Suburban Diagnostic Testing Methodology RFI/Sources Sought
SOURCES SOUGHT and
REQUEST FOR INFORMATION
Development of Chevrolet Suburban Vehicle Refurbishment Evaluation Methodology
A. Description
The Department of State is seeking industry feedback and available vendors who can provide one, two, or all of the following:
• Develop Vehicle Condition Rating System
THIS IS A REQUEST FOR INFORMATION ONLY. This RFI is issued solely for information and planning purposes - it does not constitute a solicitation or a promise to issue a solicitation in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Furthermore, the Government is not seeking proposals, and will not accept unsolicited proposals.
Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the respondent's expense. Not responding to this RFI does not preclude participation in any future solicitation, if any is issued; however, industry responses, or lack of responses may impact the future strategy of Government acquisition efforts.
B. STATEMENT OF OBJECTIVES (SOO)
Project: Development of Vehicle Condition Assessment Methodology for Refurbishment of Non-Armored Components of Aftermarket Armored 2010-2018 Chevrolet Suburban HD3500 Vehicles
1.0 Purpose: The Department of State, Bureau of Diplomatic Security, Defensive Equipment and Armored Vehicle Division, Office of Physical Security Programs, Countermeasures Directorate, DS/C/PSP/DEAV, (DEAV) requires the refurbishment of aftermarket armored Chevrolet Suburban HD 3500 vehicles. The HD 3500 Suburban is out of production and DEAV currently has over 1,000 HD 3500 aftermarket armored Suburbans deployed worldwide. In order to extend the life of these vehicles, DEAV seeks to return some of these vehicles to the US, conduct an assessment of the refurbishment necessary to extend the life of the vehicle for another five years and refurbish the vehicle if practical and cost-effective.
To support this initiative, DEAV requires the development of a Vehicle Condition Assessment Methodology for use by a vehicle refurbishment contractor to assess each vehicle selected for possible refurbishment and provide a comprehensive list of items needing refurbishment and associated cost estimate(s) to DEAV.
2.0 Scope: The contactor shall develop a Vehicle Condition Assessment Methodology for 2010-2018 aftermarket armored Chevrolet HD 3500 Suburbans that assesses at a minimum, the condition of A, B and C below and assigns a numerical condition score to A, B and each vehicle system listed in C and a composite vehicle condition score.
A. Vehicle exterior
B. Vehicle interior
C. Each of the vehicle systems listed below:
o Engine
o Steering
o Transmission
o Transfer Case
o Differentials
o Braking
o Suspension
o Fuel
o Electrical
o Engine cooling
o Exhaust
o Heating and air conditioning
The contractor shall submit a draft Vehicle Condition Assessment Methodology to DEAV within 30 days of award. DEAV will evaluate the draft methodology and return to the contractor with comments within 5 days of receipt.
The contractor will provide a final Vehicle Condition Assessment Methodology to DEAV within 10 days after receiving the draft methodology and comments from DEAV.
3.0 Period, Place of Performance and Deliverables: The period of performance is to be 60 days from date of award. The Vehicle Condition Assessment Methodology will be delivered to the COR via email.
4.0 Deliverables consist of the draft and final Vehicle Condition Assessment Methodology.
4.1 Deliverables / Schedule:
Item Due to Due Date Format/Method of Delivery
Vehicle Condition Assessment Methodology - Draft COR Within 30 days of performance kickoff Microsoft Word, via email
Vehicle Condition Assessment Methodology - Final COR Within 10 days after draft is returned by COR
Microsoft Word, via email
(End of SOO)
C. Requested Information - Responses
Identification of Contractors interested in working with the Government to assess in support of the nation's embassies and armored vehicle program.
Please provide the following:
a) Vendor Name
b) Confirmation of Active GSA or other MAS Schedule (if applicable)
c) Business Size and Socio-Economic Status
d) Contact Information (Point of contact, phone, email)
e) Identify all of the following:
1. Recommendations of how the Government can improve the SOO (or convert to a Performance Work Statement);
2. Recommendations of contract type and NAICS, GSA FSS/SIN(s) (as applicable) you feel will work well for this requirement (and why)
3. Whether your firm is capable of achieving all objectives independently, or whether your firm will need to subcontract or team in order to do so;
a. Identify any potential subcontractors or partners that may be considered (if it is possible to release this information)
b. Identify the roles of the different entities in the process
4. Whether your firm (or team) has existing facilities for all functions, or whether environments will need to be leased, purchased, or constructed;
5. Provide market research pricing information, such as typical fees, rough order of magnitude for each function, report generation and documentation fees, etc.; and
6. Questions your firm has for the Government regarding this emerging requirement.
Responses are requested in word-searchable Microsoft Windows-compatible format (i.e. .doc, .pdf, etc.) by the date noted.
Responses may include up to 20 single-sided, double-spaced pages (including images or schematics) and submitted via e-mail only to Katherine Vultaggio at: vultaggiokl@state.gov with a cc: to Wanda Cruz at CruzWI@state.gov. Include "Suburban Refurbishment RFI" in the email subject line.
Notify the CO listed above as soon as possible if more time is needed to submit a complete response.
Proprietary information, if any, MUST BE CLEARLY MARKED FOR ALL PAGES CONSIDERED PROPRIETARY. To aid the Government, please segregate proprietary information from non-proprietary information. Please be advised that all submissions become Government property and will not be returned.
6.0 Industry Discussions
Government representatives may or may not choose to meet with respondents. Such meetings may be scheduled to gain further clarification of capabilities, gather market research information to support requirements development, and ascertain development and certification risks. This is, in no manner, an opportunity to submit a proposal.
7.0 Summary
THIS IS A REQUEST FOR INFORMATION (RFI) to identify sources and information. The information provided in the RFI is subject to change and is not binding. The Government has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.
Katherine L Vultaggio, Contracting Officer, Phone 7033123676, Email vultaggiokl@state.gov - Wanda Cruz, Contract Specialist, Email cruzwi@state.gov
