Strong Bonds Event
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The Nevada Air National Guard will be awarding a Firm-Fixed Price Contract. This announcement constitutes the only solicitation; a Performance Work Statement (PWS) is provided. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-55 Effective on January 1, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/.
The solicitation W9124XSB-0004 is issued as a Request for Quote. This procurement is 100% small business set aside. The NAICS code for this acquisition is 721110. The small business size standard for this NAICS code is $30 million.
The Strong Bonds Program for Nevada Air National Guard needs a quote for an event being held August 22-24, 2014.
This location must be a full service hotel (resort style facility) located greater than 30 miles from the center of Reno, NV but not to exceed 120 miles. Amenities including pool, spa, sport, recreation areas, nearby hiking areas, and areas suitable to walks and/or private spaces for families to sit and talk are preferred. Restaurants or catering services must be available on the premise. This will be a firm fixed priced contract. The contract will be awarded to lowest priced technically acceptable. Technical acceptability is meeting all solicitation and performance work statement (PWS) requirements. A site visit to the hotel may be required prior to award. The Place of Performance will be the hotel provided in the selected offer.
This solicitation is not for third party vendors or event planners. Quotes must come directly from the hotel.
For quoting this event, be sure to follow the Contract Line Item Structure listed below. Remember that the Government is a tax exempt organization and we are not able to pay service fees or gratuities. The rates quoted must be at or below the per diem rate without any additional fees. Per Diem rates are located at http://www.gsa.gov/portal/category/100120 for lodging and meal allowances.
To find the meals breakdown for each meal go to http://www.gsa.gov/portal/content/101518.
Master Bill (ON CONTRACT)
Line Item 0001: Hotel Rooms
Friday night/52 rooms and Saturday night/52 rooms
Quantity: 104
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $_____
Line Item 0002: Occupancy Tax (if applicable)
Friday night/52 rooms and Saturday night/52 rooms
Quantity: 104
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $_____
Line Item 0003: General Session Room
Friday, Saturday and Sunday
Quantity: 1
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $_____
Line Item 0004: Small Conference Room
Friday, Saturday and Sunday Quantity: 1
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $_____
Line Item 0005: Small Conference Room/Two Adjoined Lodging Rooms
Friday, Saturday and Sunday Quantity: 1
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $_____
Line Item 0006: Breakfast
Saturday, August 23 - Qty 77
Sunday, August 24 - Qty 77
Quantity: 154
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $_____
Line Item 0007: Lunch
Friday, August 22 - Qty 12
Saturday, August 23 - Qty 77
Sunday, August 24 - Qty 77
Quantity: 166
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $_____
Line Item 0007: Dinner
Friday, August 22 - Qty 77
Saturday, August 23 - Qty 77
Quantity: 154
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $_____
The following FAR/DFAR clauses and provisions are applicable to this acquisition:
52.202-1 Definitions JAN 2012
52.203-3 Gratuities APR 1984
52.203-5 Covenant Against Contingent Fees APR 1984
52.203-7 Anti-Kickback Procedures OCT 2010
52.204-3 Taxpayer Identification OCT 1998
52.204-6 Data Universal Numbering System Number DEC 2012
52.204-7 System for Award Management JUL 2013
52.212-1 Instructions to Offerors--Commercial Items FEB 2012
52.212-3 Offeror Representations and Certification--Commercial Items DEC 2012
52.212-4 Contract Terms and Conditions--Commercial Items SEP 2013
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation 2013-O0019) JAN 2014
52.216-24 Limitation Of Government Liability APR 1984
52.222-1 Notice To The Government Of Labor Disputes FEB 1997
52.222-3 Convict Labor JUN 2003
52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2014
52.222-21 Prohibition of Segregated Facilities FEB 1999
52.222-26 Equal Opportunity MAR 2007
52.222-35 Equal Opportunity for Veterans SEP 2010
52.222-36 Affirmative Action For Workers With Disabilities OCT 2010
52.222-37 Employment Reports on Veterans SEP 2010
52.222-41 Service Contract Act Of 1965 NOV 2007
52.222-50 Combating Trafficking in Persons FEB 2009
52.223-6 Drug-Free Workplace MAY 2001
52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011
52.225-1 Buy American Act--Supplies FEB 2009
52.225-13 Restrictions on Certain Foreign Purchases JUN 2008
52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. DEC 2012
52.232-1 Payments APR 1984
52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013
52.233-2 Service of Protest SEP 2006
52.233-3 Protest After Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.243-1 Changes--Fixed Price AUG 1987
52.244-6 Subcontracts for Commercial Items DEC 2010
52.247-34 F.O.B. Destination NOV 1991
52.252-2 Clauses Incorporated By Reference FEB 1998
52.252-6 Authorized Deviations in Clauses APR 1984
252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009
252.209-7993(DEV) Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under Federal Law - Fiscal Year 2014 Appropriations (Deviation) FEB 2014
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012
252.232-7006 Wide Area WorkFlow Payment Instructions May 2013
To be awarded this contract, the offeror must be registered in the SAM. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be listed on quotes.
Submit the following documents in response to this RFQ:
Quotation Cover Page (See attached document)
Technical Capability Statement
Price Quotation by CLIN (May be included in quotation cover page)
All questions in response to this notice must be submitted by email to [email protected] no later than 5:00pm PST Wednesday, July 23, 2014. A site visit to the hotel may be required prior to award. The deadline for quotes is Wednesday, July 30, 2014 by 5:00pm PST. Offerors who fail to complete and submit the requirements above may be considered non-responsive.
Jason C. Huth, Phone 7757884662, Email [email protected] - Keith Trimble, Contract Specialist, Phone 7757889350, Email [email protected]
