Travel management services for multiple agencies
Louise Kendall, Sr. Buyer
Arizona State University
[email protected]
Arizona State University; PO Box 875212
Tempe
85287-5212
The University and government agencies as listed in this proposal seek to enter into a contract for travel management services with an agency that provides an array of the
latest and greatest in travel services for their employees for business travel, group and team/sports travel. Interested firms are to submit their proposals and clearly indicate
which options they are responding to. Those options are:
A. Business Travel for all clients listed herein (to include group travel to domestic and foreign destinations with an emphasis on education and culture).
B. Athletic Travel for ASU with an on-site agent at Sun Devil Stadium
C. Athletic Travel for ASU with a designed agent, off-site
(there may be an opportunity at a later date for NAU and U of A Athletics to use this contract for their Athletic travel needs)
ASU Athletics is interested in considering either option B or C above. They presently have an on-site agent with World Travel BTI under contract through March 31, 2005.
NAU Athletics is presently under contract with Carlson Travel Station through January 2006. At that time they may opt to renew or use this new contract for either an on-site or
off-site dedicated agent.
U of A Athletics is presently under contract with World Travel BTI through November 2005. At that time they may opt to renew one final year or use this new contract for either an on-site or off-site agent.
Note that for the University clients, individual student travel services are provided under other existing contracts. ASU is with STA Travel located on site, in our Memorial Union
Building (activities building) main campus. Groups of students traveling under an official University program to domestic or foreign destinations are handled under University travel and may become part of this contract. Firms are to be versed in travel requirements for these types of trips and destination specific requirements to ensure the health and safety of participants.
The selected agency is to offer an advanced, robust booking tool for online booking with a travel & expense reporting system for after the trip reconciliation, reports and accounting purposes.
