Wheat Seed-Department of Finance and Administration
RFQ/RFP STANDARD TERMS AND CONDITIONS
1. GENERAL: Any special terms and conditions included in the invitation for bid override these standard terms and conditions.
The standard terms and conditions and any special terms and conditions become part of any contract entered into if any or all
parts of the bid are accepted by the State of Arkansas.
2. ACCEPTANCE AND REJECTION: The state reserves the right to accept or reject all or any part of a bid or any and all bids,
to waive minor technicalities, and to award the bid to best serve the interest of the state.
3. BID SUBMISSION: Bids must be submitted to the Office of State Procurement on this form, with attachments when
appropriate, on or before the date and time specified for bid opening. If this form is not used, the bid may be rejected. The bid
must be typed or printed in ink. The signature must be in ink. Unsigned bids will be disqualified. The person signing the bid
should show title or authority to bind his firm in a contract. Each bid should be placed in a separate envelope completely and
properly identified. Late bids will not be considered under any circumstances.
4. PRICES: Quote F.O.B. destination. Bid the unit price. In case of errors in extension, unit prices shall govern. Prices are
firm and not subject to escalation unless otherwise specified in the bid invitation. Unless otherwise specified, the bid must be
firm for acceptance for thirty days from the bid opening date. "Discount from list" bids are not acceptable unless requested in
the bid invitation.
5. QUANTITIES: Quantities stated in term contracts are estimates only, and are not guaranteed. Bid unit price on the
estimated quantity and unit of measure specified. The state may order more or less than the estimated quantity on term
contracts. Quantities stated on firm contracts are actual requirements of the ordering agency.
6. BRAND NAME REFERENCES: Any catalog brand name or manufacturer's reference used in the bid invitation is
descriptive only, not restrictive, and used to indicate the type and quality desired. Bids on brands of like nature and quality will
be considered. If bidding on other than referenced specifications, the bid must show the manufacturer, brand or trade name,
and other descriptions, and should include the manufacturer's illustrations and complete descriptions of the product offered.
The state reserves the right to determine whether a substitute offered is equivalent to and meets the standards of the item
specified, and the state may require the bidder to supply additional descriptive material. The bidder guarantees that the
product offered will meet or exceed specifications identified in this bid invitation. If the bidder takes no exception to
specifications or reference data in this bid he will be required to furnish the product according to brand names, numbers, etc.,
as specified in the invitation.
