Stryker Power System Service
Section A - Solicitation/Contract Form
CONTRACTOR INFORMATION
TIN:
CAGE:
DUNS:
Vendor Point of Contact:
Phone:
Email:
Billing/Payment in Arrears.
Naval Medical Center Contracting POC:
Harold Woodley
Phone: 757-953-7276
Fax: 757-953-5006
Email: harold.d.woodley.civ@mail.mil
Product/Services for: Naval Medical Center Portsmouth, Main Operating Room
POC: Cynthia Bennett
Phone: 757-953-3243
Email: cynthia.l.bennett4.civ@mail.mil
Vendor to reference RFQ number N0018318Q0138 on all inquires.
PROMPT PAYMENT
For Prompt Payment Act Purposes, this contract is:
Subject to the 7-calender day constructive acceptance period.
AVAILABILITY OF FUNDS. Pursuant to Section I, Availability of Funds (FAR 52.232-18), of the contract, funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing to the Contracting Officer.
Vendor Note:
1. Government to award on an "all-or-none" basis.
2. Award to be best value for the Government based upon past performance and price.
3. Vendor's past performance shall include history of maintenance and service on the items listed in Section B of this solicitation.
Section B - Supplies or Services and Prices
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0001 12 Months
Maintenance, service & repair
FFP
for Stryker Power System. See Section C for Performance Work Statement and for items.
NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.
FOB: Destination
MILSTRIP: N0018319RCWN002
PURCHASE REQUEST NUMBER: N0018319RCWN002
PSC CD: J065
NET AMT
Section C - Descriptions and Specifications
PERFORMANCE WORK STATEMENT
DESCRIPTION/SPECIFICATION/WORK STATEMENT
Statement of Work
Selected vendor must be able to provide full contract support immediately upon award of a resulting order. Vendor will provide full maintenance support for the items listed in Section B and all support items / components. This contract shall provide for maintenance services which include on-site corrective repairs, normal working hour coverage (8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal holidays) and 24-hour emergency service and routine preventive maintenance services to Department of Defense owned equipment, as listed on the: DD Form 1155 "Order for Supplies or Services". It shall include all systems, subsystem components, and assemblies, (i.e.: contractor responsible for total maintenance of entire system). All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated.
1. General
a. The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.
b. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer (KO), or Biomedical Engineering Division (BME), all acting within the limits of their authority.
c. The Contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. Qualifications must be current (within 2 years) The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.
2. Scope of Work
a. The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety testing (ST) and corrective maintenance.
b. The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. A systems operator will be made available to answer technical questions regarding system operations and applications.
c. Equipment listed in this contract will be maintained to meet the original equipment manufacturer's (OEM's) specifications.
d. Equipment and associated components shall be serviced as listed on: DD Form 1155, "Order for Supplies or Services".
e. The Contractor Point of Contact (POC). The Contractor shall provide in writing the name and telephone number of a primary and alternate English-speaking individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government.
3. Government furnished property, Materials and Services.
a. The Contractor representative(s) at each site is encouraged to request a pre-maintenance inspection prior to the onset of the contract. As all apparent discrepancies must be identified upon submittal of quote, any and all claims must be received within 30 days of contract award or prior to contract start which ever occurs first. All non-apparent / hidden discrepancies, must be identified no later that the first scheduled preventative maintenance. Any claims resulting from hidden defects must be received within 30 days of first scheduled preventative maintenance. Any equipment found to be inoperable during this pre-maintenance inspection would be repaired using a separate purchase order. The cost of repairs shall not exceed contractor's normal retail rate for required repairs. The government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract. For the purpose of this contract, the clause, "good operating condition" means the conditions necessary for the equipment to function as intended without corrective maintenance. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract. During the final week of this contract, the Government will make final inspection of the equipment. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latten defects after contract termination, when it has been determined that defects either are a result of contractor's performance or should have been discovered during normal performance of work under this contract.
b. The government will be responsible for maintaining the proper environment, including utilities and site requirements necessary for the system to function properly as specified by the OEM.
c. The Government will operate the system in accordance with the instruction manual provided by the OEM.
d. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor's personnel.
4. Contractor Furnished Property and Material.
a. The Contractor shall provide all service literature, reference publications, laptop computers and diagnostic software to be used by the contractor service technicians and as required for the completion of the services in accordance with this contract.
