Veterans Health Administration Employee Health & Well-Being Monthly Newsletter
Combined Synopsis/Solicitation for Commercial Items
Employee Health & Well-Being Monthly Newsletter
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C24519Q0056
Posted Date:
12/7/2018
Original Response Date:
12/21/2018
Current Response Date:
12/21/2018
Product or Service Code:
R699 Support Administrative: Other
Set Aside (SDVOSB/VOSB):
100% SDVOSB (Service-Disabled Veteran-Owned Small Business)
NAICS Code:
511120 Periodical Publishers
Contracting Office Address
Department of Veterans Affairs
Network Contracting Office 5
Contracting Office (90C)
1 Med Center DR
Clarksburg, WV 26301-4199
Darren Morris - Contract Specialist
darren.morris@va.gov
Description
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
(ii) This solicitation number 36C24519Q0056 is a request for quotations (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.
(iv) This procurement is being issued as 100% Service Disabled Veterans Owned Small Business (SDVOSB) Set Aside Open Market Competition. The associated North American Industrial Classification System (NAICS) code for this procurement is 511120, with a small business size standard of 1,000 Employees.
(v) The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5 is seeking to an Employee Health & Well-Being Monthly Newsletter which will be distributed across all VA Medical Centers, 152 located across the United States.
All interested companies shall provide quotations for the following:
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/ SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
12.00
MO
__________________
__________________
Employee Health & Well-Being Monthly Newsletter delivered in print, PDF, and web-link formats.
Contract Period: Base
POP Begin: 01-01-2019
POP End: 12-31-2019
1001
12.00
MO
__________________
__________________
Employee Health & Well-Being Monthly Newsletter delivered in print, PDF, and web-link formats.
Contract Period: Option 1
POP Begin: 01-01-2020
POP End: 12-31-2020
2001
12.00
MO
__________________
__________________
Employee Health & Well-Being Monthly Newsletter delivered in print, PDF, and web-link formats.
Contract Period: Option 2
POP Begin: 01-01-2021
POP End: 12-31-2021
3001
12.00
MO
__________________
__________________
Employee Health & Well-Being Monthly Newsletter delivered in print, PDF, and web-link formats.
Contract Period: Option 3
POP Begin: 01-01-2022
POP End: 12-31-2022
4001
12.00
MO
__________________
__________________
Employee Health & Well-Being Monthly Newsletter delivered in print, PDF, and web-link formats.
Contract Period: Option 4
POP Begin: 01-01-2023
POP End: 12-31-2023
GRAND TOTAL
__________________
(vi) Description of items to be acquired:
Statement of Work for VHA Employee Health & Well-Being Monthly Newsletter
The Veterans Health Administration Employee Health & Well-Being (EHW) Program is designed to help all VHA employees lead healthier, more productive lives. The EHW program does this by providing education, information, tools and opportunities to help employees improve their health and deal with personal problems that might adversely impact their work performance, health, and well-being.
The EHW Program provides information on health-related topics through a variety of media, such as conferences, calls, bulletin boards, videos and a variety of classes. Literature shows that one of the most successful methods of providing information on a variety of health-related topics is a monthly newsletter. Newsletters are written to educate, motivate and produce behavior change. Many of the issues affecting employee mental and emotional well-being include alcohol and other substance abuse, stress, grief, family problems, and psychological disorders.
The EHW Program requires a 4-8 page monthly newsletter in both a print form and a digital version to be distributed to 152 VHA sites. The digital version must be provided in both a PDF format and as an internet link.
Access will be provided for 240,000 employees nationally and allow for sharing with family and friends.
100 copies of the printed version will be drop shipped on a monthly basis by the vendor to 152 sites within the United States whose addresses are provided by the EHW program. The cost of the shipping must be included in the order.
The newsletter will be customizable with the EHW Program masthead, logo and contact information that will be provided by the EHW Program. Program logo and information will be displayed on front page.
The newsletter will be visually appealing with full color pictures, attractive formatting and easy to read fonts.
The EHW Program will be provided column space to create a monthly article with program information.
Topics in the newsletter will be relevant, timely, practical and reviewed for accuracy by experts in the field of employee assistance. Articles will cover a wide variety of topics including financial or non-work-related legal concerns, major life events, including births, accidents and deaths family care, family/personal relationship issues, work relationship issues, concerns about aging parents and other family issues.
Newsletter must be 508 compliant.
Articles must appeal to readers from a variety of educational and ethnic backgrounds.
Pictures must demonstrate diversity in age, sex and ethnicity.
The C& A requirements do not apply. Therefore, a security accreditation package is not required.
