Youth Summer Camp
This is a combined synopsis/solicitation for commercial items provided in accordance with the format in FAR Subparts 12.6 and 13.5 as supplemented with additional information included in this notice. Solicitation W912LN-19-Q-0018 is issued as a Request for Quotes (RFQ) and incorporates provisions and clauses in affect through Federal Acquisition Circular 2005-81.
The Vermont Army National Guard USPFO, VT-PFO-PC, has a requirement for a vendor to conduct a one week all-inclusive youth camp for 50 children ranging in ages 8-17, from 18-August-2019 through 24-August-2019. Questions concerning this solicitation must be submitted NLT 14 June 2019 at 1:00 p.m. EST.
The NAICS code and small business size standard for this procurement are 721214 and $7.5 M respectively. Contractors must state in their quotes their business size for this NAICS code.
The requirements are specified in RFQ W912LN-19-Q-0018. Offers must be sent in writing to kathleen.b.oneill.civ@mail.mil or by fax to (802) 338-3184 not later than 2:00 p.m. eastern standard time, 8 July 2019. Award will be made on or about 12 July 2018.
Contractors must be registered in the System for Award Management (SAM) prior to receiving any contract award. Contractors can register in SAM via the Internet at https://www.sam.gov/.
The government will award a Firm Fixed Price contract resulting from this solicitation to a responsible vendor whose quote conforms to this solicitation and is considered most advantageous to the Government. Which quote is most advantageous to the Government will be determined based on the following evaluation factors: price, technical, and past performance. The technical factor will be evaluated in terms of how well the offeror's quote addresses the requirements as set forth in the Performance Work Statement (PWS) and whether the offeror has provided documentation of its compliance with the American Camp Association (ACA) accreditation requirement. Past performance will be evaluated based on a minimum of three references provided by the contractor, which will be checked by the VT-PFO-PC. References must be for provision of similar services and within the last three years.
All quotes will be evaluated to determine whether the offeror's methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the PWS. Quotes also will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable.
The quote should be structured to provide a cost per camper for a definite quantity of 50 campers. In addition, the contractor may quote mandatory reporting of contractor labor hours for performance of services under this contract using the Contractor Manpower Reporting Application (CMRA) at www.ecmra.mil as a separate line item, with the unit of measure as "job."
The quote must contain the following clearly labeled sections: (1) Technical Information (2) Past Performance References, (3) Price, and (4) Offer/Award Documents and Certifications and Representations. Content responsive to each section should be confined to the relevant section, not duplicated in multiple sections. Only sufficient information to permit a complete and accurate evaluation of the proposal should be included.
Because award will be made based on best overall value to the government, not on price alone, it is important that proposals describe how the contractor proposes to meet the requirements of the PWS, not just a price without a description of the offeror's facilities or the programming offered.
All responsible sources may submit an offer which, if received in a timely manner, will be considered.
The Government intends to evaluate offers and award a contract without discussions. Therefore the offeror's initial quote should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to seek clarification or to conduct discussions if later determined by the Contracting Officer to be necessary. The government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Kathleen ONeill, Contract Specialist, Phone 8023383180, Email kathleen.b.oneill.civ@mail.mil