5. Replacement Parts.
a. The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing system. In the event that replacements parts are required to be shipped. Shipping shall be performed in the fastest reasonable means possible (i.e., next day air) at no additional cost to the Government.
b. The Contractor shall at their expense, replace all worn or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.
c. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government (contractor to pay all "environmental fees" where required).
d. Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.
e. All replacement parts shall be new and certified as OEM replacement parts. In the event that new parts are not available, rebuilt parts and sub-assemblies are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts. The contractor shall specifically annotate on the final Field Service report the use and identification of rebuilt parts and the period of warranty. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality.
f. The Contractor must include software revisions and updates (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Updates shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical, or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules.
Specific Tasks.
6. Contractor Report Requirements.
a. During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. (Biomedical Engineering located in Build-250 1st floor; 757-953-5336). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE's shall notify the Officer of the Day Desk (Bldg 2, 2nd Floor) and the systems operator designated by BME.
b. The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor's log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents / sub-contractor's are used in the performance of repairs, said agent shall be identified on the service report by company name and contact information (i.e., telephone number). Additionally contractor will be required to affix a tag on equipment upon the completion of a preventative maintenance inspection. Tag may either be a "sticker" or "hanging tag". As a minimum the tag shall contain: the name of the contractor, technician performing inspection and date of inspection legibly printed.
7. Contractor Responsibility.
a. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor's expense and shall be inspected to the satisfaction of the KO or appointed representative.
8. Preventive Maintenance Services.
a. In accordance with Naval Medical Logistics Command (NAVMEDLOGCOM) Risk Assessment Criteria, preventive maintenance is not required but shall be performed at time of any major repair.
b. The Government shall select the months in which preventive maintenance services are to be performed. The preventive maintenance visits shall be performed during the following months: Not Required
(The Government Fiscal Year runs: October through September). The Contractor shall schedule and complete preventive maintenance services prior to the 15th of the selected month.
c. All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacture of test equipment) and shall be in compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Original Equipment Manufacturer (OEM) and Federal Drug Administration (FDA) standards as required.
9. Corrective Maintenance
a. Normal Working Hour Maintenance Coverage
Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 4:30 P.M. A contractor Service Tech shall respond via telephone within 2 hours after receipt of trouble call, and provide on-site service no later than the close of business (4:30 pm) on the next business day. Equipment shall be operational within 48 hours. The Government reserves the right to deduct from the Contractor's payment an amount not to exceed the hourly rate of $50.00 per hour for each hour the Contractor fails to respond, as specified in the contract.
a. In the event that emergency service outside the normal working hours are required by the Government, additional work shall be billable to the Government at published commercial rates, and negotiated and approved by a Contracting Officer prior to services rendered.
b. Government request for corrective maintenance will be placed by BME, to the Contractor's POC. Corrective Maintenance shall be completed during the hours specified in the contract.
c. The Contractor shall assign a unique Log/Reference Number to each Government request for corrective Maintenance.
d. Contractor's response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) to determine the most likely cause of the problem; 3) to determine if resolution of the problem requires the dispatch of a FSE; and 4) to identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM.
e. Contractor's pricing shall be inclusive of all cost including parts, labor, travel and shipping, unless otherwise indicated. Any/all exclusions are listed as follows:
No Exclusions
f. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.
10. Removal of Government Property
a. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify BME who will make arrangements for the Contractor to remove the item to the Contractor's designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items. For associated items / accessories, contractor to provide a detailed description and quantities of items to be removed. Description to include as a minimum manufacturers serial numbers and equipment control number (ECN) of all equipment / items removed. In the event that items / sub-assemblies / accessories are repaired via "Repair by Replacement" a detailed description of replaced items is to be included upon return of repaired components.
b. All charges resulting from a Contractor determined requirement to transport Government owned property, covered by this contract, to and from an alternate repair location shall be the responsibility of the Contractor.
11. Equipment Modification Upgrades
a. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from BME prior to the Contractor installation of any modification, alteration, or upgrades.
b. The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the OEM.
c. The Government shall not alter the system without prior notification to the Contractor.
d. The contractor at no additional cost shall provide software updates to the Government. Installation of updates will be left to the discretion of the Government. All supplied software is to be warranted current and free of defects such as viruses.
12. Service Beyond the Scope of the Contract
a. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify BME, in writing, of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers they are not responsible for under the terms of this contract.
b. At the same time of the notification, the Contractor shall furnish BME with written estimate of the cost to make the necessary repairs. Repairs considered by the Contracting Officer to be outside the scope of this contract shall not be covered under this contract, but shall be ordered under a separate purchase order.
