Water Treatment System for Legionella Prevention at VAMC Buffalo
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COMBINED SYNOPSIS/SOLICITATION
WATER TREATMENT SYSTEMS FOR CHILLED WATER, COOLING TOWER AND BOILERS SYSTEMS LOCATED AT THE BUFFALO VA MEDICAL CENTER
(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.50- Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24219Q0319.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01.
(iv) This procurement is being issued as a Service Disabled Veteran Owned Small Business (SDVOSB) set aside. The North American Industry Classification System (NAICS) code is 561790, Other Services to Buildings and Dwellings, with a small business size standard of $7.5 Million.
(v) The Contractor shall provide pricing to provide installation of water treatment systems, required chemicals and support services to treat chilled water, cooling tower and boiler systems located at the Buffalo VA Medical Center for a base year and four option year periods. See table below for timeframe of option periods with reference the statement of work (SOW):
ANNUAL PRICING FOR WATER TREATMENT SERVICES
Line Item
DESCRIPTION
QUANTITY
UNIT
UNIT PRICE
TOTAL PRICE
1
BASE PERIOD: WATER TREATMENT SYSTEMS, REQUIRED CHEMICALS AND SUPPORT SERVICES TO TREAT CHILLED WATER, COOLING TOWER AND BOILER SYSTEMS LOCATED AT THE BUFFALO VA MEDICAL CENTER (TOTAL OF LINE ITEMS 1.a THROUGH 1.g). PERIOD OF PERFORMANCE: 04/01/2019 TO 03/31/2020).
1
YR
1.a
BASE PERIOD: INITIAL SET UP AND INSTALLATION OF WATER TREATMENT SYSTEMS CHILLED WATER SYSTEMS
4
JB
1.b
BASE PERIOD: INITIAL SET UP AND INSTALLATION OF WATER TREATMENT SYSTEMS COOLING TOWER SYSTEMS
6
JB
1.c
BASE PERIOD: INITIAL SET UP AND INSTALLATION OF WATER TREATMENT SYSTEMS BOILER
3
JB
1.d
BASE PERIOD: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS CHILLED WATER SYSTEMS
12
MO
1.e
BASE PERIOD: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS COOLING TOWER SYSTEMS
12
MO
1.f
BASE PERIOD: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS BOILER
12
MO
1.g
BASE PERIOD: FOUR ADDITIONAL FULL DISINFECTIONS PER YEAR FOR ALL 5 OF THE CONDENSER WATER SYSTEMS (SECTION A.3.2.4 D)).
4
JB
1.h
BASE PERIOD: ADDITIONAL DISINFECTION OF ALL FIVE CONDENSER WATER SYSTEMS IN EXCESS OF THOSE LISTED IN LINE ITEM 1.g
1
JB
2
OPTION YEAR 1: WATER TREATMENT SYSTEMS, REQUIRED CHEMICALS AND SUPPORT SERVICES TO TREAT CHILLED WATER, COOLING TOWER AND BOILER SYSTEMS LOCATED AT THE BUFFALO VA MEDICAL CENTER (TOTAL OF LINE ITEMS 2.a THROUGH 2.d). PERIOD OF PERFORMANCE: (04/01/2020 TO 03/31/2021).
1
YR
2.a
OPTION YEAR 1: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS CHILLED WATER SYSTEMS
12
MO
2.b
OPTION YEAR 1: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS COOLING TOWER SYSTEMS
12
MO
2.c
OPTION YEAR 1: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS BOILER
12
MO
2.d
OPTION YEAR 1: FOUR ADDITIONAL FULL DISINFECTIONS PER YEAR FOR ALL 5 OF THE CONDENSER WATER SYSTEMS (SECTION A.3.2.4 D)).
