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Slide Stainer/Cytocentrifuge and Preventative Maintenance and Repair Services


Arizona, United States
Government : Federal
RFQ
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Combined Synopsis/Solicitation Notice
Classification Code: 6630, Chemical Analysis Instrument
Subject: Slide Stainer/Cytocentrifuge and Preventative Maintenance and Repair.


GENERAL INFORMATION
Solicitation Number: RFQ-19-PHX-05
Response Date and Time: 12/19/2018, 4:00 PM MST
Archive: 60 Days After the Award Date
Recovery Act Fund: No
Set Aside: Unrestricted
NAICS Code: 334516, Analytical Laboratory Instrument Manufacturing
Contracting Office Address: Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM), 40 North Central Avenue, Two Renaissance Square, Phoenix, AZ 85004
Point of Contact: Donovan Conley, Contract Specialist, 602-364-5174, donovan.conley@ihs.gov


PLACE OF PERFORMANCE


Address: Whiteriver Service Unit (WRSU), 400 West Apache Drive, Whiteriver, AZ 85941


ADDITIONAL INFORMATION


Agency Contacts Email Address: donovan.conley@ihs.gov


RFQ


Description


This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This announcement constitutes the only solicitation; quotations are being requested and written solicitation will not be issued. The Government will award a firm-fixed price contract resulting from this combined synopsis/solicitation, to the responsible offeror whose offer is conforming to the "Brand Name or Equal" synopsis/solicitation where best value is expected when utilizing Lowest Price Technically Acceptable (LPTA) procedures.


This solicitation is issued under Request for Quotations (RFQ) and the solicitation number is RFQ-19-PHX-05. This acquisition is unrestricted. The North American Industry Classification System (NAICS) code is 334516 and the size standard is 1,000 employees. The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 / 10-26-2018.


The Whiteriver Service Unit is procuring for one (1) Slide Stainer with Cytocentrifuge Rotor, Preventative Maintenance and Repair for four (4) option years.

All questions regarding this RFQ for Items must be in writing and will be sent by email to donovan.conley@ihs.gov.


Questions must be received no later than December 19, 2018 at 12:00 PM MST. No further questions will be accepted after that date and time.


You are reminded that representatives from your company SHALL NOT contact any Whiteriver Service Unit employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contract Specialist Donovan Conley.



SCHEDULE

PLEASE ENTER THE TOTAL PRICE FOR THE CLIN(S) BELOW
Please include RFQ Number on Quote
Offeror shall provide pricing for base year and option year CLINS. Not providing prices for all CLINs will make offer non-responsive to the solicitation.

Price Schedule can be found in attachment Synopsis/Solicitation RFQ-19-PHX-05.


FAR 52.211-6, Brand Name or Equal - All items must comply and must have the alike salient characteristics of the items stated below, to include technical documentation to support products being offered as equal items.



Basis of Award


This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures. This is a competitive LPTA best value source selection in which technically acceptable is considered the most important factor. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.


In order for an Offeror to be considered for award, the proposal must receive an "Acceptable" rating in every non-price factor. Any proposal receiving a rating of "Unacceptable" in any non-price factor will not be further evaluated.


The Government intends to award one (1) contract award for this solicitation request.


For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:


FACTOR 1 - Technical (Acceptable/Unacceptable)


SUB-FACTOR 1: Meet the salient characteristics for Model #7122, Aerospray Hematology Stat Series 2 Includes Model #AC-160, Cytopro Cytocentrifuge Rotor


SUB-FACTOR 2: Contractor to provide proposal information on how it shall meet the Preventive Maintenance (PM) and Repair Services.


FACTOR 2 - Price


Factor 1 - Technical:


Sub-Factor 1: Contractor shall provide brief description of alike salient characteristics of the items stated in the Schedule, to include technical specification and product literature documentation to support products being offered as equal items.


Sub-Factor 2: The contractor shall provide in its technical proposal how it shall meet each of the PM and Repair Services requirements starting on page-1, paragraph C and sub-paragraph 6. This shall include the PM and repair service approach, including who shall perform the maintenance support, verification of contractor field service technician certifications to work on Slide Stainer/Cytocentrifuge equipment, the replacement parts and software updates. Technical approach shall be evaluated for PM and repair service approach, certification of service technicians, response time, and parts availability.


The Government will evaluate the contractor's technical documents/attachments to ensure that it reflect sound understanding of Factor 1 - Technical.


Ratings:
Acceptable - Proposal clearly meets the minimum requirements of the solicitation.
Unacceptable - Proposal does not clearly meet the minimum requirements of the solicitation.


Factor 2 - Price:


The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3(a).


Offer must be good for 60 calendar days after submission.


FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product. Sellers shall deliver the products on their own conveyance to the location listed on the award.



Quotations Preparations Instructions: A completed quotation consist of four parts.


a) Technical: Sub-Factor 1- Provide brief description of alike salient characteristics of the items stated above, to include technical documentation to support products being offered as equal items and Sub-Factor 2 - provide technical proposal on how it shall meet the PM and Repair Service requirements.


b) Price Schedule: Provide product information and price(s) for all Line Item numbers. Include manufacturer name and model number, description of supply, unit of issue, unit price, extended total amount and grand total.


c) In order to be considered for an award, an offeror must have completed the online electronic Representations and Certifications located at https://www.sam.gov/ in accordance with FAR 4.1201(a). By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in SAM at https://www.sam.gov/ prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation [Note: Lack of registration in the System for Award Management will make an offeror ineligible for award.].


d) Offeror to fill out Contract Administrative Data in attachment Clauses and Contract Administrative Data


Attachments:
1. Synopsis/Solicitation RFQ-19-PHX-05
2. Scope of Work
3. Clauses
4. Provisions


Donovan Conley, Contract Specialist, Phone 602-364-5174, Fax 602-364-5030, Email donovan.conley@ihs.gov

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