Stryker Instruments:
Repair Items Exhibit A - Section A Repair Items Exhibit A - Section A
Product# Description Serial # Product# Description Serial #
Main OR 6208-000-000 System 6 Sagittal Saw 0725406863
4300-000-000 Cordless Driver 3 1116013663 6208-000-000 System 6 Sagittal Saw 1121002943
4300-000-000 Cordless Driver 3 1116013713 6209-000-000 System 6 Precision 1122323513
4300-000-000 Cordless Driver 3 1116013673 6400-015-000 RemB Micro Drill 1114602363
5400-015-000 CORE Micro Drill 0816103423 6400-015-000 RemB Micro Drill 1114602373
5400-015-000 CORE Micro Drill 0920900833 6400-015-000 RemB Micro Drill 1117100933
5400-015-000 CORE Micro Drill 0918900033 6400-031-000 RemB Oscillating Saw 1114602023
5400-015-000 CORE Micro Drill 0920900853 6400-031-000 RemB Oscillating Saw 1115317003
5400-031-000 CORE Oscillating Saw 0624007723 6400-031-000 RemB Oscillating Saw 1115316993
5400-031-000 CORE Oscillating Saw 0924300513 6400-034-000 RemB Sagittal Saw 1114601723
5400-031-000 CORE Oscillating Saw 0713403363 6400-034-000 RemB Sagittal Saw 1114601713
5400-031-000 CORE Oscillating Saw 0713705543 6400-034-000 RemB Sagittal Saw 1114601733
5400-031-000 CORE Oscillating Saw 0726014793 4405-000-000 Cordless Driver 4 1312206643
5400-031-000 CORE Oscillating Saw 0726014863 4405-000-000 Cordless Driver 4 1315503853
5400-031-000 CORE Oscillating Saw 0924300453 4405-000-000 Cordless Driver 4 1315604863
5400-031-000 CORE Oscillating Saw 0924300463 4405-000-000 Cordless Driver 4 1315604933
5400-034-000 CORE Sagittal Saw 0924600163 4405-000-000 Cordless Driver 4 1315604943
5400-034-000 CORE Sagittal Saw 0725703723 5400-015-000 CORE Micro Drill 0530500713
5400-034-000 CORE Sagittal Saw 0430602293 5400-015-000 CORE Micro Drill 0412500393
5400-034-000 CORE Sagittal Saw 0412700043 5400-015-000 CORE Micro Drill 0431600303
5400-037-000 CORE Recip Saw 0922300353 5400-015-000 CORE Micro Drill 0600602523
5400-099-000 CORE U Driver 0427300953 5400-015-000 CORE Micro Drill 0816103433
5400-099-000 CORE U Driver 0926400233 5400-015-000 CORE Micro Drill 0431600323
5400-099-000 CORE U Driver 0724900653 5400-031-000 CORE Oscillating Saw 0601904713
5400-099-000 CORE U Driver 0717106973 5400-031-000 CORE Oscillating Saw 0430602593
5400-099-000 CORE U Driver 0426102663 5400-031-000 CORE Oscillating Saw 0430602613
5400-099-000 CORE U Driver 1120100793 5400-031-000 CORE Oscillating Saw 0610903743
5400-099-000 CORE U Driver 0412500283 5400-031-000 CORE Oscillating Saw 0430602633
5400-099-000 CORE U Driver 0611120813 5400-031-000 CORE Oscillating Saw 0816103143
5400-099-000 CORE U Driver 0530601113 5400-031-000 CORE Oscillating Saw 0425903033
6205-000-000 System 6 Dual Trigger 1120301483 5400-034-000 CORE Sagittal Saw 0505300613
6205-000-000 System 6 Dual Trigger 1122322103 5400-034-000 CORE Sagittal Saw 0425801573
6205-000-000 System 6 Dual Trigger 1123403673 5400-034-000 CORE Sagittal Saw 0505300633
6205-000-000 System 6 Dual Trigger 1124302983 5400-034-000 CORE Sagittal Saw 0925801093
6206-000-000 System 6 Recip Saw 1124303283 5400-034-000 CORE Sagittal Saw 0600304993
6206-000-000 System 6 Recip Saw 1125114003 5400-034-000 CORE Sagittal Saw 0412700033
6207-000-000 System 6 Sternum Saw 1225403773 5400-034-000 CORE Sagittal Saw 0815706373
6207-000-000 System 6 Sternum Saw 1010701183 5400-034-000 CORE Sagittal Saw 0815706383
5400-099-000 CORE U Driver 0505300593
Product# Description Serial # Product# Description Serial #
5400-099-000 CORE U Driver 0430700533 5100-088-000 TPS Micro Driver 98050643
5400-099-000 CORE U Driver 0505300533 5400-015-000 CORE Micro Drill 0726014863
5400-099-000 CORE U Driver 0814801233 5400-015-000 CORE Micro Drill 4025704493
6205-000-000 System 6 Dual Trigger 0725312233 5400-015-000 CORE Micro Drill 0412500423
6205-000-000 System 6 Dual Trigger 0725406263 5400-031-000 CORE Oscillating Saw 0323302493