4
JB
2.e
OPTION YEAR 1: ADDITIONAL DISINFECTION OF ALL FIVE CONDENSER WATER SYSTEMS IN EXCESS OF THOSE LISTED IN LINE ITEM 2.d
1
JB
3
OPTION YEAR 2: WATER TREATMENT SYSTEMS, REQUIRED CHEMICALS AND SUPPORT SERVICES TO TREAT CHILLED WATER, COOLING TOWER AND BOILER SYSTEMS LOCATED AT THE BUFFALO VA MEDICAL CENTER (TOTAL OF LINE ITEMS 3.a THROUGH 3.d). PERIOD OF PERFORMANCE: (04/01/2020 TO 03/31/2021).
1
YR
3.a
OPTION YEAR 2: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS CHILLED WATER SYSTEMS
12
MO
3.b
OPTION YEAR 2: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS COOLING TOWER SYSTEMS
12
MO
3.c
OPTION YEAR 2: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS BOILER
12
MO
3.d
OPTION YEAR 2: FOUR ADDITIONAL FULL DISINFECTIONS PER YEAR FOR ALL 5 OF THE CONDENSER WATER SYSTEMS (SECTION A.3.2.4 D)).
4
JB
3.e
OPTION YEAR 2: ADDITIONAL DISINFECTION OF ALL FIVE CONDENSER WATER SYSTEMS IN EXCESS OF THOSE LISTED IN LINE ITEM 3.d
1
JB
4
OPTION YEAR 3: WATER TREATMENT SYSTEMS, REQUIRED CHEMICALS AND SUPPORT SERVICES TO TREAT CHILLED WATER, COOLING TOWER AND BOILER SYSTEMS LOCATED AT THE BUFFALO VA MEDICAL CENTER CENTER (TOTAL OF LINE ITEMS 4.a THROUGH 4.d). PERIOD OF PERFORMANCE: (04/01/2021 TO 03/31/2022).
1
YR
4.a
OPTION YEAR 3: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS CHILLED WATER SYSTEMS
12
MO
4.b
OPTION YEAR 3: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS COOLING TOWER SYSTEMS
12
MO
4.c
OPTION YEAR 3: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS BOILER
12
MO
4.d
OPTION YEAR 3: FOUR ADDITIONAL FULL DISINFECTIONS PER YEAR FOR ALL 5 OF THE CONDENSER WATER SYSTEMS (SECTION A.3.2.4 D)).
4
YR
4.e
OPTION YEAR 3: ADDITIONAL DISINFECTION OF ALL FIVE CONDENSER WATER SYSTEMS IN EXCESS OF THOSE LISTED IN LINE ITEM 4.d
1
JB
5
OPTION YEAR 4: WATER TREATMENT SYSTEMS, REQUIRED CHEMICALS AND SUPPORT SERVICES TO TREAT CHILLED WATER, COOLING TOWER AND BOILER SYSTEMS LOCATED AT THE BUFFALO VA MEDICAL CENTER (TOTAL OF LINE ITEMS 5.a THROUGH 5.d). PERIOD OF PERFORMANCE: (04/01/2022 TO 03/31/2023).
1
JB
5.a
OPTION YEAR 4: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS CHILLED WATER SYSTEMS
12
MO
5.b
OPTION YEAR 4: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS COOLING TOWER SYSTEMS
12
MO
5.c
OPTION YEAR 4: SERVICE SUPPORT AND CHEMICALS FOR WATER TREATMENT SYSTEMS BOILER
12
MO
5.d
OPTION YEAR 4: FOUR ADDITIONAL FULL DISINFECTIONS PER YEAR FOR ALL 5 OF THE CONDENSER WATER SYSTEMS (SECTION A.3.2.4 D)).
4
JB
5.e
OPTION YEAR 4: ADDITIONAL DISINFECTION OF ALL FIVE CONDENSER WATER SYSTEMS IN EXCESS OF THOSE LISTED IN LINE ITEM 5.d
1
JB
TOTAL PRICE
(vi) Description of requirement (See attached Statement of Work (SOW) to include Wage determination information): The contractor shall provide all parts and labor identified in the SOW.
(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.