(vii) The Base Year period of performance is 01/01/2019 12/31/2019.
Monthly delivery shall be provided no later than 30 days after receipt of order/award of contract and every month thereafter to provide 12 newsletters, 1 for each month of the POP, FOB destination at all the VAMCs listed in the EHW Monthly Newsletter Recipient
Facilities List .
Place of Performance
Address:
Newsletters to be delivered to All Dept. of Veterans Affairs Medical Centers (VAMC).
Reference the attached EHW Monthly Newsletter Recipient
Facilities List for individual facility addresses.
Postal Code:
Numerous (152 Medical Centers)
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. All offers must reference:
Solicitation number for this requirement as 36C24519Q0056
Point of Contact, Company name, address, telephone and email address
Technical description of services to be performed in accordance with the Statement of Work
Past performance information
Price
Acknowledgement of any solicitation amendments
A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.
An offeror that fails to furnish required representation or information, or reject the terms and conditions of the solicitation will be excluded from consideration.
The following provisions are included as addenda to FAR 52.212-1:
52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)
52.209-7 Information Regarding Responsibility Matters (OCT 2018)
52.233-2 Service of Protest (SEPT 2006)
852.209-70 Organizational Conflicts of Interest (JAN 2008)
852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)
852.233-71 Alternate Protest Procedure (OCT 2018)
852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
852.270-1 Representatives of Contracting Officers (JAN 2008)
(ix) Awards shall be made to the responsible offeror whose offer provides the best value to the government, considering technical capability, past performance and price. The government will evaluate information based information based on the following evaluation criteria:
Technical Capability to meet the Government requirement (see criteria below)
Past Performance: vendor will provide technical capabilities statement, three 3 references of similar requirements with contact information, and price breakdown.
PriceB will include the monthly unit cost for the base year and 4 option years which includes delivery, FOB destination, to all 152 VAMC s listed in attached EHW Monthly Newsletter Recipient Facilities List .
Technical Evaluation Criteria:
Content:
Accuracy
Timeliness
Variety of Topics
Readability
Visual Appeal
Past performance (provide three (3) references of similar items)
Flexibility - EHW Column and Logo
Technical and Past Performance, when combined, are significantly more important than price.
Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(x) The provision at FAR 52.212-3, Offerors Representations and Certifications Commercial Items (OCT 2018), applies to this acquisition.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
(xi) The clause at FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018), applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:
52.252-2 Clauses Incorporated by Reference (Feb 1998)
52.203-16 Preventing Personal Conflicts of Interest (DEC 2011)
52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)
52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)
52.217-8 Option to Extend Services (NOV 1999)
52.217-9 Option to Extend The Term Of The Contract (Mar 2000)
52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
852.203-70 Commercial Advertising (May 2018)
852.219-10 Va Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2016)(Deviation)
852.219-74 Limitations on Subcontracting Monitoring And Compliance (Jul 2018)
852.232-72 Electronic Submission of Payment Requests (Nov 2018)
852.237-70 Contractor Responsibilities (Apr 1984)
(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (OCT 2018), applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable:
52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995)
52.204-14 Service Contract Reporting Requirements (OCT 2016)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)
52.219-27 Notice of Service Disable Veterans Owned Small Business Set Aside
52.219-28 Post Award Small Business Program Representation (Jul 2013)
52.222-3 Convict Labor (June 2003)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (APR 2015)
52.222-35 Equal Opportunity for Veterans (OCT 2015)
52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
52.222-37 Employment Reports on Veterans (Feb 2016)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)
52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013)
52.222-41 Service Contract Labor Standards (MAY 2014)
52.222-43 Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014)
52.222-55 Minimum Wages under Executive Order 13658 (DEC 2015)
(xiii) This is a 100% Service Disabled Veteran Owned Small Business set-aside open-market combined synopsis/solicitation for an EHW Monthly Newsletter as defined herein.B B The government intends to award a Firm Fixed Price Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s).
(xiv) Not Applicable
(xv) Submission shall be received via email not later than 1PM (EST) 12/21/2018 to darren.morris@va.gov. If an offeror requires hand delivery please contact the Contract Specialist, Darren Morris, below to make arrangements for hand delivery prior to the 1PM 12/21/2018 deadline. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist at Darren.morris@va.gov. All questions must be received NLT 1PM (EST) on 12/17/2018.
(xvi) Point of Contact for this Combined Synopsis/Solicitation:
Contract Specialist Darren G. Morris
Email Darren.morris@va.gov
Phone - 304-623-3461 ext. 4106
Fax - 304-623-7637
Darren G. Morris
Contract Specialist
darren.morris@va.gov
Darren.Morris@va.gov