6205-000-000 System 6 Dual Trigger 0725406313 5400-031-000 CORE Oscillating Saw 0611404223
6205-000-000 System 6 Dual Trigger 0725406323 5400-034-000 CORE Sagittal Saw 0419600533
6205-000-000 System 6 Dual Trigger 0725312243 5400-034-000 CORE Sagittal Saw 0713403363
6205-000-000 System 6 Dual Trigger 0725406333 5400-034-000 CORE Sagittal Saw 0427800653
6205-000-000 System 6 Dual Trigger 0921704893 5400-034-000 CORE Sagittal Saw 0412700843
6205-000-000 System 6 Dual Trigger 0923302273 5400-034-000 CORE Sagittal Saw 0725703753
6206-000-000 System 6 Recip Saw 1124303223 5400-050-000 CORE Console 1222601213
6206-000-000 System 6 Recip Saw 0723303553 5400-050-000 CORE Console 0432203843
6206-000-000 System 6 Recip Saw 0723200633 5400-050-000 CORE Console 0432203883
6206-000-000 System 6 Recip Saw 0723220013 6400-037-000 RemB Recip Saw 1313516853
6206-000-000 System 6 Recip Saw 0723303543 6400-037-000 RemB Recip Saw 1313516873
6206-000-000 System 6 Recip Saw 1125113983 6400-037-000 RemB Recip Saw 1309801943
6206-000-000 System 6 Recip Saw 0723303563 6400-037-000 RemB Recip Saw 1309802013
6206-000-000 System 6 Recip Saw 0723303533 6400-037-000 RemB Recip Saw 1309802023
6206-000-000 System 6 Recip Saw 0911005253 6400-037-000 RemB Recip Saw 1309802033
6206-000-000 System 6 Recip Saw 0911005283 6400-037-000 RemB Recip Saw 1309802043
6208-000-000 System 6 Sagittal Saw 1121313523 6400-037-000 RemB Recip Saw 1309802053
6208-000-000 System 6 Sagittal Saw 1117310863 6400-037-000 RemB Recip Saw 1309802063
6208-000-000 System 6 Sagittal Saw 0725407013 6400-037-000 RemB Recip Saw 1309802103
6208-000-000 System 6 Sagittal Saw 0725406883 6400-037-000 RemB Recip Saw 1309802213
6208-000-000 System 6 Sagittal Saw 0725406873 6400-037-000 RemB Recip Saw 1309802223
6208-000-000 System 6 Sagittal Saw 0725407023 6400-037-000 RemB Recip Saw 1309802233
6208-000-000 System 6 Sagittal Saw 0725407033 6400-037-000 RemB Recip Saw 1317100963
6208-000-000 System 6 Sagittal Saw 0926102313 6400-037-000 RemB Recip Saw 1317100973
6208-000-000 System 6 Sagittal Saw 0926102323 6400-037-000 RemB Recip Saw 1317100983
6209-000-000 System 6 Precision 0720404213 6400-037-000 RemB Recip Saw 1317100993
6209-000-000 System 6 Precision 0720404203 6400-037-000 RemB Recip Saw 1317101003
6209-000-000 System 6 Precision 0720600733 6400-099-000 RemB U Driver 1301512753
6209-000-000 System 6 Precision 0720701253 6400-099-000 RemB U Driver 1301512813
6209-000-000 System 6 Precision 0720701283 6400-099-000 RemB U Driver 1301512823
6209-000-000 System 6 Precision 0720701323 6400-099-000 RemB U Driver 1301512903
6209-000-000 System 6 Precision 1124303963 6400-099-000 RemB U Driver 1314201503
6209-000-000 System 6 Precision 0921204143 7110-120-000 Universal Charger 1311500273
5100-031-000 TPS Oscillating Saw 99090973 7110-120-000 Universal Charger 1311500283
Product# Description Serial # Product# Description Serial #
7110-120-000 Universal Charger 1312903193 7206-000-000 System 7 Recip Saw 1425208343
7110-120-000 Universal Charger 1315004973 7206-000-000 System 7 Recip Saw 1425208603
7110-120-000 Universal Charger 1315004983 7206-000-000 System 7 Recip Saw 1425804883
7110-120-000 Universal Charger 1315004993 7206-000-000 System 7 Recip Saw 1425804923
7110-120-000 Universal Charger 1315005003 7206-000-000 System 7 Recip Saw 1425804933
7110-120-000 Universal Charger 1315700443 7206-000-000 System 7 Recip Saw 1425804963
5400-015-000 CORE Micro Drill 0426102663 7206-000-000 System 7 Recip Saw 1425805053
5400-015-000 CORE Micro Drill 0505300883 7206-000-000 System 7 Recip Saw 1428001773
5400-015-000 CORE Micro Drill 0716401333 7206-000-000 System 7 Recip Saw 1428001803
5400-015-000 CORE Micro Drill 0505300843 7206-000-000 System 7 Recip Saw 1428001843
5400-031-000 CORE Oscillating Saw 0816103073 7208-000-000 System 7 Sag Saw 1427504203
