Yellow Ribbon Childcare Services FY20
YELLOW RIBBON CHILD CARE
Solicitation Number: W912LA-20-Q-0002
1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation WILL NOT be issued.
The CA Army National Guard intends to utilize this Request for Quote (RFQ), under solicitation number W912LA-20-Q-0002, to award a Firm Fixed Price (FFP) type contract for the Child Care Services to support the California Army National Guard Yellow Ribbon Program at various locations from 16-17 November 2019 to September 2020. The locations in California are: Sacramento, Fresno and Anaheim. The government intends to award one contract to the responsible offeror whose offer represents the Best Value to the Government.
This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06 dated 10 October 2019, Defense Acquisition Circular DPN and Army Federal Acquisition Regulation issued March 2019.
See the attached CLIN Structure Price Sheet (Attachment 1) in accordance with FAR 12.603(c)(v).
This solicitation is 100% set aside for small business. The NAICS code for this acquisition is 624410. The small business size standard for this NAICS code is $12 million dollars.
Each offeror shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (July 2016) Alternate I (Oct 2014), or ensure the Representations and Certifications are updated at www.sam.gov. Far 52.212-1, Instructions to Offerors - Commercial Items, FAR 52.212-4, contract Terms and Conditions - Commercial Items, and 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items, apply to this solicitation and are listed in Attachment 2. Attachment 2 identifies the applicable clauses and provisions to this RFQ. All clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/
2. Description of Requirement. The Government has a need to acquire child care services in support of its Yellow Ribbon events (see PWS for exact Quantities per location). The contractor shall provide services between the hours of 0730-1630 during a scheduled Yellow Ribbon event in November 16-17 2019 to September 2020 at various planned locations within 10 miles of Sacramento, Fresno and Anaheim except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within the PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.
3. Basis for Award. The Government intends to award without discussions one Firm Fixed Price (FFP) contract for the acquisition of Child Care Services. Award will be made to the lowest price responsible offeror that is determined to be technically acceptable. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.
Since award will be based on initial responses, offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary.
4. Best Value Evaluation. For this procurement, the Best Value determination will be made as Lowest Price Technically Acceptable (LPTA). The following factors will be used to evaluate offers: A) Price, B) Technical, C) Past Performance Factors and D) Submitted Proof of INSURANCE.
A. Total Evaluated Price (TEP) will be determined by multiplying the quantities identified in the price sheet by the proposed unit price for each Contract Line Item Number (CLIN). The TEP is a two-part computation. First, the offeror's total proposed price will be determined by multiplying the quantities identified in the CLIN Price Sheet (Attachment 1) by the unit price, limited to two decimal places, for each CLIN to confirm the extended total amount for each CLIN; the sum of all extended amounts will be the offeror's total proposed price. Second, the total proposed price will constitute the TEP.
B. Technical and past performance factors will be evaluated by the ratings listed below. The failure of an offeror to meet the requirements of a factor or sub-factor will result in an unacceptable rating. The technical, past performance, and subcontracting plan factors will receive one of the ratings listed below:
(1) Acceptable: Quote clearly meets the requirements of the solicitation.
(2) Unacceptable: The quote does not clearly meet the requirements of the solicitation.
C. Technical and Past Performance Factors: The Government will evaluate the offers for being technically acceptable and for being rated acceptable or unacceptable for past performance, assigning the ratings as described in the paragraph above. The failure of an offer to meet any or all of the technical criteria will result in a technically unacceptable rating and preclude award. A rating of unacceptable for one or more technical sub-factors will constitute an overall rating of unacceptable for the technical evaluation.
Factor 1 - Technical. The Government will determine acceptability based on Contractor ability to provide adequate services based upon event locations and amenity requirements.
Factor 2 - Past Performance. The Government will determine acceptability based on either Contractor Performance Assessment Reporting System (CPARS) ratings, Federal
Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS) or from other sources (if necessary). Past performance is determined by work completed within the past three (3) years. Relevancy is based on providing event space support. If an offeror has no recent or relevant past performance, past performance will be treated as neutral, resulting in an acceptable rating.
5. Additional Instructions to Offerors. Vendors shall respond to this RFQ via email by October 22, 2019 by 12:00 P.M. Pacific Standard Time (PST). All quotes shall be sent to the Contract Specialist, Major Sonny V. Reyes at sonny.v.reyes.mil@mail.mil, before the due date and time specified. Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is "late" and may not be considered.
All offers must list DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a DUNS number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.
Vendor must also be registered in Wide Area Work Flow (WAWF) to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/to complete your registration.
6. Questions. All questions regarding the RFQ package must be submitted to the above email address by October 16, 2019 at 12:00 PM Pacific Standard Time (PST). Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered. Responses to questions will be posted following the question response deadline.
7. Organizational Conflicts of Interest. All offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.
8. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Submitted offers shall be valid for 60 days after the closing date of the RFQ.
A. References on the Federal Labor Wage Determinations for government service contract within the counties of California can be found at the following website:
- Sacramento: Service Contract Act WD #: 2015-5631 (https://beta.sam.gov/wage-determination/2015-5631/9?keywords=california&sort=-relevance&index=wd&is_active=true&page=9)
- Fresno: Service Contract Act WD #: 2015-5610 (https://beta.sam.gov/wage-determination/2015-5610/10?keywords=california&sort=-relevance&index=wd&is_active=true&page=2)
- Orange: Service Contract Act WD #: 2015-5646 (https://beta.sam.gov/wage-determination/2015-5646/13?keywords=california&sort=-relevance&index=wd&is_active=true&page=1)
9. Anticipated Award Date. The Government anticipates awarding this contract on/about November 1, 2019.
Attachments:
1. CLIN Price Sheet
2. Clauses and Provisions
3. PWS
4. (a)(b) & (c) DOL WAGE Rates for the 3 counties: (a)Sacramento, (b)Fresno & (c)Orange
Sonny Reyes, Contracting Specialist, Phone 562-795-2551, Email sonny.v.reyes.mil@mail.mil - Roger W. Chapin, Contracting Officer, Phone 5627952539, Email roger.w.chapin.civ@mail.mil
