Temporary Lodging (Hoptel) - Service
Solicitation: Temporary Lodging (Hoptel)
Notice Type: Combined Synopsis/Solicitation
Set-Aside: TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS
(i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in FAR subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) Solicitation 36C24718Q0544 is issued as a request for quotation (RFQ) COMBINED SYNOPSIS / SOLICITATION.
(iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2019-02TA, May 6, 2019. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.acquisition.gov/far/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR). Additionally, 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (DEVIATION 2015-02) is incorporated into this solicitation.
(iv) This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.
This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. The final consideration if none of the above types of vendors submit qualified proposals, occurring under these above listed FAR Part 19 socioeconomic categories, is for the opportunity to award amongst all Small Business companies who put forward a qualified proposal.
If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.
The applicable NAICS for this procurement is: 721110 with a size standard of $32.5 million.
Only Department of Veterans Affairs Center for Veterans Enterprise (CVE) Vendor Information Pages (VIP) VetBiz verified SDVOSB/VOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for SDVOSB/VOSB in accordance with VAAR Part 819. If award cannot be made to a qualified SDVOSB/VOSB vendor, then all other cascading socioeconomic business categories will be considered for award if listed in SAM. The VIP database will be checked both upon receipt of an offer and prior to award.
This requirement consists of the following items:
Services: Temporary Lodging (Hoptel)
(vi) Description of requirements for the items to be acquired.
Pricing Information:
1. Pricing should be considered monthly upon successful completion of all services
4. Offer MUST be good for 30 calendar days after close of solicitation.
OFFER SUBMISSION: Acceptable offer submission is each CLIN listed separately with individual pricing on standard company quote form. Include all requisite supporting documentation identified in this solicitation with your offer.
(vii) Date(s) and place(s) of delivery and acceptance and FOB point.
Delivery Address will be near to the following location:
Department of Veterans Affairs
Ralph H. Johnson VA Medical Center
109 Bee Street
Charleston, SC 29401
(viii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers.
(ix) 52.212-2 Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Offeror that submits the offer that meets all the requirements of the solicitation, is responsive and responsible, and has the lowest cumulative price for all items and the offer is fair market price will be selected.
The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. For price evaluation purposes, the lowest price technically acceptable offer will be selected for award.
Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission.
OFFER SUBMISSION: Acceptable offer submission is each CLIN listed separately with individual pricing on standard company quote form inclusive of shipping. Include all requisite supporting documentation identified in this solicitation with your offer.
To be considered technically acceptable for award each offeror must provide with their submitted quote/offer:
Documentation that confirms the company can provide temporary lodging (Hoptel) as set forth in SOW.B
Offerors MUST enter exactly what they are proposing that completely conforms with all temporary lodging (Hoptel) requirements as set forth in the SOW.
Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM). Service-Disabled Veteran-Owned Small Business (SDVOSB) or (VOSB) offerors must be verified by the Department of Veterans Affairs Center for Verification and Evaluation (CVE) at the time of submission of proposal. Failure to be verified will result in the offeror s proposal to be deemed non-responsive.
(x) 52.212-3 Offeror Representations and Certifications - Commercial Items- System for Award Management (SAM) located at www.sam.gov will be checked to verify ACTIVE registration status and self-certification for the required socio-economic category.
(xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission.
(xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44.
(xiii) n/a.
(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.
(xv) QUOTES/OFFERS: All quotes/offers will be submitted via email to the Contracting Specialist, John M. Norway at john.norway@va.gov no later than 2:00 PM EST on June 21st, 2019. All quotes/offers submitted must include the Solicitation Number and Title in the subject line of the email. Quotes/offers received after this date and time will be not be considered for award.
To obtain clarifications and/or additional information concerning the contract requirements and/or specifications, submit a written Request for Information (RFI) via email to the Contracting Specialist, John M. Norway at john.norway@va.gov . RFIs must be specific and in question format. All RFIs submitted shall include the Solicitation Number 36C24719Q0544 and Title, Contractor Name, City, State, Telephone, Email Address and the RFI question(s).
Questions regarding this solicitation shall be submitted no later than forty-eight (48) hours prior to the posted solicitation closing date and time, unless it is determined to be in the best interest of the Government as deemed by the CO. Telephone requests for information not accepted.
(xvi) Contact information
Contracting Office Address:
Department of Veterans Affairs
Network Contracting Office (NCO) 7
325 Folly Road, Suit 300
Charleston, SC 29412-2507
Primary Point of Contact:
John M. Norway
Contracting Specialist, NCO 7
John.norway@va.gov
John.Norway@va.gov
john.norway@va.gov
