VISN2 is seeking sources to provide Large Volume Multi-Channel IV Infusion Pumps and PCA Pumps
FBO Sources Sought 36C24218Q9503
This Sources Sought request for information (RFI) is posted for market research purposes ONLY. It is not a solicitation.
VISN 2 Network Contracting Office 2 (NCO2) is seeking sources to provide, install, and implement a turnkey VISN 2 Large Volume Multi-Channel IV Infusion Pumps and PCA Pumps solution.
The goal of this project is to replace all Large Volume Multi-Channel IV Infusion Pumps and PCA Pumps in VISN 2 with pumps under a single manufacturer determined to meet the needs of all facilities best by providing safe, high-quality patient care. This would include, but not be limited to, the IV infusion pumps, PCA pumps, data storage and analysis software, software licenses, implementation and training services, and optimization services to reduce medication administration errors.
Place of performance
The requirement calls for the acquisition, installation, training, and maintenance and drug library interfacing, implementation service within the following VISN 2 facilities:
James J. Peters (Bronx) VAMC ; Brooklyn VAMC ; Manhattan VAMC ; St. Albans VAMC ; East Orange VAMC ; Lyons VAMC; Montrose VAMC ; Castle Point VAMC ; Northport VAMC ; Buffalo VAMC; Batavia VAMC; Syracuse VAMC; Bath VAMC; Canandaigua VAMC; Albany VAMC
Estimated Quantities.
Units
Estimated Total
Large Volume multi-channel IV infusion pump channels
2,560
Patient-Controlled Analgesia pump channels
120
Infusion pump PC units
150
Syringe pump modules
20
All necessary site management software/ licenses
as required
All necessary drug library software/ licenses
as required
Turnkey installation is defined as the procurement, site planning, site preparation, configuration, implementation, and complete modalities interface installation of Large Volume Multi-Channel IV Infusion Pumps and PCA Pumps at all VISN 2 facilities by a single prime vendor. This requirement includes the trade-in/turn-in/removal of all existing infusion pumps and batteries.
VISN 2 intends to purchase new Large Volume IV, and PCA Pumps for each facility in the VISN. VISN 2 is employing infusion pumps that are reaching End of Life and use out of date technology that requires frequent corrective maintenance. Current systems being used in the VISN are no longer fully supported by vendors, as new technologies are offered in the market place.
Proposed equipment must have FDA clearance. All medical device system components must comply with FDA regulations for its specific classification, either Class I, MDDS (Class I), Class II or Class III.
Infusion pumps shall provide for the multi-modality and modular design.
Infusion pumps shall be capable of employing multiple channels at a time to support patient multiple needs for medication infusion.
A single platform and single user device interface should be applied at all VISN 2 facilities.
Data Management/ Connectivity
Proposed systems should allow wireless communication to transfer new drug libraries and software updates from a site specific server to the pumps, and to transfer event and alarm logs from the pumps to the server.
Proposed system must be useable in a FIPS 140-2 compliant 802.11a/b/g/n wireless environment, so the system must be capable of supporting this.
Data Security
Infusion pumps shall be capable of meeting the Federal Information Processing Standards, FIPS 140-2 compliance and data encryption certification, as allowed by VA s Office of Information and Security.
All medical device components, including but not limited to servers, must be in compliance with VA MDIA (Medical Device Infrastructure Architecture) as well as comply with all FDA regulations.
Customer Service/ Support/ Training
Potential sources muse be able to provide:
On-site installation to implement as well as configure the Large Volume Multi-Channel IV Infusion Pumps and PCA Pumps.
Training for the management and maintenance of the Large Volume Multi-Channel Infusion Pumps and PCA Pumps to on-site to clinical users including Nursing Staff, Sterile Processing Services (SPS) Cleaning and Disinfection Staff, Biomedical Engineering Staff, Pharmacy Staff, and Education Staff at each of the VISN 2 sites.
technical support as well as e-mail support during clinic operation hours and off-hours for service if necessary. VPN access could be made available to the vendor with appropriate security measures.
Warranty
Potential sources muse be able to provide:
a minimum of a three year warranty
Extended warrantee, including parts and preventative maintenance
All Infusion pumps and accessories to include a warranty for repairs/replacements commonly given in the market place.
Maintenance (during warranty and extended warranty period
Proposed sources must be able to maintain the equipment in accordance with the Conformance Standards Section, by furnishing all necessary labor, management, equipment, tools, materials, repair service, preventive maintenance, tools, instruments, software and hardware updates and parts for service in accordance with the terms, conditions and schedule of this agreement.
The Proposed sources must be able to provide repair service such as adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations.
Past Performance
Vendor has performed well in VA setting.
Vendor has reputation for quality and reliability in VA and non-VA settings.
RESPONSE DATE (DEADLINE): June 25, 2018
(Note: As this is a sources sought notice and used for Market research purposes only, we will accept information provided after this deadline but cannot guarantee that it will be used in developing our subsequent procurement strategy or solicitation structure.)
Potential Sources Required Information
All interested parties should provide the following information via email to the Contracting Officer, Christopher Ward by June 25, 2018:
Product and service information about your Large Volume Multi-Channel IV Infusion Pumps and PCA Pumps able to fulfill this requirement.
Your company s Socio-economic status
If applicable, Your Federal Supply Schedule (FSS) Contract number.
If applicable, the Ultimate expiration date of your current FSS Contract including all Option periods left.
Your Point of Contact information
Point of Contact(s):
No Phone Calls Please
Christopher Ward
NCO2 Contracting Officer
E-mail: Christopher.ward@va.gov
Disclaimer
This Sources Sought Request For Information (RFI) notice is issued solely for information and planning purposes only and does not constitute a solicitation.
All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Christopher Ward
NCO2 Contracting Officer
christopher.ward@va.gov
christopher.ward@va.gov
