VISN 2 First Fill/Emergency Fill Service Contract
Synopsis:
Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department of Veterans Affairs is currently conducting a market survey for qualified firms capable of providing VISN 2 FIRST FILL/EMERGENCY FILL SERVICE CONTRACT for the VISN 2 Health Care System. The North American Industry Classification Systems (NAICS) is 524292. Responses to this notice must be submitting in writing (email or fax) and must be received not later than October 25, 2018 at 10:00AM. Email: Janice.Brooks@va.gov and Fax: 718-741-4722. No telephone inquiries will be accepted. Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic.
The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 524292. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.
FIRST FILL & EMERGENCY RX PHARMACY SERVICES FOR
VISN2/NEW YORK/NEW JERSEY VA HEALTH CARE NETWORK
STATEMENT OF WORK / DESCRIPTION OF SERVICES
Description of services needed:
to provide First Fill prescription services for VISN 2 facilities.
to provide Emergency backup prescription services For VISN 2 facilities.
SPECIFICIATIONS: First Fill or emergency medication shall include, but not limited to the following:
All prescriptions filled must be written on VA prescription blanks (VA form 10- 2577F) or another prescription blank that has been authorized in writing by the VA Contracting Officer or the Chief of Staff of the applicable VA Medical Center.
Only prescriptions from VA authorized practitioners may be filled under the contract. The contractor must review all prescriptions to ensure that the prescriber is a VA authorized practitioner. Prescriptions from non-VA authorized practitioners may not be filled under the contract and will not be reimbursed.
c. Prescriptions will be filled and dispensed only for drugs that are on the VA Formulary https://www.pbm.va.gov/PBM/National Formulary.asp Formulary includes representative NDCs. Any other drug not on this list will require prior approval from the VA.
i. Non-formulary and non-emergent medications (i.e. Viagra, any expendable stock /supply items [non- drug products], and cosmetics, over-the counter medications, nutritional supplements, vitamins or herbal supplements) as identified by not being on the provided VA Formulary are not to be dispensed by the pharmacy without prior authorization.
ii. First Fill does NOT cover Schedule 1 controlled substances
iii. For a non-formulary medication to be dispensed, CBOC provider will call applicable VA COTR (listed in Section 4) or designee for prior approval. VA COTR (or designee) will then call Contractor Designee to have a prior authorization input into the system, allowing the medication to be dispensed for the veteran.
iv. The VA formulary will be updated as necessary and provided to the Contractor Designee. VA will provide drug name, strength and form(s) for each drug to be added along with the representative NDC number.
v. It is the responsibility of the contractor (vendor) to supply copies of the VA Formulary to each of the dispensing pharmacies in their network.
vi. Making the Formulary available to non-network pharmacies will be considered a breach of contract and cause for the immediate cancellation of this contract.
d. Medications shall be dispensed with a maximum 10-day (NO REFILLS) supply for all medications EXCEPT antibiotics (unless repackaging is not an option; (i.e.: of insulin, oral inhalers, etc.)
e. Antibiotic prescriptions shall be dispensed in a quantity up to a 14-day supply when authorized by the physician.
i. Plan B One-Step (Levonorgestrel) 1.5mg;
ii. TEVA Women s Health
iii. NDC 51285-942-88 (1 tablet unit of use package)
f. Filling pharmacies are NEVER authorized to fill prescriptions from non-VA providers or refill prescriptions previously filled in non-VA pharmacies.
g. Medications shall be dispensed in the generic form unless otherwise stipulated by the VA Pharmacy Service. A product is not considered a generic equivalent unless the strength, quantity and dosage is the same as the brand name. The generic name must be indicated on the drug label for all medications.
h. Prescriptions filled under this contract will be, to the extent permitted by law, the least expensive drug product the pharmacy has in stock is required to be used.
i. Follow VA Drug Standardization List as is posted on the link below https://www.pbm.va.gov/PBM/nationalformulary/VA_Drug_Standardization_List_March_2016.pdf
j. Medications shall be dispensed in appropriate containers, consistent with federal guidelines and New York/New Jersey State Laws.
k. All adverse drug events reported to filling pharmacy will be reported to the VA originating site. These include dispensing errors, drug allergies and adverse drug reactions.
l. No refills of prescriptions will be authorized. The contractor shall fill ONLY NEW PRESCRIPTIONS. A new prescription is defined as a written or telephonic prescription for a drug product and strength that has been written as a new prescription by the provider and has a new, unique prescription number.
m. NO PRESCRIPTIONS WILL BE MAILED. All prescriptions are to be picked up at the filling pharmacy by Veteran or designee with ample identification.
