Tree and Shrub Removal at Hudson VAlley VA Healthcare System
STATEMENT OF WORK
Tree & Shrub Removal
INTRODUCTION:
Environmental Management Service is committed and proudly serves the VA-HVHCS, Montrose & Castle Point Campuses, establishing a clean environment for health care to veterans and the highest standards of service to customers. We do this by keeping a sanitary and safe environment for patients, visitors and staff.
ORGANIZATION:
Veterans Health Administration provides administrative support of VA Medical Treatment Facilities (MTF's) located worldwide.
BACKGROUND:
VHA provides facility maintenance support to VA medical treatment facilities (MTF) worldwide. MTFs are responsible for providing health care to working and retired government personnel. Maintenance/repair of equipment at MTFs may have been inconsistent due to non- standardized equipment, service levels, response times, and costs. The absence of standardization may have resulted in inefficiencies in repairs and maintenance schedules that may have resulted in excessive costs and downtimes.
PERIOD OF PERFORMANCE:
The period of performance for this contract is expected to be from December 1, 2017 to 12/31/2017.
Work Hours: Normal Work Hours: (7:00 am to 3:30 pm)
National Holidays: The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.
Work can be performed on weekends
CHANGES TO STATEMENT OF WORK:
Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a COR folder along with all other required documents. Costs incurred by the vendor through the actions of parties other than the Contracting Officer shall be borne by the vendor.
SCOPE OF WORK:
The Contractor shall provide all labor, equipment, supervision, and management to provide onB- site material Tree & Shrub Care Services for damaged Trees located in High Traffic Areas on the Grounds of the Veteran Administration Hospital in Montrose and Castle Point, New York. A Tree Risk Assessment performed by professional Arborist revealed the physical conditions of damaged Trees and report on other potential Tree-related hazards. The Montrose area has experienced large branch failure along the main exit and potential Tree failures from other damaged Trees. The Contractor shall perform all services On-Site at the Department of Veterans Affairs, Veterans Hospital Administration, Hudson Valley VA, located at 2094 Albany Post Road, Montrose, NY 10548 and Castle Point, 41 Castle Point Rd., Wappinger's Falls, NY 12590.
The Contractor shall perform maintenance pruning to properly remove all dead, weak, broken and hanging, excessively overhanging branches; elevated branches from light fixtures/wires, leaning, declining, deadwood, and complete Tree removal to grade. Perform maintenance pruning to cut back, elevated and remove excessive overhang of all branches, for Trees & Shrub Care Service in accordance with the specifications, terms and conditions of this solicitation for a period of All work is to be performed in accordance with (IAW) federal, state and local laws and ordinances of the State of New York.
OBJECTIVES:
The objective of this contract is to ensure the legal, proper and physical removal and destruction of damaged Trees & Shrubs, to provide the Department of Veterans Affairs, Veterans and employees safety, to include but not limited to:
Montrose - Front Entrance Area
27" diameter storm damage White Oak - located in adjacent to the exit lane and security booth -Hazard Tree. Perform complete tree and stump removal, and grind down stump 6" -8" below grade.
Adjacent 19" diameter Red Maple - Hazard Tree -has substantial decay at the base. Perform complete tree removal to the grade.
26" diameter dead Hemlock -located in the wood line adjacent to exit lane of facility - Hazard Tree - Perform complete removal to grade.
10" diameter dead Hemlock -covered in bittersweet and poison ivy vines located in wood line adjacent to exit road -Hazard Tree. Perform complete removal to grade.
14" diameter Black Birch Trunk -dead with broken top, located in wood line adjacent to exit road -Hazard Tree. Perform complete removal to grade.
26" diameter Dead Pin Oak - adjacent to exit road and opposite guard booth -Hazard Tree. Perform complete removal; grind down stump 6"-8" below grade.
10" diameter Dead White Oak - in wood line adjacent to exit road opposite guard booth - Hazard Tree. Perform complete removal to grade.
Three Dead Hemlock trees -located on hillside adjacent to exit -Hazard Tree. Perform complete removal to grade.
20"diameter uprooting Red Maple -in the lawn area adjacent to entrance -Hazard Tree. Perform complete tree removal; grind down stump 6"- 8" below grade.
24" diameter Dead Black Birch Tree -located adjacent to sidewalk at the entrance - Hazard Tree. Perform complete tree removal; grind down stump 6"- 8" below grade.
Three Red Maples 10", 18" and 20" diameter -with severe decline and decay in crowns located adjacent to Hudson Valley Healthcare Systems sign and pathway to building 52 -Hazard Trees. Perform complete tree removal; grind down stumps 6"- 8" below grade.
Montrose Campus - Building 52 and 28
18" diameter declining Red Maple - with dead crown -Hazard Tree. Perform complete tree removal; grind down stumps 6" - 8" below grade.
Dead Twin Black Birch Trees 16" and 14" diameter respectively - located in wood line adjacent to sidewalk at entrance to Building 52. Perform complete tree removal - Trees; grind down stumps 6"-8"below grade.
38" diameter storm damaged Red Oak -with severe trunk decay located adjacent to the sidewalk at entrance to Build 52 -Hazard Tree. Perform complete tree removal flush to grade.
18" diameter dead Black Birch tree - located in wood line adjacent to sidewalk B-
Hazard Tree. Perform complete tree removal to grade.
