it relates to eRA requirements
• Recommendation of Contract Type for the eRA Management Support Services
requirement
Submission requirements:
1. Page limit - Five (5) 8 ½ x 11 pages
2. 1 inch margins (top, bottom and sides)
3. Times New Roman font - 12 point
4. Page limitation does not include (1 cover page, 1 letter of introduction page, or 1 table of contents page)
5. Do not include promotional materials
Interested firms responding to this market survey must provide (a) capability statement demonstrating their experience, skills and capability to fulfill the Governments requirements for the above in accordance with Federal Acquisition Regulation (FAR) 19.502-2(b). The capability statement shall be in sufficient enough detail, but not exceed 10 pages TOTAL, so that the Government can determine the experience and capability of your firm to provide the requirements above. Please specify one primary and one alternate Point of Contact (POC) within your firm, including telephone numbers and email addresses.
Your capability statement should include a list of three customers (Government/non-Government) within the past 5-years highlighting similar work in nature, scope, complexity, and difficulty and a brief description of the scope of work.
Please submit all information to Em'Ria J. Briscoe at [email protected] by June 27, 2014. NO TELEPHONE REQUESTS WILL BE ACCEPTED.
Em'Ria J. Briscoe, Phone 3014354384, Email [email protected]