5400-031-000 CORE Oscillating Saw 0924300543 7208-000-000 System 7 Sag Saw 1427504783
5400-034-000 CORE Sagittal Saw 0431300403 7208-000-000 System 7 Sag Saw 1427504843
5400-034-000 CORE Sagittal Saw 0600305003 7208-000-000 System 7 Sag Saw 1427504973
5400-050-000 CORE Console 0427401323 7208-000-000 System 7 Sag Saw 1427504983
5400-050-000 CORE Console 0815000943 7208-000-000 System 7 Sag Saw 1427505003
5400-050-000 CORE Console 0815001093 7208-000-000 System 7 Sag Saw 1427505053
5400-050-000 CORE Console 1324603683 7208-000-000 System 7 Sag Saw 1427505123
5400-050-000 CORE Console 1323500793 7208-000-000 System 7 Sag Saw 1427505253
5400-050-000 CORE Console 0427401413 7208-000-000 System 7 Sag Saw 1427505353
5400-050-000 CORE Console 1326304673 7209-009-000 System 7 High Speed Precision 1433900323
7110-120-000 Universal Charger 1311500273 7209-009-000 System 7 High Speed Precision 1433900343
7110-120-000 Universal Charger 1311500283 7209-009-000 System 7 High Speed Precision 1433900363
7110-120-000 Universal Charger 1312903193 7209-009-000 System 7 High Speed Precision 1433900373
7110-120-000 Universal Charger 1315004973 7209-009-000 System 7 High Speed Precision 1433900383
7110-120-000 Universal Charger 1315004983 7209-009-000 System 7 High Speed Precision 1433900403
7110-120-000 Universal Charger 1315004993 7209-009-000 System 7 High Speed Precision 1433900423
7110-120-000 Universal Charger 1315005003 7209-009-000 System 7 High Speed Precision 1433900443
7110-120-000 Universal Charger 1315700443 7209-009-000 System 7 High Speed Precision 1433900453
7205-000-000 System 7 Dual Trigger 1425906333 7209-009-000 System 7 High Speed Precision 1433900483
7205-000-000 System 7 Dual Trigger 1426813263
7205-000-000 System 7 Dual Trigger 1426813363
7205-000-000 System 7 Dual Trigger 1426813433
7205-000-000 System 7 Dual Trigger 1427410253
7205000000 System 7 Dual Trigger 1427410433
7205-000-000 System 7 Dual Trigger 1427410613
7205-000-000 System 7 Dual Trigger 1427410753
7205-000-000 System 7 Dual Trigger 1427410963
7205-000-000 System 7 Dual Trigger 1427410973
Product# Description Product# Description
0408-600-000 Flyte Helmet
0408-635-000 Flyte Lighted Helmet
0408-655-000 Flyte Charger
5000-000-000 ALL CORE/TPS Attachments
6000-000-000 ALL System 6 Attachments
5400-007-000 NSE Footswitch
Procare Instruments for ASC Department
Drivers
Core driver Rem B Driver Cordless Battery Driver (CD4)
1314201503 1315604933
0-814801233 1315503853
1315604863
0-412500283 1315604943
1310705773
0-530601113
0-321902023 1311402713
0-613511693
0-435501033
1120100793
0-427300953
Sagittal Saw
Core Rem B
1314007443
1314211903
0815706383 1310105753
0-924600193 1314211913
0412600903 1314007453
0-600304993 1314007143
0-610903773 1310106003
1316817463
0-430602293 1310105763
1310105743
1310105993
1314211893
Oscillating Saw
Core Rem B
1315000883
1215100143 1315401353
0-600907413 1315401273
0-713403363 1315401433
1315401423
1315401343
1315401293
1315401303
1114602023
1315401283
1315401443
1312601503
1315401453
1315401413
1315401263
1314908263
Reciprocating Saw
Rem B
1309802043
1309802103
1307710293
1309802233
1309802213
1309802023
1309801933
1309802053
1309802033
1309801923
4609802223
1309801943
1309801913
Micro Drill
Core Rem B
0-425704493 1316816293
0-716401363 1315002603
0-816103413 1316816353
0-920900823 1315002613
0-924601423 1319209033
0-920900843 1315002643
0-412500403 1316816363
0-816103403 1316816303
0-613512133 1316816313
0-523801293 1315002583
0-725704063 1316816373
0-610903833 1315002623
0-918900033 1316816323
1402402813 1316816283
0726015413 1315002633
0920900823 1316816253
0610903813
0920900863
CONTRACTOR UNCLASSIFIED ACCESS
Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)
Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive - 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.