24" diameter dead Hickory -located on hillside adjacent to roadway to Building 28 -
Hazard Tree. Perform complete removal flush to grade.
38" diameter Red Oak - located at North Side of roadway, at entrance to Parking lot L
-Hazard Tree. This tree has multiple vertical cracks at the base and is leaning heavily over roadway. Perform complete tree removal to grade.
18"diameter Dead Black Birch and 12" diameter Hickory - located on hillside above roadway to the entrance of Building 28 -Hazard Trees. Perform complete tree removal to grade.
14" diameter uprooting Red Oak -on hillside opposite entrance to Building 28 -
Hazard Tree. Perform complete tree removal flush to grade.
18" diameter Dead Black Birch Tree -located on hillside opposite at entrance to Building 28 -Hazard Tree. Perform complete tree removal to grade.
23" diameter dead Hickory Tree -located in the lawn area adjacent to the bus stop in front of Building 28 -Hazard Tree. Perform complete tree removal to grade; grind stump.
16" diameter dead Ailanthus Tree -located on hillside adjacent to exit road and opposite Building 28 -Hazard Tree. Perform complete tree removal to grade.
14" diameter dead uprooted Red Oak -located on a hillside near entranceway to Building 52 - Hazard Tree. Perform complete tree removal to grade.
Montrose Campus -Building 18
38" diameter Sycamore Tree - located off of the entrance to the Health and Fitness Center and adjacent to Warehouse and Receiving Building; large vertical crack from old lightning strike -Hazard Tree. Perform complete tree removal to grade; grind stump.
Montrose Campus -Building 19
32" diameter storm damaged and leaning White Pine - located adjacent to parking Lot for Building 19 - Hazard Tree. Perform complete tree removal to grade; grind stump.
Montrose Campus - Building 29 and Parking Lot E
10" diameter dead Dogwood - located adjacent to rear of Day Care Facility near Playground -Hazard Tree. Perform complete tree removal to grade; grind down stump 6"-8" below grade.
Montrose Campus -Chapel
Dead White Birch -located in lawn area at left front of Chapel -Hazard Tree. Perform complete tree removal to grade; grind down stump 6"- 8" below grade.
Montrose Campus -Outpatient Facility Area
39" diameter damaged and declining Sugar Maple - located in lawn area adjacent to the Handicapped Parking Spots - Hazard Tree. Perform complete tree removal to grade; grind down stump 6"- 8" below grade.
Montrose Campus -Riverfront Area
10" diameter dead Black Locust Tree -with broken base adjacent to fence -Hazard Tree. Perform complete removal to grade.
16" diameter Black Birch -leaning over the roadway with cavity at base of tree - Hazard Tree. Perform complete removal to grade.
38" diameter dead and hollow Tulip Poplar - located adjacent to roadway and leaning over Riverwalk -Hazard Tree. Perform complete tree removal to grade.
Three-Stem storm damage Red Oak Tree -located on West side of roadway between roadway and Riverwalk -Hazard Tree. Perform complete tree removal to grade.
23" diameter hollow Hickory Tree - located in lawn area near beach access -Hazard tree. Perform complete tree removal to grade.
Montrose Campus -Building 15
Four Black Locust Trees 10", 14" and 16" diameter - located in seating area at the right side front of building, near the bus stop - Hazard Trees. Perform complete tree removal to grade; grind down stumps 6" - 8" below grade.
Castle Point - Parking Lot F
30" diameter declining Ash Tree -behind fence leaning over parking lot -Hazardous Tree. Perform complete tree removal to grade.
20" diameter dead Ash Tree - located behind fence and leaning towards utility wires - Hazard Tree. Perform complete tree removal to grade.
Castle Point -Parking Lot B
10" diameter dead Bradford Pear Tree - located in lawn area adjacent to the parking lot -Hazard Tree. Perform complete tree removal to grade.
Castle Point -Parking Lot G
10" diameter dead Norway Maple Tree -located at left of entrance to parking lot -
Hazard Tree. Perform complete tree removal to grade.
Castle Point -Parking Lot H
42" diameter declining Ash Tree - located between sidewalk and parking Jot -Hazard Tree. Perform complete tree removal to grade; grind stump.
Castle Point -Roadway towards River
26" diameter storm damaged and declining Norway Maple -located adjacent to roadway -Hazard Tree. Perform complete tree removal to grade; grind stump.
14" diameter dead Norway Maple -adjacent to roadway -Hazard Tree. Perform complete tree removal to grade; grind stump.
28" diameter declining Norway Maple -located adjacent to roadway and covered with invasive vines -Hazard Tree. Perform complete tree removal to grade; grind stump.
25" diameter declining Norway Maple -located adjacent to roadway -Hazard Tree. Perform complete tree removal to grade; grind stump.
Contractor shall execute the terms of this contract or cause to be performed in a manner with regards to safety of veterans and employees.
Contractor shall allow only individuals aged 18 or over, who have appropriate contractor identification, to assist with the felling/removal.
Contractor's employees must have visible on their uniform, their name and company's logo. Contractor personnel involved in the actual performance of this contract shall wear a contractorB- provided, clearly readable identification badge that at a minimum states, the name of the employee and the company. Contractor personnel's clothes are to be clean and maintained in good repair.
Contractor shall be required to interrupt their work at any time so as not to interfere with the normal functioning at any facility, including utility services, fire protection systems, personnel, equipment and carts.
Natalie Acevedo
natalie.acevedo@va.gov
