Upgrade to PFO Conference Room A/V
This is a combined synopsis / solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will be issued.
The solicitation number is W912L9-19-U-0037, this solicitation is issued as a Request for Proposal (RFP).
This requirement is to purchase hardware refresh for the audio visual equipment in the USPFO Conference Room, located at 2002 South Holt Road, Indianapolis, IN 46241.
Requirements:
1. Statement of Work
This Statement of Work (SOW) describes the requirements that Indiana National Guard USPFO is requesting for upgrading the USPFO Conference Room.
2. Video
Screen will be 90" or greater and mounted on West wall of conference room.
• Inputs: At least 3-HDMI, 1-VGA, 1-COAX Remove old projection screen and projector
On west wall, video input for VGA and HDMI to connect to screen VTC capabilities using existing VTC Equipment
Display and connect existing COAX TV feed Connections to laptop docking station for Video feed
3. Audio
VOiP capabilities using speakers in ceiling
VTC capabilities using existing VTC Equipment Connections to laptop docking station for Video feed Microphone system in the ceiling for VOiP calls
4. Management
Touch Screen control on cabinet to control audio and visual equipment
Video controller that can switch between multiple inputs and push to video screen Audio controller that can switch between multiple inputs and push to video screen How to guide for use of system
Equipment installed in existing rack that is mounted on wall
5. Power
UPS power backup for surge and power backup.
6. Vendors that are providing another solution or different specifications to accomplish the requirements must provide details in their proposal. Providing brochures is NOT sufficient enough to determine if your product meets the requirements.
7. The Buy American Act applies to all aspects of this requirement.
8. Must provide all product specifications you are using for this requirement for review to determine compliance.
9. Signing the solicitation and not providing required supporting documentation for your quote will rendered your quote as NOT meeting the requirement and will be disqualified.
10. Material cannot come from a barred are excluded country.
11. All material needs to be new.
FAR Clause 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. FAR Clause 52.212-2, Evaluation Commercial Items;
Evaluation factors:
a. Contractor must show proof that their products meet the requirements specified.
b. Contractor must include technical capability.
c. Price
12. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certification with their proposal.
13. FAR Clause 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition.
14. FAR Clause 52.212-5 DEV, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition.
15. FAR Clause 52.219-8 Utilization of Small Business Concerns is applies.
16. A site visit has been scheduled Tuesday, 10 September 2019, at 1300, located at USPFO for Indiana Stout Field, 2002 South Holt Road, Building #2, Room 1877 (PFO Conference room), Indianapolis, IN 46241. Questions will be submitted to brenda.j.simmons6.civ@mail.mil and must be submitted by 16 September 2019. Amendments if applicable will be issued via FedBizOpps and must be acknowledged when submitting your proposal. Must put the solicitation number on the subject line of the email for questions.
17. Proposals are due by 1300, 20 September 2019. Proposals are to be submitted via email to brenda.j.simmons6.civ@mail.mil. Must put the solicitation number on the subject line of the email.
Brenda J. Simmons, Contracting Officer, Phone 3172473154, Email brenda.j.simmons6.civ@mail.mil