FOB Destination
Buffalo VA Medical Center
3495 Bailey Avenue
Buffalo, NY 14215-1129
(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)
52.204-22 Alternative Line Item Proposal
52.216-1 Type of Contract (APR 1984)
52.233-2 Service of Protest (SEPT 2006)
852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008)
852.233-71 Alternate Protest Procedure (JAN 1998)
852.270-1 Representatives of Contracting Officers (JAN 2008)
(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.
PRICE
Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.
TECHNICAL
Please provide a maximum 5 page capability statement that indicates the vendor has the trained personnel, equipment, certifications and track record of working experience in installing and maintain water treatment systems and controlling Legionella and other bacteria/fungi populations in water systems at medical facilities.
In addition to the above capability statement the vendor shall provide the following information
Description of all water treatment systems to be installed
List of chemicals to be supplied
Certifications and licenses for pesticide application and transportation
Certifications of all employees transporting and handling chemicals
Name and certifications of laboratory analyzing water samples
Name and certification of inspector to perform cooling tower inspections (section A.3.2.4 b)
Plan indicating how the vendor will meet response times listed in sections: A.3.2.3.1 d), A.3.2.3.2 f), A.3.2.4 e) and f), A.3.3.3.1 c), A.3.3.3.2 d)
Plans for emergency disinfections and chemical spill responses
PAST PERFORMANCE
The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for similar water treatment services for water systems at hospitals of similar size and complexity. Include the following information for each contract:
a) Name and address of contracting activity
b) Name and telephone number of contract person
c) Dates of contract performance
CPARs shall also be reviewed in making past performance determinations.
The Government reserves the right to make award without discussions.
(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.
(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:
52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)
52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)
52.217-8 Option to Extend Services (NOV 1999)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
52.228-5 Insurance-Work on a Government Installation (JAN 1997)
CL-120 Supplemental Insurance Requirements
52.232-18 Availability of Funds (APR 1984)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
852.203-70 Commercial Advertising (JAN 2008)
852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016)
852.232-72 Electronic Submission of Payment Requests (NOV 2012)
852.237-70 Contractor Responsibilities (APR 1984)
852.219-74 Limitations on Subcontracting Monitoring and Compliance (JULY 2018)
(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.
52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995)
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)
52.219-8 Utilization of Small Business Concerns (OCT 2018)
52.219-28 Post Award Small Business Program Representation (Jul 2013)
52.222-3 Convict Labor (June 2003)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (APR 2015)
52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)
52.232-34 Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013)
52.222-41 Service Contract Labor Standards (MAY 2014)
52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)
52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015)
52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)
(xiii) The Service Contract Act of 1965 does apply to this procurement, and the applicable wage determination is attached to this combined synopsis/solicitation
A site visit is scheduled for Tuesday, February 26, 2019 at 9:30 am. Potential vendors for the site visit shall meet at the Starbucks in the main lobby of the Buffalo VA Medical Center, 3495 Bailey Ave, Buffalo, NY 14215. Please be sure to bring a hard hat, safety glasses and wear suitable work shoes (steel toe not required, but no open-toed or high heels). Please express intent to attend site visit by Monday, February 25, 2019 at 12:00 pm EST to Michael Spivack via email at Michael.Spivack@va.gov. All questions from site visit shall be submitted to Michael Spivack via email above.
(xiv) N/A
(xv) This is an open-market total service disabled veteran owned small business set-aside combined synopsis/solicitation,B the government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
The Quoter shall list exception(s) and rationale for the exception(s)
Quotes are required to be received NO LATER THAN 4:00 PM EDT, Monday, March 11, 2019. Quotes and supporting documentation must be emailed to Michael Spivack at Michael.Spivack@va.gov.
(xvi) Direct your questions to Michael Spivack, Contracting Specialist, 585-297-1460 x 72458; Michael.Spivack@va.gov.
Spivack, Michael
Michael.Spivack@va.gov
Contracting Officer
