Web Site Development
The Web Site will be an important source of information and a marketing tool for Resort homeowners and potential renters who are interested in visiting central Florida. The Web Site will also promote the Resort as the best place to stay while vacationing in the area. The web site is intended to provide at least the following functionality:
Provide a secure (login only) access area for homeowners and a separate visitor area for guests
Provide the homeowners with an ability to communicate with each other via a chat bulletin board with a moderator
Provide the HOA Board with the ability to communicate with the owners via email bulletins
Provide a repository for news articles and a library of information (including a secure database of Owner information; name, home address, email address, resort home address etc.)
Pay their HOA dues with a link, or interface to the HOAs accounting system
Allow authorized personnel to update content at anytime
Advertise homeowners rental properties (as an option)
Provide the option for a business module which can search available rental homes as described in the paragraph below;
Emerald Island Resort Web Site Development Request for Proposal
General Information
Purpose
The Purpose of this Request for Proposal (RFP) is to solicit and select the most appropriate vendor to develop and host an Internet Web Site for The Emerald Island Resort Master Homeowners Association.
Background Information
Emerald Island Resort is a prestigious gated and guarded community located on Disney's doorstep in Kissimmee, Florida. Surrounded by a Conservation Area, it encompasses over 300 acres with 11 heavily wooded acres right in the middle of the community. Once inside, you feel as if you have entered a special preserve. Owners and Guests alike can utilize all the facilities provided within the resort, which include the clubhouse, concierge services, sauna, fitness center, games arcade, Internet cafe, Tiki-bar, heated community pools and spas, basketball nets, volleyball and tennis courts, kiddie play areas, nature walk and much more. Within minutes of Walt Disney World and a short drive to shopping and dining, this 'island' serves as a haven from the larger world while remaining central to everything the world's most popular destination with millions of visitors a year has to offer. Emerald Island Resort consists of 721 homes and currently averages over 20,000 short-term bookings a year from an international client list.
The Boards of Directors of the Emerald Island Masters Home Owners Association hereafter referred to as the Board, are committed to the goal of making Emerald Island Resort the number one premier resort for small-term rentals in Central Florida, and realize that an important step in meeting this goal is partnering with a vendor who can design, build and host a dynamic, interactive and vibrant public facing website showing all the wonderful amenities Emerald Island Resort has to offer the Owners and the short-term renting community.
The Web Site will be an important source of information and a marketing tool for Emerald Island Resort homeowners and potential renters who are interested in visiting central Florida. The Web Site will also promote Emerald Island as the best place to stay while vacationing in the area. The web site is intended to provide at least the following functionality:
Provide a secure (login only) access area for homeowners and a separate visitor area for guests
Provide the homeowners with an ability to communicate with each other via a chat bulletin board with a moderator
Provide the HOA Board with the ability to communicate with the owners via email bulletins
Provide a repository for news articles and a library of information (including a secure database of Owner information; name, home address, email address, resort home address etc.)
Pay their HOA dues with a link, or interface to the HOAs accounting system
Allow authorized personnel to update content at anytime
Advertise homeowners rental properties (as an option)
Provide the option for a business module which can search available rental homes as described in the paragraph below;
The home advertising section will be a searchable database, with search criteria: number of bedrooms, game room, and number of bathrooms. After entering arrival and departure dates, the algorithm will check the availability and display a list of home meeting the search criteria. This section should be able to display pictures and videos of the homes. The order of the homes should rotate in order so that there are equal views of the homes. The potential renter should be able to select multiple homes they like and make a request for more information. A form will collect their, name, email, telephone number, number of people who will be visiting, number of children and a comment section. This information will be email to an address provided by the Board. The website should be designed to be able to add the home advertising section at a later date if the Board decides not to include it in this contract. The development and deployment of an Emerald Island Web Site is a project of high priority for the Board.
Desired features
Ease of use
1. Consistent, easy navigation partitioned so that first impression is market oriented (selling Emerald Island Resort).
3. Organization of homeowner oriented materials easily available once you enter the owner secured area of the site.
4. Site Search capability
5. Ability for Users to ask questions or support from the Board (email & discussion forum)
6. Usability consistent with best practices i.e. site depth to be 3-4 clicks deep,
dropdowns limited to