APPLICABILITY
This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.
Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.
ACCESS TO FEDERAL FACILITIES
Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command's Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.
ACCESS TO DOD IT SYSTEMS
In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information Assurance Manager.
Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.
Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor".
The SAAR-N shall be forwarded to the Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.
When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.
INTERIM ACCESS
The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.
DENIAL OR TERMINATION OF ACCESS
The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.
CONTRACTOR'S SECURITY REPRESENTATIVE
The contractor shall designate an employee to serve as the Contractor's Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.
BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES
Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:
• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)
• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)
• Original Signed Release Statements
Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.
Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command's Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command's Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date.
The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command's Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command's Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.
If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor's Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.
NMCARS
NMCARS 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)
The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Naval Medical Center, Portsmouth via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:
(1) W, Lease/Rental of Equipment;
(2) X, Lease/Rental of Facilities;
(3) Y, Construction of Structures and Facilities;
(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;
(5) S, Utilities ONLY;
(6) V, Freight and Shipping ONLY.
The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.
Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.
(End of Text)
Section E - Inspection and Acceptance
INSPECTION AND ACCEPTANCE TERMS
Supplies/services will be inspected/accepted at:
CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY
0001 Destination Government Destination Government
Section F - Deliveries or Performance
DOCK DELIVERY
Naval Medical Center Portsmouth (NMCP) Receiving Dock Hours of Operation:
NMCP Receiving Dock is open Monday through Friday 0700 to 1600 (7:00 a.m. to 4:00 p.m.). excluding federal holidays. Receiving personnel may be reached at 757-953-5770.
DELIVERY INFORMATION
CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC / CAGE
0001 POP 01-OCT-2018 TO
30-SEP-2019 N/A NAVAL MEDICAL CENTER
MAIN OPERATING ROOM
BLDG 2
620 JOHN PAUL JONES CIRCLE
PORTSMOUTH VA 23708
953-3243
FOB: Destination N00183
CLAUSES INCORPORATED BY REFERENCE
52.242-15 Stop-Work Order AUG 1989
Section G - Contract Administration Data
CLAUSES INCORPORATED BY FULL TEXT
252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)
(a) Definitions. As used in this clause--
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall--
(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.
(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:
(1) Document type. The Contractor shall use the following document type(s).
2 IN 1 FOR SERVICES
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(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.
DESTINATION / DESTINATION
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(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0248
Issue By DoDAAC N00183
Admin DoDAAC N00183
Inspect By DoDAAC N/A
Ship To Code N/A
Ship From Code N/A
Mark For Code N/A
Service Approver (DoDAAC) N/A
Service Acceptor (DoDAAC) N00183
Accept at Other DoDAAC N/A
LPO DoDAAC N00183
DCAA Auditor DoDAAC N/A
Other DoDAAC(s) N/A
(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.
(5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.
WAWF Acceptor Email Address: edward.r.gollon.civ@mail.mil
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(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
usn.detrick.navmedlogcomftdmd.list.nmlc-wafwf@mail.mil
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(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.
(End of clause)
Section H - Special Contract Requirements
PRIVACY & SECURITY OF PHI
PRIVACY AND SECURITY OF PROTECTED HEALTH INFORMATION
1. Introduction
In accordance with DoD 6025.18-R "Department of Defense Health Information Privacy Regulation," January 24, 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Business Associate agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD 6025.18-R and DoD 8580.02, as amended. Additional requirements will be addressed when implemented.
a. Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DoD 6025.18-R or DoD 8580.02.
(1) HITECH Act shall mean the Health Information Technology for Economic and Clinical Health Act included in the American Recovery and Reinvestment Act of 2009.
(2) Individual has the same meaning as the term "individual" in 45 CFR 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g).
(3) Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E.
(4) Protected Health Information has the same meaning as the term "protected health information" in 45 CFR 160.103, limited to the information created or received by the Business Associate from or on behalf of the Government pursuant to the Contract.
(5) Electronic Protected Health Information has the same meaning as the term "electronic protected health information" in 45 CFR 160.103.