n. Patients must show a current (in date) PHOTO ID and sign for all prescriptions upon pickup. There can be no exceptions to this requirement.
o. VA reserves the right to add or delete areas of services based on patient demand. Changes in service areas shall be addressed in a written bilateral modification to this contract issued by the Contracting Officer
p. All patients shall be offered counseling from a Pharmacist for each prescription filled. The counseling shall include, but not limited to:
i. Name, description and use of medication
ii. Dose, dosage, form, and route
iii. Special directions and precautions
iv. Common side effects and action required if side effects occur
v. Techniques for self-monitoring drug therapy
vi. Action to be taken if a dose is missed
vii. Proper storage
viii. What the patient can expect from the medication
ix. The balance of the patient s prescribed medication shall be mailed from the VA Mail-Out Pharmacy
q. Pharmacy Services covered by this contract, at a minimum, shall be furnished by the contractor Monday through Sunday (7 days a week) to include Holidays and weekends, Hours of operation (0000 hrs. to 2400 hrs.) daily.
r. The contractor shall provide Registered Pharmacists who shall be (but not limited to):
i. Registered in the State of New York and New Jersey (as applicable).
ii. Collects, synthesize, and interprets patient prescription, and disease data
iii. Checks for factual and potential drug related problems, including (but not limited to):
(1) therapeutic duplication
(2) drug-disease contraindications
(3) drug-drug interactions (including interactions with over the counter drugs)
(4) incorrect drug dosage
(5) drug-allergy interactions
i. Identify, clarify, and resolve drug related problems with the prescriber and patient.
ii. Be available to answer any drug related questions that a patient may have after the prescription is filled.
iii. Treat all patients with dignity, courtesy and respect.
s. Waiting times for prescription dispensing shall be on average 30 minutes but shall not exceed one hour.
t. Upon contract award, VA will provide Contractor Designee with all the provider names for each VA Facility Location and both their respective NPI (National Provider Index) and DEA (if applicable) that will be used (notify if a provider does not use a DEA). VA DEA numbers may be utilized for providers at some locations. VA will notify the contractor of this usage if applicable.
i. ** Please note, NPI for providers, even though utilizing a VA DEA must still be
supplied to the contractor.
3. LOCATIONS / PLACES OF PERFORMANCE AND POINT OF CONTACT / COTR INFORMATION:
BRONX, NEW YORK
James J. Peters VA Medical Center
130 West Kingsbridge Road
Bronx, NY 10468
White Plains Community Clinic
23 South Broadway
White Plains, NY 10601
Yonkers Community Clinic
124 New Main Street
Yonkers, NY 10701
Queens Community Clinic
41-03 Queens Blvd.
Sunnyside, NY 11104
Bronx Community Clinic
953 Southern Blvd
Bronx, NY 10459
VA HUDSON VALLEY HEALTH CARE SYSTEM
Montrose VA Medical Center Campus
Route 9A/P.O. Box 100
Montrose, NY 10548-0100
Monticello Community Clinic
Jefferson Professional Plaza
60 Jefferson St., Unit 3, Monticello, NY 12701
New City/Rockland County Community Clinic
20 Squadron Boulevard, Suite 400
New City, NY 10956
Carmel/Putnam County Community Clinic
1875 Route 6
Warwick Savings Bank - 2nd Floor
Carmel, NY 10512
Goshen Community Clinic
30 Hatfield Lane, Suite 204
Goshen, NY 10924
(845) 294-6927
POC/COTR: Lana, Robert E. (Robert.Lana@va.gov)
Castle Point VA Medical Center Campus
Castle Point, NY 12511
(845) 831-2000
POC/COTR: Lana, Robert E. (Robert.Lana@va.gov)
