System Wide Administrative Enterprise Resource Planning System
The College intends to procure a System-Wide Administrative Enterprise Resource Planning System (SWAERPS) solution to support the System's institutions and other authorized entities. Through the issuance of this Invitation to Bid (?ITB? and/or ?Bids?), the College is soliciting Bids from qualified Proposers for the Procurement of Software and Implementation Services. the College is seeking Bids from a single Proposer or from a primary Proposer that uses the products and/or services from several Vendors. the College will focus on the selection of a Proposer that can offer a SWAERPS solution that has a wide range of functionality and flexible and efficient data access. Proposers may submit information about other systems that can be integrated with the SWAERPS solution and that can provide enhanced levels of automation, operation and service in alignment with the College Operational Strategy outlined in the Background contained in Section 1.3. the College may elect to pursue these additional business and technology areas with the selected Vendor for inclusion in the final negotiated contract. Bids provided in response to this ITB that comply with the submittal requirements set forth in Section 3.0, including all forms and certifications, will be evaluated in accordance with the criteria and procedures described in Section 4.0. Based on the results of the evaluation, the College will request demonstrations of SWAERPS critical functions specified by the College . A recommendation will be submitted to the State Board of Education (SBE) for approval. The SBE will award the Procurement of Software and Implementation Services to the most advantageous Proposer based on the cost and the evaluation factors set forth in the ITB. Description of the project: This project involves the procurement and installation of a single System-wide Software Solution (SWAERPS) for the College . The implementation of this SWAERPS will allow the College to support and connect all education communities and provide a solution that encompasses both business and technology needs. In order to accomplish this vision, the College desires a solution that provides a single system approach (one instance of the software) and a seamless experience for all constituents---an experience in which registration, exams, financial services, and other administrative, academic, and community functions are intuitive and unifieds and provides these services at the lowest possible life cycle cost, improves system reliability and maintains regulatory compliance. The desired solution must also expedite the collection and reporting of data at the state level and provide the individual user the ability to analyze collective data across the system.