(6) Required by Law has the same meaning as the term "required by law" in 45 CFR 164.103.
(7) Secretary means the Secretary of the Department of Health and Human Services or his/her designee.
(8) Security Incident will have the same meaning as the term "security incident" in 45 CFR 164.304, limited to the information created or received by Business Associate from or on behalf of Covered Entity.
(9) Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C.
(10) Terms used, but not otherwise defined, in this Clause shall have the same meaning as those terms in 45 CFR 160.103, 160.502, 164.103, 164.304, and 164.501.
b. The Business Associate shall not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.
c. The Business Associate shall use appropriate safeguards to maintain the privacy of the Protected Health Information and to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract.
d. The HIPAA Security administrative, physical, and technical safeguards in 45 CFR 164.308, 164.310, and 164.312, and the requirements for policies and procedures and documentation in 45 CFR 164.316 shall apply to Business Associate. The additional requirements of Title XIII of the HITECH Act that relate to the security and that are made applicable with respect to covered entities shall also be applicable to Business Associate. The Business Associate agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract.
e. The Business Associate shall, at their own expense, take action to mitigate, to the extent practicable, any harmful effect that is known to the Business Associate of a use or disclosure of Protected Health Information by the Business Associate in violation of the requirements of this Clause. These mitigation actions will include as a minimum those listed in the TMA Breach Notification Standard Operating Procedure (SOP), which is available at: http://www.tricare.mil/tmaprivacy/breach.cfm
f. The Business Associate shall report to the Government any security incident involving protected health information of which it becomes aware.
g. The Business Associate shall report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Business Associate becomes aware.
h. The Business Associate shall ensure that any agent, including a sub Business Associate, to whom it provides Protected Health Information received from, or created or received by the Business Associate, on behalf of the Government, agrees to the same restrictions and conditions that apply through this Contract to the Business Associate with respect to such information.
i. The Business Associate shall ensure that any agent, including a subBusiness Associate, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it.
j. The Business Associate shall provide access, at the request of the Government, and in the time and manner reasonably designated by the Government to Protected Health Information in a Designated Record Set, to the Government or, as directed by the Government, to an Individual in order to meet the requirements under 45 CFR 164.524.
k. The Business Associate shall make any amendment(s) to Protected Health
Information in a Designated Record Set that the Government directs or agrees to pursuant to 45 CFR 164.526 at the request of the Government, and in the time and manner reasonably designated by the Government.
l. The Business Associate shall make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by the Business Associate, on behalf of the Government, available to the Government, or at the request of the Government to the Secretary, in a time and manner reasonably designated by the Government or the Secretary, for purposes of the Secretary determining the Government's compliance with the Privacy Rule.
m. The Business Associate shall document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.
n. The Business Associate shall provide to the Government or an Individual, in time and manner reasonably designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.
2. General Use and Disclosure Provisions
Except as otherwise limited in this Clause, the Business Associate may use or disclose Protected Health Information on behalf of, or to provide services to, the Government for treatment, payment, or healthcare operations purposes, in accordance with the specific use and disclosure provisions below, if such use or disclosure of Protected Health Information would not violate the HIPAA Privacy Rule, the HIPAA Security Rule, DoD 6025.18-R or DoD 8580.02 if done by the Government. The additional requirements of Title XIII of the HITECH Act that relate to privacy and that are made applicable with respect to covered entities shall also be applicable to Business Associate.
3. Specific Use and Disclosure Provisions
a. Except as otherwise limited in this Clause, the Business Associate may use Protected Health Information for the proper management and administration of the Business Associate or to carry out the legal responsibilities of the Business Associate.
b. Except as otherwise limited in this Clause, the Business Associate may disclose Protected Health Information for the proper management and administration of the Business Associate, provided that disclosures are required by law, or the Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and used or further disclosed only as required by law or for the purpose for which it was disclosed to the person, and the person notifies the Business Associate of any instances of which it is aware in which the confidentiality of the information has been breached.
c. Except as otherwise limited in this Clause, the Business Associate may use Protected Health Information to provide Data Aggregation services to the Government as permitted by 45 CFR 164.504(e)(2)(i)(B).
d. Business Associate may use Protected Health Information to report violations of law to appropriate Federal and State authorities, consistent with 45 CFR 164.502(j)(1).
4. Obligations of the Government
Provisions for the Government to Inform the Business Associate of Privacy Practices and Restrictions
a. The Government shall provide the Business Associate with the notice of privacy practices that the Government produces in accordance with 45 CFR 164.520.
b. The Government shall provide the Business Associate with any changes in, or revocation of, permission by Individual to use or disclose Protected Health
Information, if such changes affect the Business Associate's permitted or required uses and disclosures.
c. The Government shall notify the Business Associate of any restriction to the use or disclosure of Protected Health Information that the Government has agreed to in accordance with 45 CFR 164.522.
