Subscription to Emergency Response Data
REQUEST FOR QUOTATION - DETAILS
Solicitation number: W912JB-19-Q-0096
Title: Emergency Operations Center Subscription and Training
Restriction: Small Business
NAICS: 515210
Size Standard: $38.5 Million
Location: Lansing, MI 48906
Issue date: 6 September 2019
Closing date: 19 September 2019 0900 EST
Award date: tentatively 20 September 2019
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation being requested. A written solicitation will not be issued.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-04. This firm fixed price requirement is 100% set-aside for small business. NAICS code is 515210 with small business size standard of $38.5 million.
The prospective awardee must have an active registration in www.sam.gov at the time of award. Vendors are encouraged to verify that their registration is active prior to submitting a quote. If the prospective awardee is not active in SAM data base at the time of award, the prospective awardee will be allowed 7 calendar days to become registered and active in SAM. The award will proceed to the next otherwise successful registered and active offeror if the prospective offeror does not become registered and active by the 7 calendar day deadline.
Vendor must be able to provide passwords so the MIARNG can access data and functionality commensurate with Emergency First Responders as follows:
CLIN Item Qty U/M
01 1st year subscription to the WebEOC Professional to include 3 administrators and 250 user licenses. 1 EA
02 WebEOC Maps Add-on-Subscription 1 EA
03 ArcGIS Extension-Subscription 1 EA
04 CAC/PKI Interface Subscription 1 EA
05 Dashboard Subscription 1 EA
06 Solutions Services Project Discovery, implementation,
Training, process validation and project management. 1 EA
07 Travel and Per Diem costs for training staff 1 EA
Option Year 1 Subscription Requirements 1 EA
Option Year 2 Subscription Requirements 1 EA
Please see SOW which is attached.
The Government intends to award to the responsible company(s) whose quote, conforming to the solicitation, is most advantageous to the government based on price and other factors that provide the best value. Best value will be determined by evaluating each quote for price, past performance, and technical approach. All evaluation factors are approximately equal. Award may be made without discussions. Therefore, vendor must provide complete information in the package for the Government to determine the best value. The Government reserves the right to require minor clarifications. However, the Government may award without requesting clarification for ambiguity.
Inspection of work performed and acceptance of invoices will be at Lansing, Michigan. Service to begin 30 days after the award date; schedule will be coordinated with the point of contact at the 46th MP BN. Invoices must be submitted through Wide Area Work Flow (https://wawf.eb.mil) on a monthly basis.
QUOTATION PREPARATION INSTRUCTIONS:
Clause 52.212-1 Instructions to Offerors is in effect. The following are in addition to the clause.
(1) Contact/Company Information
point-of-contact name, address, e-mail, and telephone number
CAGE code and DUNS number
The contracting officer is not responsible for locating or obtaining any information not identified in the quote.
(2) Pricing.
Price quotes must be firm-fixed price.
Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item).
Include the total price (i.e., sum of all extended amounts) in the price quote.
FOB destination.
Net 30 days.
Prices must be valid for 60 days.
(3) Technical information/descriptive literature. Quoters must submit technical information (descriptive literature/specifications) that adequately demonstrates their quote meets the salient characteristics requirement in contract line items of this solicitation. A general statement of compliance or restatement of the requirements listed in the Statement of Work is insufficient. Ensure the descriptive literature addresses each salient characteristic listed. Descriptive literature information such as illustrations, drawings, or a clear reference, such as a web site information should be readily available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote and literature.
(4) Past Performance. Each offeror's past performance will be reviewed to determine ability to perform the requirements. The quote will be evaluated on the offeror's business practices, customer relationship, and ability to successfully perform as proposed. In assessing performance, the evaluator may (1) evaluate present and past performance information through the use of questionnaires completed by the offeror's references; (2) use data independently obtained from other government or commercial sources such as Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other data bases; (3) interviews with Program/Project Managers, Contracting Officers or rely upon personal business experience with the offeror; and (4) consider any information the offeror submits which explains any problems encountered on the identified contract and the offeror's correction actions. The government reserves the rights to obtain and evaluate past performance information from any source it deems appropriate.
The Government may not consider quotes that fail to meet all of the requirements requested in this solicitation.
Questions are due by 4:30 pm, Eastern Time, 16 September 2019, and must be submitted via email to shellawn.m.hickling.civ@mail.mil Questions will not be answered via telephone. It is the vendor's responsibility to monitor this site for any amendments. Questions received after or near cut off time for questions may be held and answered with the considered offerors that placed a quote.
Offers are due at 9:00 am, Eastern Time on 19 September 2019. Submit quotes directly to shellawn.m.hickling.civ@mail.mil . Do not submit quotes on FBO; they will not be accepted. It is the vendor's responsibility to monitor this site for any amendments. The government is not responsible for any attachments that are rejected by the cyber security due to corruption or virus extensions. It is the offeror's responsibility to contact the POC to verify the quote is received PRIOR to the date and time set for the due date of RFQ.
Shellawn M. Hickling, Purchasing Agent, Phone 5174817841, Fax 5174817847, Email shellawn.m.hickling.civ@mail.mil