845-831-2000, x5435 or 914-737-4400, x3166
Eastern Dutchess Community Clinic
2881 Church St, Rt. 199, Pine Plains, NY 12567
Port Jervis Community Clinic
150 Pike Street
Port Jervis, NY 12771
Poughkeepsie Community Clinic
488 Freedom Plains Road
Poughkeepsie, NY 12603
VA NEW JERSEY HEALTH CARE SYSTEM
East Orange VA Medical Center Campus
385 Tremont Avenue
East Orange, NJ 07018-1095
Lyons VA Medical Center Campus
151 Knollcroft Road
Lyons, NJ 07939
Fort Monmouth Community Clinic
Paterson Army Health Clinic
Building 1075, Stephenson Avenue
Fort Monmouth, NJ 07703
James J. Howard Community Clinic
970 Route 70
Brick, NJ 08724
Elizabeth Community Clinic
654 East Jersey Street, Suite 2A
Elizabeth, NJ 07206
Trenton Community Clinic
171 Jersey Street Building 36
Trenton, NJ 08611-2425
Hackensack/Bergen County Community Clinic
385 Prospect Avenue
Hackensack, NJ 07601
Jersey City Community Clinic
115 Christopher Columbus Dr
Jersey City, NJ 07302
New Brunswick Community Clinic
317 George Street
New Brunswick, NJ 08901
Morristown Community Clinic
340 West Hanover Avenue
Morristown, NJ 07960
Newark Community Clinic
20 Washington Place
Newark, NJ 07102
Paterson Community Clinic
St. Joseph's Hospital & Medical Center
275 Getty Avenue
Paterson, NJ 07503
VA NEW YORK HARBOR HEALTHCARE SYSTEM
Brooklyn VA Medical Center Campus
800 Poly Place
Brooklyn, NY 11209
St. Albans Community Living Center
179th Street & Linden Boulevard
St. Albans, NY 11425
Staten Island Community Clinic
Southport Plaza
1150 South Avenue
3rd Floor Suite 301
Staten Island, NY 10314
New York VA Medical Center Campus
423 East 23rd Street
New York, NY 10010
Chapel Street Community Clinic
40 Flatbush Extension 8th Floor
Brooklyn, NY 11201
Harlem Community Clinic
55 West 125th Street 11th Floor
New York, NY 10027
Opiate Substitution Program
437 West 16th Street
New York, NY 10011
NORTHPORT, NEW YORK
Northport VA Medical Center
79 Middleville Road
Northport, NY 11768
Patchogue Community Clinic
4 Phyllis Drive
Patchogue, NY 11772
Westhampton Community Air Base
(by appointment only)
150 Old Riverhead Road
Westhampton, NY 11978
Plainview Community Clinic
1425 Old Country Road
Plainview, NY 11803
Albany VA Medical Center,
113 Holland Avenue
Albany, NY 12208
CBOCs
Bainbridge
109 North Main Street
Bainbridge, NY 13733
Catskill
Columbia Greene Medical Arts Building
Suite D305, 159 Jefferson Hgts
Catskill, NY 12414
Clifton Park
963 Route 146
Clifton Park, NY 12065
Fonda
2623 State Highway 30A
Fonda, NY 12068
Glens Falls
84 Broad St.
Glens Falls, NY 12801
Kingston
324 Plaza Road
Kingston, NY 12401
Plattsburgh
80 Sharron Avenue
Plattsburgh, NY 12901
Saranac Lake
33 Depot St.
Saranac Lake, NY 12983
Schenectady
1346 Gerling Street
Sheridan Plaza
Schenectady, NY 12308
Troy
295 River Street
Troy, NY 12180
Westport
7426 NYS Route 9N
Westport, NY 12993
Bath VA Medical Center
76 Veterans Avenue
Bath, NY 14810
CBOCs
Coudersport
24 Maple View Lane Suite 2
Coudersport, PA 16915
Elmira
1316 College Avenue
Elmira, NY 14901
Wellsboro
1835 Shumway Hill Road
Wellsboro, PA 16901
Wellsville
3458 Riverside Drive, Route 19
Wellsville, NY 14895
VA Western New York Healthcare System
3495 Bailey Avenue
Buffalo, NY 14215
CBOCs
Dunkirk
166 East 4th Street
Dunkirk, NY 14048
Jamestown
608 West 3rd Street
Jamestown, NY 14701
Lackawanna
1234 Abbott Road
Lackawanna, NY 14218
Lockport
5883 Snyder Drive
Lockport, NY 14094
Niagara Falls
2201 Pine Avenue
Niagara Falls, NY 14301-2300
Olean
VA Outpatient Clinic
465 North Union Street
Olean, NY 14760-2658
Springville
15 Commerce Drive
Springville, NY 14141
Canandaigua VA Medical Center
400 Fort Hill Avenue
Canandaigua, NY 14424
CBOCs:
Rochester
465 Westfall Road
Rochester, NY 14620
Syracuse VA Medical Center
800 Irving Avenue
Syracuse, NY 13210
CBOCs
Auburn
17 Lansing Street
Auburn, NY 13021
Binghamton
203 Court Street
Binghamton, NY 13901
Massena
6100 St. Lawrence Centre
Massena, NY 13662
Oswego
437 State Route 104 E
Oswego, NY 13126
Rome
125 Brookley Road, Building 510
Rome, NY 13441
Tompkins/Cortland
1451 Dryden Road
Freeville, NY 13068
Watertown
144 Eastern Blvd.
Watertown, NY 13601
4. PERIOD OF PERFORMANCE:
BASE YEAR: DECEMBER 1, 2018 to NOVEMBER 30, 2019
OPTION YEAR (1) DECEMBER 1, 2019 to NOVEMBER 30, 2020
OPTION YEAR (2) DECEMBER 1, 2020 to NOVEMBER 30, 2021
OPTION YEAR (3) DECEMBER 1, 2021 to NOVEMBER 31, 2022
OPTION YEAR (4) DECEMBER 1, 2022 to NOVEMBER 30, 2023
5. PRICING:
Prices will be based on a discount from MediSpan Average Wholesale plus any additional Administrative and/or Dispense fees. Please provide what your current costs/charges would be for each of the medications below. Include the price of the medication and the dispensing fee /Administrative fee associated with each product listed below.
6. RADIUS REQUIREMENT: The contractor must have three (3) or more Pharmacy locations within a five (5) mile radius of each urban VA Facility. The contractor shall provide the name, address, and phone number of each pharmacy and the VA shall approve the use of at least one pharmacy per VA facility site.
7. EMERGENCY NETWORK: In the event of an emergency and a Medical Center is unable to supply medications to patients because of a national or local emergency as declared by the Medical Center Director or designee vendor will be notified and in turn will notify their network of participating pharmacies. Vendor will supply to the VA the names of two or more Vendor employees authorized to activate their emergency network, who the VA will contact, and conversely the VA will advise Vendor of the name of the VA employee authorizing the emergency activation.
In the event of a VA called emergency only, prescriptions can be filled from empty current dated
vials less than 90 days old if refills do exist. Refills will be for a maximum 30-day supply.
Filling pharmacy must record the following information:
Patient Name
Patient Address
VA ID Number
VA RX # (if a VA refill)
Name of Provider
Prescription number
Filling pharmacist
Charge to VA site (to be determined) that originated RX
8. AUDITING
Representatives of the VA are authorized, at any time, to visit the premises of any pharmacy
filling VA prescriptions under the vendor s plan during regular business hours for the purposes
of auditing and evaluation, which may include the inspection of clinical records.
9. REPORTING REQUIREMENTS
a. Contractor shall provide a monthly summary (for each contracted Pharmacy or CBOC)
to the VA Pharmacy Service detailing the following information for services provided:
Patient Name and Address
Medication Name and Strength
Quantity Dispensed
NDC (National Data Code)
Prescription Number
Prescription Cost
Prescriber Name
Days Supply
b. Invoices are to be sent to applicable POC/COTR s listed in Section 3 above, by the 10th
day in the following month. Invoices must include date dispensed, patient's name,
patient s last four of SSN, provider name, Prescription number name of medication and
NDC number of dispensed drug, strength, days supply dispensed, quantity, total charge,
and contract number. The contractor shall provide for quality control/performance improvement purposes the following information:
i. All medication errors and medication related incidents will be recorded and
investigated and reported to the VA on a monthly basis. Medication errors or events
that result in required hospitalization, clinical intervention or significant negative events will be reported to the VA immediately.
ii. Customer complaints/suggestions/compliments shall be recorded and reported to the VA on a quarterly basis (or more frequently if a significant problem occurs).
10. STATUTORY REQUIREMENTS
Services required under this contract shall be performed in accordance with the following:
New York and New Jersey State Board of Pharmacy; Pharmacy Law
Code of Federal regulations, Title 21
United States Code, Title 21
11. CONFIDENTIALITY AND SECURITY
Contractor shall ensure the confidentiality and security of all patient information and shall be held liable in the event of breach of confidentiality. All information concerning VA beneficiaries shall be kept confidential and shall not be disclosed to persons, except as authorized in writing and according to all applicable laws the Contractor shall comply with the provisions of the Privacy Act of 1974 (5 USA 522a), confidentiality of Drug Abuse, Alcohol Abuse, Sickle Cell Anemia and HIV/AIDs Treatment Records (38 USC 7332) and Confidentiality of Medical Quality Assurance Records (38 USC 5705). The Contractor shall comply with all pertaining confidentiality and security statutes. Contractor shall be HIPAA (Health Insurance Portability and Accountability Act) compliant. Failure to comply with statutes regarding confidentiality and security of patient health information/Individually identifiable information may result in financial sanctions.
Brooks Campbell, Janice
Janice.Brooks@va.gov