5. Permissible Requests by the Government
The Government shall not request the Business Associate to use or disclose
Protected Health Information in any manner that would not be permissible under the HIPAA Privacy Rule, the HIPAA Security Rule, or any applicable Government regulations (including without limitation, DoD 6025.18-R and DoD 8580.02) if done by the Government, except for providing Data Aggregation services to the Government and for management and administrative activities of the Business Associate as otherwise permitted by this clause.
6. Termination
a. Termination. A breach by the Business Associate of this clause, may subject the Business Associate to termination under any applicable default or termination provision of this Contract.
b. Effect of Termination.
(1) If this contract has records management requirements, the records subject to the Clause should be handled in accordance with the records management requirements. If this contract does not have records management requirements, the records should be handled in accordance with paragraphs (2) and (3) below
(2) If this contract does not have records management requirements, except as provided in paragraph (3) of this section, upon termination of this Contract, for any reason, the Business Associate shall return or destroy all Protected Health Information received from the Government, or created or received by the Business Associate on behalf of the Government. This provision shall apply to Protected Health Information that agents of the Business Associate may come in contact. The Business Associate shall retain no copies of the Protected Health Information.
(3) If this contract does not have records management provisions and the Business Associate determines that returning or destroying the Protected Health Information is infeasible, the Business Associate shall provide to the Government notification of the conditions that make return or destruction infeasible. Upon mutual agreement of the Government and the Business Associate that return or destruction of Protected Health Information is infeasible, the Business Associate shall extend the protections of this Contract to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those purposes that make the return or destruction infeasible, for so long as the Business Associate maintains such Protected Health Information.
7. Miscellaneous
a. Regulatory References. A reference in this Clause to a section in DoD 6025.18-R, DoD 8580.02, Privacy Rule or Security Rule means the section currently in effect or as amended, and for which compliance is required.
b. Survival. The respective rights and obligations of Business Associate under the "Effect of Termination" provision of this Clause shall survive the termination of this Contract.
c. Interpretation. Any ambiguity in this Clause shall be resolved in favor of a meaning that permits the Government to comply with DoD 6025.18-R, DoD 8580.02, the HIPAA Privacy Rule or the HIPAA Security Rule.
BASE ACCESS
Base Access (NMCP)
Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Vendors visiting Naval Medical Center Portsmouth (NMCP) may obtain daily passes directly from Naval Station Norfolk (NSN) Pass and ID office, located at NSN (Bldg CD-9), 9040 Hampton Blvd, Norfolk, Virginia, 23505, by submitting identification credentials for verification and undergoing a criminal screening/ background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through one of the designated independent contractor NCACS service providers. Credentials will be issued every five years and access privileges will be reviewed / renewed on an annual basis. The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at http://cnic.navy.mil/CNIC_HQ_Site/index.htm.
VENDORMATE
Vendormate Credentialing Requirement
Naval Medical Center, Portsmouth (NMCP) has instituted a Credentialing Program which is designed to streamline the collection and management of key information regarding the regulatory and compliance status as well as business operations of our suppliers.
The program requires all vendors and their representatives to register in order to gain base access to NMCP. One nominal annual credentialing fee covers your company as well as all representatives of your company that interact with NMCP.
The price ranges from $25 to $250 per year depending on your company's risk profile and is paid directly to our partner, Vendormate Credentialing. It is imperative that each representative registers individually to maintain their personal credentials and ensure ongoing base access to our facility.
A Federal Tax Identification Number and a credit card are required to complete the initial registration. Additional representatives only need the Federal Tax Identification Number.
Register for Vendormate Credentialing at https://nmcp.vendormate.com.
For technical questions, go to https://ghx.com/customer-care.
Kiosks are located on the first and second floor entrances of Building two (2). Your representatives who visit NMCP may be required to sign in electronically to obtain an identification badge. With a valid appointment and current credentials, your representative will be able to print a single-use badge that is to be worn throughout the visit to any NMCP facility. Badges are required for all vendors on premises.
Please note that GHX Vendormate Credentialing is in addition to RapidGate for Base Access. Vendors are required to register for both programs in order to come onboard the NMCP base.
Section I - Contract Clauses
CLAUSES INCORPORATED BY REFERENCE
52.203-3 Gratuities APR 1984
52.204-2 Security Requirements AUG 1996
52.204-10 Reporting Executive Compensation and
